Instruct_to_Offer_Boston.docx

Appendix A: INSTRUCTIONS TO OFFERORS

1. CONTENTS: The contents of this RFQ are as follows:

2. QUOTE SUBMISSION: You are being requested to submit your quote in response to the requirements of the Treasury, Office of Inspector General (TOIG). TOIG, intends to acquire commuter checks for TOIG employees traveling in the Boston metropolitan area on official business.

3. PRICE QUOTE: Offerors are to propose the denominations the commuter checks are available in as well as any fees for the commuter check services.

4. TECHNICAL CAPABILITY: Your quote should clearly reflect how you propose to comply with the performance required identified in the Performance Work Statement. Your quote, including any supporting documentation, is to be clear and concise. Your quote is limited to 5 pages single-sides pages (not including resumes and past performance).

5. EVALUATION: The Government intends to award a task order without discussions. Offerors should provide their best, complete quote upon initial submission. The Government reserves the right to hold discussions if deemed necessary by the Contracting Officer. A Technical Evaluation Panel will evaluate all quotes based on the offeror’s documentation provided. The evaluations will be based on the evaluation factors set forth in this RFQ Instruction to Offerors. Evaluations will be conducted utilizing the Lowest Priced Technically Acceptable process.

6. PERIOD OF PERFORMANCE: The Government plans to award a twelve month contract beginning from October 1, 2013 through September 30, 2014, with two (2), one year options to extend. .

7. QUESTIONS: All questions should be addressed electronically to RoDonda Thompson, Contracting Officer at: 202-927-8123 or email: ThompsonR@oig.treas.gov . Questions are due not later than NOON, 19 August 2013 Eastern Standard Time. It is requested that only one set of questions be submitted by each offeror, multiple sets will not be accepted. Questions shall be submitted using MS Word.

8. QUOTE SUBMISSION: Quotes are due not later than 12:00 PM (NOON), 09 September 2013 Eastern Standard Time. Quotes shall be electronically submitted to RoDonda Thompson, Contracting Officer at ThompsonR@oig.treas.gov

9. CONTRACTUAL DOCUMENTS:

(a) SF 1449 (1 signed copy required). All applicable blocks of Standard Form 1449 shall be completed by the Offeror and shall be signed to show that the Offeror has read and agrees to comply with all the conditions and instructions provided in the RFQ document.

(b) All amendments to the RFQ (if any) shall be acknowledged by return of a signed copy of each amendment.

(c) The Offeror shall also furnish a name, phone number, facsimile number, and e-mail address for the primary and alternate point of contact.

(d) Provide your business size designation

10. ADDENDUM TO 52.212-2, EVALUATION-- COMMERCIAL ITEMS (JAN 1999)

“LOWEST PRICE, TECHNICALLY ACCEPTABLE” EVALUATION FACTORS FOR AWARD

Basis for Award

Award of this order will be made on a competitive best value basis using the “lowest price, technically acceptable” approach. Evaluation will be made to identify all Offerors whose quotes are technically acceptable in accordance with the PWS and the evaluation criteria set forth below.

Award will be made to the Offeror from the pool of technically acceptable quotes, whose cost/price is lowest. An evaluation for technical acceptability will be made to ensure satisfactory responsiveness to the requirements as set forth in this solicitation. The directions provided below assist in providing a fair, equitable and expeditious evaluation of all proposals. Offerors submitting a proposal shall include the following:

a.) Written Technical Proposal – The Offeror’s written technical proposal shall be concise and to the point. The written technical proposal shall consist of the following information:

(1) Technical Approach - A written narrative addressing the requirement for the use of commuter checks nationwide.

b.) Past Performance - The Offeror shall provide at least three (3) references and more specifically any Federal Government reference for whom similar supplies and/or services were provided:

c.) Pricing – The Offeror shall submit pricing including the denominations of the commuter checks as well as any fees. This solicitation provides for a firm fixed price contract.

TOIG-OIG-13-Q-0010 2

04 September 2013