Title Page- IFB 26-028-CJ.pdf

March 2026 102 - 1

SECTION 102

BIDDING REQUIREMENTS AND CONDITIONS

I. INVITATION FOR BIDS

Spillway Tower Improvements

IFB 26-028-CJ (REBID)

Date: April 13, 2026

County of Gloucester Central Purchasing Office

6489 Main Street – Suite 324 Gloucester, VA 23061

Phone: (804) 693-6235 Fax: (804) 693-0061

The County of Gloucester is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein. Bids will be received at the office of Central Purchasing, 6489 Main Street, Suite 324, Gloucester, Virginia, 23061, through the due date and hour shown below (local prevailing time).

Project Overview: Gloucester County operates two drinking water treatment plants (WTP) near Beaverdam Creek Reservoir: a 2 mgd Reverse Osmosis WTP and a 2 mgd Conventional WTP. To better control and monitor flows from both the reservoir spillway tower and outfall and from the reverse osmosis concentrate discharge outfall (Virginia DEQ Outfall 001), Gloucester County is seeking bids from qualified and experienced prime contractors to complete the maintenance and new work shown and specified in the Contract Documents. In general, the work includes:

connecting power and controls from the existing Reverse Osmosis Water Treatment Plant through new conduits and handholes to a new chloride meter/monitoring facility at Outfall 001;

a replacement sump pump facility and electrical transformer (480V to 120V) at an abandoned sump pump facility along the toe of Beaverdam Creek Reservoir Dam;

a new flow meter system mounted inside the reservoir spillway outfall pipe;

a new chloride meter system mounted at the RO concentrate discharge Outfall 001;

a replacement gate valve with new electric and manual controllers mounted on the reservoir spillway and accessed through the outfall pipe;

rehabilitation of an existing sluice gate on the exterior of the spillway tower;

a new sluice gate on the interior of the spillway tower;

installation of new cleanouts along the toe drain of the Beaverdam Creek Reservoir Dam; and inspection of the toe drain.

It is anticipated that long conduit runs will be installed by horizontal drilling.

The County will by separate contract provide: pole-mounted NEMA 4X enclosures for power and control equipment at three locations; installation of fiber-optic cables and switches to instrument controller locations, RO building Motor Control Center, and to PLC (through conduits with pull-wires provided under this contract); Programmable Logic Controller and appurtenances near the existing spillway outfall pipe; and communications and programming for SCADA display and control of the meters and actuated valve.

Not included in the separate contract and to be provided by this contract and coordinated with the separate contractor are: all conduit; all power conductors and equipment; handholes; all meters, controllers, and the necessary connections between them and the PLC; and all other work not specifically included in the separate contract described above.

Pre-Bid Conference & Site Visit: A non-mandatory Pre-Bid Conference has been scheduled to be held at the Water Treatment Plant, located at 8214 Reservoir Ridge Road, Gloucester, VA 23061, on April 28, 2026, at 2:00 PM (local time). A site orientation will be afforded to attendees at the conclusion of the Pre-Bid Conference. Questions will be

March 2026 102 - 2 recorded, and answers provided in writing shortly after the Pre-Bid Conference.

Bids Due: May 21, 2026 by 2:00 P.M. (local time).

Questions: Questions or comments regarding this solicitation shall be directed to the Buyer not later than May 5, 2026; 4:00 P.M. (local time). All questions shall be submitted in writing (email is preferred).

Purchasing Officer: Christine Joyce, CPPB, VCA, Purchasing Agent, purchasing@gloucesterva.info, 804-693-1208.

ONE ORIGINAL AND ONE COPY OF YOUR SUBMITTAL IS REQUESTED

Copies of the bid documents may be obtained at the Central Purchasing Office located in County Office Building No. 2, 6489 Main Street, Suite 324, Gloucester, Virginia. You may also download this solicitation at www.gloucesterva.info/purch on the Central Purchasing website and on eVA, Virginia’s eProcurement Portal (www.eva.virginia.gov). Note: The County of Gloucester does not discriminate against faith-based organizations in accordance with the Code of Virginia § 2.2-4343.1 or against a Bidder or Bidder because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment.