TIRWR17Q00026-A0001.pdf

OMB Control No. 1505-0081

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 9

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0001 08/30/2017 D-7-D9-26-SE-R2S 000

6. ISSUED BY CODE 26899 7. ADMINISTERED BY (If other than Item 6)

CODE

DEPARTMENT OF TREASURY (DY)

I.R.S., PROCUREMENT OS:A:P:B:W

1301 CLAY STREET SUITE 810S

OAKLAND , CA 94612-5272

CARMEN LATANYA EVANS-TATE 5109075080

See Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code)

Vendor ID: To All Offerors

(x) 9A. AMENDMENT OF SOLICITATION NO.

TIRWR-17-Q-00026

x 9B. DATED (SEE ITEM 11)

08/30/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN

ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return __1__ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to replace the Statement of Work (SOW) in its entirety with the attached revision dated 8/30/17 and to change the quote due to from 9/1/17 to 9/6/17 at 11:00 a.m.

PT. Quotes can be email to LaTanya.Evans-Tate@irs.gov.

Acknowledgment of this amendment is required block numbers 15A, 15B and 15C and must be returned with the quote submission.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

X X

X

Page - 2

SUPPLIES OR SERVICES AND PRICES/COSTS

Line Item No. Description of Supplies/Services Qty U/I Unit Price Total

0001 MOVE SERVICES FOR IRS Salt

Lake City (SLC) Utah. Please refer to the attached revised Statement of Work (SOW) dated 8/30/17 for complete details.

IRS Technical point of contact and Receipt & Acceptance is: LORI

EDWARDS, 801-620-6030

FAR 52.222-41, Service Contract Act of 1965 applies to this contract. The Service Contract Act requires contractors performing pay service employees no less than the wage rates and fringe benefits found prevailing in the locality. The Wage Determination No. 2015-5489, Rev.

1, Date 1/17/2017 is applicable and incorporated herein.

All invoice submission and payment will be by the Invoice Processing Platform at www.IPP.gov

Contract Administration:

LaTanya Evans-Tate, 510-907-5080

COMPLETE AND RETURN WITH

QUOTE:

Revised Due Date: 9/6/17 at 11:00 PT Page 1, 2, 3, 14, 18, 19 and 22 Attachment 2, Technical Proposal Instructions Attachment 3, Offeror Reference Sheet

EMAIL QUOTES WILL BE

ACCEPTED ONLY TO

LaTanya.Evans-Tate@irs.gov .

1.00 LO

Period of Performance:

Start 09/26/2017 - End 04/30/2018

Delivery To: 19005 1160 W 1200 S M/S 1440 Ogden , UT 84201

FOB: Destination mailto:LaTanya.Evans-Tate@irs.gov

Page - 3

REVISION DATE 8/30/2017

STATEMENT OF WORK (SOW) – SOCIAL HALL TO GATEWAY MOVE SERVICES

PERIOD OF PERFORMANCE DATE: September 26, 2017 through April 30, 2018.

SCOPE OF WORK: Gateway Move Services (Social Hall Avenue POD UT1387 to GATEWAY 5 POD UT1522). Distance from Existing Location to New Location is approximately 2-miles away within the city of Salt Lake City (SLC), Utah.

PROJECT LOCATIONS: Internal Revenue Service (IRS), 50 E Social Hall Avenue, SLC, UT 84111

Moving to New Location at: IRS, 178 Rio Grande St SLC, UT 84101

IRS TECHNICAL MANAGERS:

Primary: Lori Edwards PHONE: 816-433-8259 or lori.l.edwards@irs.gov or Secondary: Paula Swanson PHONE: 602-295-3423 paula.l.swanson@irs.gov

PROJECT SUMMARY: Move services are required in order to relocate 176 employees currently located on 3 floors to a new location 2 miles away to 3 floors. We will be moving equipment, computers and computer related items, employees, cabinets, chairs, wooden Chief Counsel bookcases and 18 Law Library metal shelving, IRS business unit files, telephone equipment and other specialized items (See Specific Move Items Paragraph in this SOW).

Move services will be completed in 2 visits and 4 phases:

1st Visit - SITE VISIT for all interested offerors is August 23, 2017 at 10:00 a.m.

MDT

2nd Visit – Post award for PRE MOVE SERVICES. The awarded contractor shall coordination and delivery all of the crates and carts by September 26, 2017.

Phase 1. December 1 - 4, 2017- Move of Necessary Equipment for Building Activation and TAC

Phase 2. December 15 - 17, 2017 TCO & TAS MOVE IN

Phase 3. January 26 - 29, 2018 General Office

Phase 4. March 2 – 5, 2018 Criminal Investigation and Counsel

The contractor must provide approximately 5,000 boxes (the plastic flip-top style are preferred) for moving and must be able to fold down flat and be secured by ziploc or tape with signature. Carts will be needed for IT and other equipment items. Also, add 2000 boxes palletized and shrink wrapped.

DETAILS OF VISITS AND PHASES:

PRE MOVE SITE VISIT: August 23, 2017 at 10:00 a.m. MDT. The start of the site visit

Page - 4 will be at the IRS, 50 E Social Hall Avenue, SLC, UT 84111 and will include a visit to the new location IRS, 178 Rio Grande St SLC, UT 84101 and will also include an inspection of the docks. Attending the site visits is recommended and not mandatory and will allow and assist the interested offerors to estimate number of crates and carts needed for their quote submission by the due date.

SERVICES BEGIN – September 26, 2017. The awarded contractor selected - Vendor Coordination Meeting and Delivery of Crates/Carts Visit: This visit will begin at 10:00 a.m.

at the existing Social Hall location where the selected vendor will visit the existing building, and questions will be answered. The Contractor/Vendor will be expected to deliver crates and carts at this time for the Phase 1 and Phase 2 moves. Crates and carts will be left in the training room (which will be called staging area from this time forward).

A visit to the new location may be coordinated on this same day if determined necessary by awarded contractor and the IRS customer.

Phase 1 – December 1 - 4, 2017 - Initial Move Equipment Necessary to Activate the Building:

This move will be for 11 TAC employees and equipment and will include the x-ray machine and magnetometer, 2 Televisions, 1 Refrigerator and IT Equipment (faxes, printers). During this Phase, the vendor may take back any crates not needed for Phase

2. This move also includes 30-45 chairs.

Phase 2 – December 15 - 18, 2017. This Phase will commence on Friday, December 15, 2017 at 3:00 pm and will end on Monday, December 18, 2017 with crate removal. Move all personnel into Floor 1 at the new location. This move includes moving, TAS & TCO for 20 total people. At the end of this phase, the contractor must leave crates and carts necessary in staging area at Social Hall for next phase. This move also includes 50-60 chairs and approximately 100-125 4/5 drawer lateral file cabinets.

Phase 3 – January 26 - 29, 2018. This Phase will commence on Friday, January 26, 2018 at 3:00 p.m. and will end on Monday, January 29, 2018 with crate removal, approximately 12:00 p.m. (noon). This move will include all General Office moving from second and third floor of existing location into 3rd Floor of New Location. General Office consists of 8 business units, 87 people. At the end of this phase, vendor must leave cates and carts necessary in staging area at Social Hall for next Phase. This move also includes 125 - 150 chairs and 100 - 125 4/5 drawer lateral file cabinets. Warehouse visit to Ogden BDO 112 N 700 W taken to new location. Approximately 50 pallets of lateral file cabinets and conference room tables. Approximately, 75 chairs.

Phase 4 – March 2 – 5, 2018. This Phase will commence on Friday, March 2, 2018 at 3:00 p.m. and end on Monday, March 5, 2018 at approximately with crate removal and cleanup of all vendor’s equipment. This move will encompass 2 business units, approximately 47 employees in Criminal Investigation and Chief Counsel. This move will also include 100 - 125 chairs and 100-125 4/5 drawer lateral file cabinets.

NOTE: The dates above are subject to change in accordance to comply with construction

Page - 5 completion schedule. All changes must be approved in writing by contract modification issued by the Contracting Officer. The contractor must be flexible within a 2 week period on dates listed above.

PRE-MOVE:

Meet with project managers for GSA and IRS at designated date (September 26, 2017) to review schedule and plans for the moves - .

Conduct walk-through of spaces to be moved. Meet with GSA and IRS project management team prior to each move phase to review schedules and finalize plans for the moves.

Special coordination may be required to ensure employees are packed prior to their furniture being relocated to the new location. This only involves moving TAC/TAS furniture in Phase I and Phase 2.

SPECIFIC MOVE ITEMS:

1. Employees Files: Relocate approximately 176 employees - broken down into phases. (Case Files are to be packed and unpacked by employees and will be available for pick-up and reuse in future phase moves by the contractor approximately three days after each phase completion. The contractor is to provide numbered tie-downs for the lift door of the truck used to seal and transport casework. The IRS Project Manager will be responsible to observe the loading and closing up of the truck, at which time the tie-down/Seal will be placed on the truck. The truck cannot be opened by the contractor or at final destination by the contractor. Only the IRS Project Manager will signs for and removes the tag. This is an agency security requirement and must be met for the transportation of tax documents.

2. IT Equipment - Provide approximately 40 rolling computer equipment carts per phase for movement of all computers, printers, and fax machines. Each cart needs to hold approximately 20 computer systems (monitor, CPU, peripheral equipment), printers, and/or fax machines. All IT carts must be shrink wrapped. Vendor will also provide bags for mouse, docking stations and keyboards. Vendor is responsible for removing computer and related equipment from individual desks to the cart and/or bag, transporting to new location, and placing on desk of new furniture. All equipment for the respective desks must remain together and bags must be used for transport and storage of keyboard, mouse, and cables that are left on the desktop. All computer equipment on each phased move is to be relocated prior to the movement and placement of boxes.

3. TV & AV EQUIPMENT – Remove all TV mounts from walls and Re-Install at New Location. Move all TV Stands with respective TV’s and replace at new location.

De-intstall all AV equipment and move to new location and re-install.

Appliances: Existing location has seven (7) refrigerators.

Chairs- the total move will include approximately 400 chairs to be moved in phases.

Page - 6

4/5 drawer lateral file cabinets- the total move will include approximately 400 cabinets.

CONTRACTOR/VENDOR REQUIREMENTS:

1. The awarded contractor shall be responsible for visiting the existing location at

Social Hall on September 26, 2017, for coordination meeting and delivery of crates and carts.

2. The contractor is responsible for making arrangements with the IRS Project Manager for building access, use of freight elevator, insurance coverage, etc.

3. The contractor shall furnish all tools, dollies, shrink wrap, blankets tape and handling equipment as needed to complete the project. The IRS is not responsible for lost or damaged contractor equipment.

4. The contractor is responsible for the protection of existing structures and finishes of walls, doors, floors, elevators, etc., to prevent damage at all work sites. Floor coverings must be used at all times and vendor will supply. Any damage incurred will be the responsibility of the contractor to repair or replace.

5. The contractor will provide all necessary labor and coordination between their subcontractors to ensure all moves are completed as scheduled. The awarded contractor will be 100% responsible for all services outlined in the contract and their subcontractors.

6. The contractor shall verify existing and proposed conditions, all quantities included in the scope of work and all dimensions critical to the proper completion of this project. The IRS Project Manager is to be notified immediately when discrepancies/problems are discovered.

7. The contractor and all of their employees will be issued and must wear at all times the IRS issued “Visitor” badge. Badges must be worn above the waist and be visible at all times. All badges are to be returned at the end of each workday to the IRS Project Manager or the IRS designated employee. Badges will be re-issued each morning prior to commencement of work.

8. The contractor is responsible for the removal of all debris from the work areas at the end of each day.

9. ONLY the IRS Contracting Officer (CO) has authority to make changes to the contract. The IRS Project Manager will communicate requested changes to the IRS CO from the contractor. The contractor must submit in writing all proposed changes within the scope of the services to the IRS CO and IRS Project Manager for review and approval and to determine if the changes are covered in the contract or if the change will result in a decrease/increase in contract cost.

REQUIRED ITEMS TO MOVE PER PHASE:

PHASE 1 – December 1 - 4, 2017 - 11 employees in TAC - MOVE EQUIPMENT TO

ACTIVATE BUILDING:

X ray Machine Magnotometer TAC Safe

Page - 7

SPECIAL ITEMS:

Move in X-ray and Magnetometer Machine- Safe in TAC (2’ X 2’ = 200 lbs max)

CASES:

11 Employees with 8 cases of business files each = 88 Cases BU Files – Approx. 100 Cases X 1 Business Units = 100 Cases Boxes of Copy Paper - 3 per BU = 60

EQUIPMENT: (Shrink wrapped on carts).

20 Monitors -Keyboards (with mouse), 20 Phones 2 TV’s (TAC 121 & TAS 161) with DVD Players Fax Machines - 2 Printers - 5 Scanners - 5

PHASE 2 – December 15 - 18, 2017 - 22 EMPLOYEES TCO & TAS From 1st Floor Social Hall TO 1st Floor Gateway

Cases:

22 cases with 8 cases of business files each =176 cases BU Files – Approx. 100 Cases X 2 Business Units = 200 Cases Boxes of Copy Paper - 3 per BU = 60

Special Items TAS 2X2 Filing System (Specs)

EQUIPMENT: (Shrink wrapped on carts).

25 Monitors -Keyboards (with mouse), 25 Phones 2 TV’s (TAC 121 & TAS 161) with DVD Players Fax Machines - 2 Printers - 5 Scanners - 5

PHASE 3 – January 26-29, 2018 - Move 86 EMPLOYEES to the Third Floor Gateway APPEALS from 3rd Floor Social Hall SPEC from 1st Floor Social Hall TEGE from 1st Floor Social Hall LB&I, IT, NHQS, PGLD, & SBSE from 2nd Floor Social Hall

SPECIAL ITEMS:

IT Tables from RFD – 5

Page - 8

CASES:

86 EE’s X 8 = 688 Cases BU Case Files = 600 Cases Copy Paper Boxes = 160

EQUIPMENT: (Shrink wrapped on carts) 90 Monitors -Keyboards (with mouse) 90 Phones 2 TV’s (Rm337/Rm321) with DVD Players Desktop Printers - 15 Scanners – 5 Fax Machines – 3

2-IDF RACKS

PHASE 4 – March 2-5, 2018 - 55 Employees - TO Second Floor GATEWAY CRIMINAL INVESTIGATION from 1st and 2nd Floor Social Hall CHIEF COUNSEL from 3rd Floor Social Hall

SPECIAL ITEMS:

SAFES – 3 (1-Firearms, 2-Regular Standard 2’X2’ safes.)

Seized Evidence Cage Plotter 18 Law Library metal shelving units 8 wood bookcases Deinstall whiteboards approximately 15 from location 1 to location 2.

2 chamber cleaners 30 metal gun boxes 45 metal shelving from warehouse from location 1 to location 2.

CASES:

55 EE’s X 8 = 440 Cases BU Case Files (CI=500 and CC=500) -1000 Cases Copy Paper Boxes = 60

EQUIPMENT (Shrink wrapped on carts).

2-TVs with DVD Players 1-Rm 216 1-By Rm 203 CC

2- MDF RACKS

CIS Cage – 2 CIS Tables -4 60 Monitors -Keyboards (with mouse) 60 Phones Desktop Printers - 25 Scanners – 15 Fax Machines – 3 Furniture assembly Contractors will assemble 10 bistro chairs and 10, 11 conference room table and chairs.

Page - 9

After this Phase, the contractor will insure clean up and pack all equipment, crates and carts and move tools to clear out of project and will be cleared by IRS Project Manager before leaving the project.

DOCK INFORMATION:

For all buildings, the maximum trailer or pup truck length is 27 feet.

Existing Building Information for SOCIAL HALL:

Address: 50 E Social Hall Ave, SLC, UT 84111 Normal business hours: 6:00 a.m. to 6:00 p.m.

Freight Elevator: Yes Receiving dock is present YES – However it is ground level with overhead door - there is no raised dock. Movers must have lift on truck to lower items to ground level.

Access Hours: 6AM to 6PM or special by request Security Check point: Yes, First Visit Vendor parking available: YES

New Location Building Information for GATEWAY 5:

Address: 178 Rio Grande Street, SLC, UT 84101 Normal business hours: 6:00 a.m. to 6:00 p.m.

Freight Elevator: No Receiving dock is present Yes –Ac However it is ground level with overhead door - there is no raised dock. Movers must have lift on truck to lower items to ground level.

Access Hours: 6:00 a.m. to 6:00 p.m. or special by request Security Check point: Yes, First Visit Vendor parking available YES