Tooga Theatre Phase 1 Renovation Project Bid.pdf

COMMISSIONER OF CHATTOOGA COUNTY

P. O. Box 211

Summerville, Georgia 30747

Telephone (706) 857-0700

Fax (706) 857-0742

INVITATION TO BID

Sealed bids will be received by the Chattooga County Commissioners Office, 10102 Commerce Street, Summerville, GA, 30747 for the Tooga Theatre Phase 1 Renovation Project, located at 10102 Commerce Street, Summerville, GA, 30747

1. PROJECT INFORMATION

Project: Tooga Theatre Phase 1 Renovation Project ARC Grant/Project Number: GA 22084 (ARC FY25) Basic Agency: Georgia Department of Community Affairs Architect/Engineer: Gary Lowery/LDG Designs

The project generally consists of demolition, interior renovations, back rook renovation, ticket booth & front entrance, AV/IT equipment, furnishings, fixtures & accessories, together with all labor, materials, equipment, permits, supervision, testing, cleanup, and other work necessary to complete the project in accordance with the plans and specifications.

2. BID SUBMISSION

Sealed bids shall be clearly marked:

“SEALED BID – Tooga Theatre Phase 1 Renovation Project” and delivered to:

Chattooga County Commissioners Office 10102 Commerce Street Summerville, GA 30747

Bids must be received no later than September 18, 2026, at 5:00PM.

Bids received after the stated deadline will not be considered.

Bids will be publicly opened and read aloud at September 22, 2026, at 10:00 AM at:

Chattooga County Commissioners Office 10102 Commerce Street Summerville, GA 30747

The Owner reserves the right to postpone the bid opening, reject any or all bids, waive informalities, and award the contract in the best interest of Chattooga County, subject to applicable federal and state requirements.

3. BID DOCUMENTS

Bid documents, plans, specifications, drawings, wage determinations, bid forms, contract forms, and other project information may be obtained from:

Gary Lowery of LDG Designs at garylowery@ldgdesigns.com.

Complete bid documents will be made available to prospective bidders upon request.

Each bidder shall be responsible for obtaining all addenda issued for the project prior to submitting a bid.

4. PRE-BID CONFERENCE

A pre-bid conference will be held on August 28, 2026, at 10:00AM at Tooga Theatre, 10107 Commerce St., Summerville, GA 30747

Attendance at the pre-bid conference is strongly encouraged.

A site visit will be conducted immediately following the pre-bid conference.

Questions concerning the plans and specifications must be submitted in writing to Gary Lowery at garylowery@ldgdesigns.com. Verbal interpretations or instructions shall not be binding unless confirmed by written addendum.

5. FEDERAL FUNDING

This project is financed in whole or in part with financial assistance from the Appalachian Regional Commission (ARC) and is subject to applicable federal laws, regulations, grant conditions, ARC requirements, and requirements of the applicable Federal or State Basic Agency.

ARC construction projects are administered through an applicable Basic Agency, and ARC identifies Davis-Bacon compliance and procurement management among the construction project administration requirements.

The successful bidder shall comply with all applicable requirements of:

• Appalachian Regional Commission requirements;

• The applicable Federal or State Basic Agency;

• 2 CFR Part 200, including applicable procurement and contract provisions;

• 2 CFR § 200.327 and applicable provisions of 2 CFR Part 200, Appendix II;

• Davis-Bacon Act and applicable Davis-Bacon and Related Acts requirements;

mailto:garylowery@ldgdesigns.com

• U.S. Department of Labor regulations, including 29 CFR Parts 1, 3, 5, 6 and 7, as applicable;

• Applicable U.S. Department of Labor wage determinations;

• Build America, Buy America Act (BABA), when applicable;

• Applicable federal Equal Employment Opportunity requirements;

• Applicable federal debarment and suspension requirements;

• Applicable federal lobbying restrictions and certifications;

• Applicable federal environmental and labor requirements;

• Applicable federal recordkeeping, reporting, audit, and access-to-records requirements; and

• All other federal requirements incorporated into the ARC award or applicable Basic

Agency requirements.

Federal regulations require applicable provisions of 2 CFR Part 200, Appendix II, to be included in contracts funded by federal awards.

6. DAVIS-BACON PREVAILING WAGE REQUIREMENTS

This project is subject to applicable Davis-Bacon and Related Acts prevailing wage requirements.

All laborers and mechanics employed on the project shall be paid wages and fringe benefits at rates not less than those contained in the applicable U.S. Department of Labor wage determination incorporated into the contract.

The applicable wage determination shall be included in the bid and contract documents and shall be binding upon the successful bidder and all subcontractors.

The contractor and all subcontractors shall comply with applicable requirements concerning:

• Prevailing wages and fringe benefits;

• Weekly payroll payments;

• Certified payroll reports;

• Payroll certifications;

• Worker classifications;

• Apprentices and trainees;

• Payroll deductions;

• Posting of required worker notices;

• Davis-Bacon wage determination;

• Recordkeeping; and

• Federal labor standards enforcement.

The applicable Davis-Bacon contract provisions are required for covered federally financed or assisted construction contracts and include requirements concerning wages, payroll records, subcontractor compliance, withholding, termination, debarment, and labor standards disputes.

7. BUILD AMERICA, BUY AMERICA ACT

To the extent applicable to this project, the contractor and all subcontractors shall comply with the Build America, Buy America Act (BABA) and applicable federal regulations and ARC guidance concerning domestic preference requirements.

The applicable requirements shall apply to covered iron, steel, manufactured products, and construction materials incorporated into the project.

No contractor shall purchase or incorporate covered materials in violation of applicable BABA requirements unless an approved waiver or other applicable exception has been obtained in accordance with federal and ARC requirements.

ARC currently identifies BABA as applicable to ARC-funded infrastructure projects and notes that its BABA guidance is subject to review.

8. EQUAL EMPLOYMENT OPPORTUNITY

The successful bidder shall comply with all applicable federal Equal Employment Opportunity requirements.

The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin, to the extent required by applicable federal law and regulations.

Applicable equal opportunity provisions shall be incorporated into the construction contract and all applicable subcontracts.

9. DEBARMENT AND SUSPENSION

The successful bidder must be eligible to participate in federally funded projects and must not be suspended, debarred, or otherwise excluded from participation in federal programs.

The Owner and/or applicable Basic Agency may verify the contractor’s status through the federal System for Award Management (SAM.gov) before contract award.

The contractor shall provide all required certifications concerning debarment and suspension.

10. LOBBYING

The successful bidder shall comply with applicable federal restrictions concerning lobbying activities in connection with federally funded awards.

The bidder shall submit all required federal lobbying certifications and disclosures, including Certification Regarding Lobbying and SF-LLL, when applicable.

11. MINORITY, WOMEN-OWNED, SMALL, AND DISADVANTAGED

BUSINESSES

The contractor shall comply with applicable federal requirements concerning participation of small businesses, minority businesses, women’s business enterprises, and labor-surplus-area firms.

The contractor shall make reasonable efforts to solicit and utilize qualified subcontractors and suppliers consistent with applicable federal, state, local, ARC, and Basic Agency requirements.

12. CONFLICT OF INTEREST

No bidder shall be eligible for award if the bidder has a conflict of interest prohibited by applicable federal, state, local, ARC, or Chattooga County requirements.

Each bidder shall disclose any actual, potential, or apparent conflict of interest relating to the project.

13. CONTRACTOR QUALIFICATIONS

Each bidder shall demonstrate its ability to successfully perform the work.

The Owner may require submission of:

• Current contractor’s license;

• Certificate of insurance;

• References;

• Similar project experience;

• Financial information;

• List of proposed subcontractors;

• List of major suppliers;

• Equipment and staffing information;

• Litigation history;

• Evidence of bonding capacity;

• Federal certifications;

• State-required affidavits and certifications; and

• Other information reasonably necessary to determine bidder responsibility.

Failure to provide requested information may result in rejection of the bid.

14. BID BOND

Each bid shall be accompanied by a Bid Bond in the amount of 5% of the total bid, executed by a surety company authorized to conduct business in the State of Georgia.

The Bid Bond shall be payable to Chattooga County, Georgia.

15. PERFORMANCE AND PAYMENT BONDS

The successful bidder shall furnish:

1. A Performance Bond in the amount of 100% of the contract price; and

2. A Payment Bond in the amount of 100% of the contract price, unless otherwise specified by the applicable Basic Agency or bid documents.

Federal procurement requirements address performance and payment bonding for covered construction contracts.

16. INSURANCE

The successful bidder shall provide insurance meeting the requirements established in the contract documents, including applicable:

• Commercial General Liability;

• Automobile Liability;

• Workers’ Compensation;

• Employer’s Liability;

• Builder’s Risk, when required;

• Professional Liability, when applicable; and

• Other insurance required by the Owner, Architect/Engineer, ARC, or Basic Agency.

Certificates of insurance shall be provided prior to commencement of work.

17. CONTRACTOR AND SUBCONTRACTOR COMPLIANCE

The successful contractor shall be responsible for ensuring that all subcontractors and lower-tier subcontractors comply with all applicable federal, state, and local requirements.

Applicable federal contract provisions, Davis-Bacon requirements, wage determinations, and other required provisions shall be flowed down to applicable subcontractors.

Davis-Bacon regulations specifically require covered labor standards clauses and wage determinations to be included in applicable subcontracts and lower-tier subcontracts.

18. RECORDS AND AUDIT

The contractor shall maintain complete records relating to performance of the contract and expenditures under the project.

Records shall be made available for inspection, copying, audit, or examination by Chattooga County, the Appalachian Regional Commission, the applicable Basic Agency, the federal awarding agency, the U.S. Department of Labor, and other authorized governmental representatives as required by law or the federal award.

19. FEDERAL CONTRACT CLAUSES

The final contract shall contain all applicable federal contract provisions required by 2 CFR Part 200, Appendix II, including provisions applicable to:

• Remedies for violations or breach of contract;

• Termination for cause and convenience;

• Equal Employment Opportunity;

• Davis-Bacon Act;

• Contract Work Hours and Safety Standards Act, when applicable;

• Rights to inventions, when applicable;

• Clean Air Act;

• Federal Water Pollution Control Act;

• Debarment and suspension;

• Byrd Anti-Lobbying Amendment;

• Procurement of recovered materials, when applicable;

• Domestic preferences for procurement;

• Build America, Buy America requirements, when applicable;

• Records and access to records; and

• Other provisions required by the federal award or applicable federal agency.

20. FEDERAL APPROVAL

No construction work shall begin until all required federal, state, ARC, Basic Agency, environmental, wage, procurement, contractor, and other approvals have been obtained.

Georgia’s FY 2026 ARC strategy specifically states that construction projects must obtain required federal financing reviews and approvals—including environmental, wage/labor, procurement, and contractor approvals—before project start.

21. GEORGIA REQUIREMENTS

The successful bidder shall comply with all applicable laws and requirements of the State of Georgia, including applicable contractor licensing requirements, Georgia Department of Labor requirements, Georgia E-Verify requirements, Georgia security and immigration compliance requirements, applicable tax requirements, and all other state requirements applicable to the project.

The bidder shall execute all affidavits, certifications, and other documents required by Georgia law and the bid documents.

22. LOCAL REQUIREMENTS

The successful bidder shall comply with all applicable Chattooga County ordinances, policies, permitting requirements, building requirements, inspection requirements, and other applicable local regulations.

23. BIDDER’S RESPONSIBILITY

Each bidder shall carefully examine the site, plans, specifications, contract documents, applicable wage determination, and all addenda before submitting a bid.

Submission of a bid constitutes certification that the bidder has examined the project requirements and is satisfied with the conditions affecting the work.

24. AWARD OF CONTRACT

The contract will be awarded to the lowest responsive and responsible bidder, subject to applicable federal, state, ARC, Basic Agency, and Chattooga County requirements.

The Owner reserves the right to reject any or all bids, to waive minor informalities, and to make an award that is determined to be in the best interest of Chattooga County, provided such action is consistent with applicable federal and state requirements.

No bidder shall have any right to rely upon an award until the contract has been formally executed by the authorized representatives of Chattooga County and all required federal, state, ARC, and Basic Agency approvals have been obtained.

25. NOTICE

Chattooga County is an equal opportunity employer and contractor and encourages participation by qualified small businesses, minority-owned businesses, women-owned businesses, and disadvantaged businesses to the maximum extent permitted by applicable law.

This project is subject to applicable federal requirements because of its funding through the Appalachian Regional Commission.

CHATTOOGA COUNTY COMMISSIONERS OFFICE

By: ______________________________

Title: Sole Commissioner Date: _____________________________

BID ADVERTISEMENT INFORMATION FOR

NEWSPAPER

ADVERTISEMENT DATES:

8/20/26, 8/27/26, 9/3/26, 09/10/26

BID DEADLINE:

September 18, 2026, at 5:00PM

BID OPENING:

September 22, 226, at 10:00 AM

LOCATION:

Chattooga County Commissioners Office

10102 Commerce Street

Summerville, GA 30747

PROJECT:

Tooga Theatre Phase 1 Renovation Project

ARC GRANT NUMBER:

GA 22084 (ARC FY25)

BASIC AGENCY:

Georgia Department of Community Affairs

Complete bid documents, plans, specifications, wage determination, federal requirements, and bid forms may be obtained from Gary Lowery of LDG Designs at garylowery@ldgdesigns.com.

Bids must be delivered to the Commissioner’s Office by the deadline to be considered.

Chattooga County reserves the right to reject any or all bids and to waive informalities in accordance with applicable law and federal grant requirements.