Toilet Paper Award Decision Memo.pdf

U.S. Department of Justice Federal Bureau of Prisons

FCI Leavenworth 1300 Metropolitan Avenue Leavenworth, Kansas 66048

(913) 682-8700

August 13, 2026

MEMORANDUM FOR PROCUREMENT FILE

SUBJECT: Award Decision/Determination of Responsibility memo Fiscal Year 26, Toilet Paper Order

RFQ #: 15B40826Q00000019

BPQ #: 15B40826PR000636

Purchase Order #: 15B40826P00000200

Set Aside:

As stated in the Request for Quote, this acquisition is for AbilityOne distributors and set-aside for small business concerns. The NAICS for this requirement is 322291, with a small business size of 1,500 employees.

ALL VENDORS were verified to be an AbilityOne distributor and a small business in accordance with NAICS 322291, small business size of 1,500 employees. See file for www.SAM.gov verification prior to award.

Evaluation Factors:

• 52.212-2, Evaluation-Commercial Products and Commercial Services The Government anticipates and intends to make an award based on pricing per line item and past performance.

Awards will be made to the responsible Quoter(s) whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price – The Government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.

(2) Past Performance – Go/No-Go Evaluation - The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: The offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and http://www.sam.gov/ communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a “No-Go” determination.

• Order Accuracy and Completeness: The offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items – supported by customer complaints, returns, or input from other Contracting Officers – will be considered. A pattern of incomplete or inaccurate deliveries will result in a “No-Go” determination.

Only offerors receiving “Go” rating under this factor will be considered eligible for award.

Past Performance:

ALL VENDORS must also have a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.

Therefore, all vendors have received a “Go” rating and will be eligible for any awards.

Price:

With the final pricing of all contractors, the abstract below represents the AbilityOne distributor with the best price per line item. See abstract below:

Line Item

Item Description

Quantity Total Award Price

Vendor Date of Award

1 Toilet Paper 57,600 $38,520.00 Arocep Federal LLC 08/13/2026

Best Value Analysis:

All vendors were reviewed for “go/no-go” ratings for AbilityOne distributor, small business size, and past performance prior to price. As they received “Go” ratings for each size and past performance, best value is now based on price.

In accordance with the solicitation, the Government will make one award, per line item.

Therefore, the vendor with the best value will be awarded the line item listed above.

Responsibility Determination Per RFO FAR 9.103,

(a) Award contracts to responsible prospective contractors only.

(b) Do not award a contract award before making an affirmative determination of contractor responsibility. Without a clear indication of responsibility, make a determination of nonresponsibility. If the prospective contractor is a small business concern, comply with the subpart, Certificates of Competency and Determinations of Responsibility, at Part 19.

(c) A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

In accordance with FAR 9.104-1, to demonstrate responsibility, a prospective contractor must—

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a)); All vendors will reasonably have the financial resources, or the ability to obtain http://www.sam.gov/ https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_103 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_104_1 them, to perform this contract. They are gathering toilet paper for a 1-time delivery. After which, they will be paid.

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

All vendors will be able to comply with the required delivery schedule. We are calling for a 14-day ARO delivery, which is standard and achievable.

(c) Have a satisfactory performance record (see 9.104-3(b) and part 42). Do not determine a prospective contractor responsible or nonresponsible based solely on a lack of relevant performance history; All vendors have a satisfactory performance record, or at least not any recent negative performance record.

(d) Have a satisfactory record of integrity and business ethics (see part 42); All vendors have a satisfactory record of integrity and business ethics, according to www.SAM.gov.

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) (see 9.104-3(a)); All vendors have the necessary organization, experience, accounting and operational controls and technical skills, or the ability to obtain them for a 1-time delivery order. This is a very low skill requirement.

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and all vendors have the necessary ability to obtain all items for a 1-time delivery. This is a very low skill requirement.

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108). All vendors are otherwise qualified and eligible to receive an award under appliable laws and regulations.

Award Determination Memo Signature:

All information within this memo is complete and to the best of my knowledge.

Kathleen Wood Contract Specialist FCI Leavenworth http://www.sam.gov/