Tire_Bid_FY2026_FY2028.pdf

Barrow County Schools Transportation Department

266 Hal Jackson Road Winder, Ga 30680 | 770-867-2783

Tire Bid FY2026 – FY2028

BID OPENING: June 30th at 3:30pm

CONTACT: Barbara Puckett

GENERAL TERMS AND CONDITIONS

1. Provide a hard copy of inventory tracking information to BCS Fleet Management Example: tires delivered, tires picked up, tires for repair, tires repaired

2. Sales representative must make a regularly scheduled visit each week. For example: Each Monday at 9:00am

3. Coordinate all scheduled pickup and drop offs with BCS Fleet Management for purposes of inventory tracking accuracy

4. Regularly scheduled pickup and delivery will be made during a window agreed upon with BCS Fleet Management

5. Must be able to accommodate for "emergency" deliveries

6. Must be able to provide after hours and weekend tire replacement thru vendor's outlet or thru other vendors covered under cooperative agreements

7. Pricing for daytime 6:00am thru 6:00pm road service shall be listed separately Must provide estimate of average response time for our operational area of Barrow County

8. Provide adequate storage solution for mounted tires that can hold up to 48 units

9. Wheels must be tagged as Barrow County property before pickup

10. Tires must be branded as Barrow County property when purchased and/or when a casing is picked up

11. Vendor must provide EPA mandated scrap tire records with each delivery as tires are scraped

12. Products to be submitted for steer tires are major brand tires in sizes 11R22.5 and 255/70R22.5 Load Range "G". Acceptable brands include, but are not limited to, Michelin, Goodyear, Bridgestone, Firestone, Continental, and General.

266 Hal Jackson Road Winder, Ga 30680 | 770-867-2783

13. Recapped tires to be submitted are in sizes 11 R22.5 and 25 5/70R22.5 in "Highway" type tread pattern

14. Vendors must be able to provide inventory during the entire contract period, the tire brand and size originally quoted in bid.

15. The Barrow County Board of Education requires every bidder to submit an affidavit stating that the tires and recaps being quoted meet the specifications as set forth in the bid including Federal Government Specifications ZZ-T-00381N and amendments and meet the requirements of Federal Motor Vehicle Standard #119 for trucks. Recapped tires must meet Federal Motor Vehicle Standard # 117.

16. State fully the warranty coveting the tires that will be furnished in the bid and the basis upon which defective tires will be replaced.

17. Quality: All tires must be Class A recognized in the trade as first line, first grade, 100 level or better and shall be of NO LOWER GRADE THAN TIRES FURNISHED BY

ORIGINAL EQUIPMENT MANUFACTURERS AS ORGINAL EQUIPMENT TIRE

18. The Barrow County Board of Education reserves the right to accept or reject any or all parts of bids submitted. The Barrow County Board of Education reserves the right to award the contract by line item, specific category or in entirety to one vendor, to use multiple vendors at once to maintain our fleet or return to original vendor, whichever is in the best interest of the school system. Items will be awarded based on requested and received information, vendor history and experience, references submitted, reliability, price availability of product and overall value to the school district.

19. The Barrow County Board of Education reserves the right to terminate the contract at any time with a 30day written notice due to lack of performance or violation of any part of the contract.

Please note here with any comments if your company is unable to accommodate any of the terms above.

Printed and Signature of Company Representative Date

BIDS

• Bids must be on the specifications forms provided.

• No awards of any kind are made at the time of the bid opening. A copy of the bid tabulations and/or the awards will be available upon request after the bid has been awarded.

• Bids received after 10:00 am July 11th , 2025 will be considered a “NO BID” and will neither be opened nor considered.

• Bid may be emailed. The bids should be emailed to:

• Barrow County Schools reserves the right to decline any and all bids.

Email proposals to barbara.puckett@barrow.k12.ga.us

Subject: BCSS Tire Bid FY2026 – FY2027 mailto:helen.bryan@barrow.k12.ga.us

Insurance Requirements Before starting any work, the awarded vendors must supply BCSS Transportation Department certificates of insurance for companies doing business in Georgia and acceptable to BCSS as follows:

(A) The contractor or vendor shall carry insurance for contractor’s liability, auto and truck, Worker’s Compensation, Owner’s Protective Liability, and Fire with extended coverage and Builder’s Risk Insurance. If requested, the Contractor or Vendor must submit written proof of insurance coverage.

Worker’s Compensation Statutory Employer’s Liability Statutory Automobile Liability $1,000,000 combined single limit Comprehensive General Liability with following minimum coverage:

General Aggregate $2,000,000 Products-Comp/Ops Aggregate $2,000,000 Personal & Advertising Injury $1,000,000 Each Occurrence $1,000,000 Fire Damage $ 50,000 Medical Expense (any one person) $ 5,000

(B) The requirements of this clause are applicable to any and all subcontracts and subcontractors performing work under this contract. The contractor or vendor shall not subcontract, transfer, or sublet any portion of this work covered by these specifications without written consent of the County.

Indemnification

The Contractor will indemnify, defend and hold the Barrow County School System, its Directors, its employees and agents harmless from all claims, demands, costs, expenses, liabilities and losses including reasonable attorney’s fees which may arise against the Barrow County School System, employees and agents as a consequence of any action or claim arising out of the Contractor’s malfeasance, neglect or omission.

In addition, the vendor selected will need to provide BCSS TRN DEPT a contractor affidavit and agreement, and non-collusion affidavit which will be provide after awarded.

Delivery Items will be delivered to:

Barrow County Schools Transportation Department

266 Hal Jackson Rd

Winder, GA 30680

Price must include shipping and delivery.

All amounts are approximate. More or less of any item may be purchased at bid price. Delivery must be coordinated and scheduled with the Barrow County School System Transportation Department.

Delivery schedule:

Transportation shop will be open for delivery Monday through Friday from 8am to 5pm during the months of August through May.

Transportation shop will be open for deliveries Monday through Thursday from 7:30am to 2:30pm during the months of June and July.

By signing and submitting this bid, you are agreeing to the terms and conditions set forth in this bid package.

Company Name:

Address:

Phone:

Signature of Authorized Company Representative Date

BID FORM (print name of company):

MOUNTED TIRE PROGRAM PRICING

PICKUP/DELIVERY $

DISMOUNT ONLY $

MOUNT ONLY $

VALVE STEM INSTALLED $

FLOW THRU CAPS $

TRUCK TIRE DISPOSAL $

CUSTOMER REFINISHED WHEELS $

TRUCK TIRE BALANCE $

SERVICE PRICING

*SERVICE CALL TO BARROW CO SHOP $

DISMOUNT $

MOUNT $

EMERGENCY ROAD SERVICE REG. HRS $

EMERGENCY ROAD SERICE AFT. HRS (2hrs min) $

*Service call waived if delivering/picking up tires

TIRE PRICING

NEW TIRES - 11R22.S

General 537116 ply Or equivalent to $

FIRESTONE FS560 PLUS 14ply Or equivalent to $

NEW TIRES - 255/70R22.S

Continental HSR2 SA 16ply Or equivalent to $

FIRESTONE FS56116ply Or equivalent to $

RETREAD_S - 11R22.5

BANDAG BDV BANDAG Or equivalent to $

22/32 BRX Or equivalent to $

RETREADS - 255/70R22.S

BANDAG BDV BANDAG Or equivalent to $

22/32 BRX Or equivalent to $

REPAIR PRICING

NAIL HOLE REPAIR W/RETREAD $

8120 SECTION REPAIR W/RETREAD $

8140 SECTION REPAIRW/RETREAD $

REPAIR ONLY $

Printed and Signature of Company Representative Date