Timekeeping_and_Absence_Compliance_Tracking_Software.pdf

2025-144

TIMEKEEPING AND ABSENCE COMPLIANCE TRACKING

SOFTWARE

Mt. San Antonio College

1100 N. Grand Ave.

Walnut, CA 91789

Mt. San Antonio College

REQUEST FOR PROPOSAL

Timekeeping and Absence Compliance Tracking Software

I. Introduction II. Scope of Work

III. Evaluation Criteria IV. Submittal Requirements V. General Provisions

VI. Vendor Questionnaire

Attachments:

A - Professional Services Agreement 10-25-2023

Request For Proposal #2025-144 Title: Timekeeping and Absence Compliance Tracking Software

1. Introduction

Request for Proposals for : Timekeeping and Absence Compliance Tracking Software, (2025-144)

1.1. Summary

Mt. San Antonio College requires a robust timekeeping and absence tracking solution that will provide the following:

• Timesheet Management

• Time Off Requests and Balance Management

• Ability to Allocate Time to Projects

• Ability for Employees to have Multiple Assignments/Timesheets

• Complex Multi-Step Approval Queues

• G/L Account Allocation

• Robust Reporting

The solution will be the time keeping management systems for approximately 1,000 employees across five different employee constituent groups including two unions.

1.2. Background

Mt. SAC is a single-campus California community college district that annually currently serves over

50,000 full-time equivalent credit and noncredit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.

1.3. Timeline

Release Project Date March 19, 2025

Pre-Proposal Meeting (Mandatory) April 2, 2025, 9:00am https://mtsac-edu.zoom.us/j/84122969390?pwd=yAomzjCRufa4J

MQ5RKevRlIobfFfNb.1

Meeting ID: 841 2296 9390

Passcode: 382401

Request for Information Cut Off April 9, 2025, 2:00pm https://mtsac-edu.zoom.us/j/84122969390?pwd=yAomzjCRufa4JMQ5RKevRlIobfFfNb.1 https://mtsac-edu.zoom.us/j/84122969390?pwd=yAomzjCRufa4JMQ5RKevRlIobfFfNb.1 https://mtsac-edu.zoom.us/j/84122969390?pwd=yAomzjCRufa4JMQ5RKevRlIobfFfNb.1

Submit Proposals No Later than: April 23, 2025, 2:00pm

Interviews (optional) May 14, 2025

Recommendation for Award June 26, 2025

Contract to Start: August 1, 2025

2. Scope of Work

2.1. Timekeeping and Absence Compliance Tracking Software

Scope of Work for Timekeeping and Absence Compliance Tracking Software

1. Summary

This Scope of Work (SOW) outlines the requirements for procuring a Timekeeping and Absence Tracking

Software solution for Mt. San Antonio College (Mt. SAC), located in California. The intent of this solicitation is to identify a vendor that can deliver a robust software solution that supports accurate timekeeping, manages leave requests efficiently, and ensures compliance with federal, state, and institutional regulations. The chosen vendor will provide software, implementation services, training, and ongoing support to ensure a seamless transition and optimal use of the system.

2. Detailed Specifications

The selected software solution must meet the following specifications:

A. General Features

1. Web-based platform accessible via multiple devices (desktop, tablet, mobile).

2. User-friendly interface for both employees and administrators.

3. Integration capabilities with existing ERP systems (e.g., PeopleSoft, Banner).

4. Multi-user access with role-based permissions.

5. Real-time reporting capabilities for attendance, absences, and compliance metrics.

B. Timekeeping Features

1. Ability for employees to submit time in various ways and be restricted as to how they enter dependent of their employment group.

a. Time submission in clock time in and clock time out.

b. Time submission in total hours worked.

c. Clock in and out submission via physical time clocks with options for proximity readers and biometrics.

2. Flexible shift scheduling and tracking

3. Allowing for overtime and shift differentials based on California Education Code, not necessarily State or Federal rules.

4. Ability to handle multiple pay rules and union agreements.

5. Ability to track hours worked for various projects.

a. These projects should be able to be tied to different funding sources/account strings and export in the payroll extract with different account strings.

6. Ability to provide specific account strings on the timesheet for each slice of time. These account strings should export on the payroll extract.

7. Ability to concatenate the account string based on a portion manually entered on the timesheet and a portion based on the employee group.

8. Ability for the employee to submit and recall their timesheet prior to approval.

9. Ability to create multiple levels of approval for a timesheet.

a. Ability for different approvers to see the status of other levels of approval.

C. Time off Calculation and Tracking

1. Multiple time off banks that are able to automatically calculate time off accrual based on different employment groups and appropriate accrual rules.

2. Automatically calculated time off bank caps and usage limits

3. Ability to automatically cap accrual into one bank and transfer additional accrual into another bank.

4. Ability for payroll administrators to manually adjust time off bank balances.

5. Ability for employees, managers, and administrators to see bank balances in real time.

6. Ability for employees to see future time off accrual and usage projections.

7. Ability for employee to submit time off requests that require manager approval.

8. Ability for some time off requests to be approved automatically or skip the approval process based on requested time off.

D. Multiple Assignment Features

1. Ability for one employee to have multiple assignments/positions.

2. Employee should have separate timesheets for each position to track time separately.

3. The application should aggregate the multiple timesheets for calculations.

4. Time off accrual and management able to understand multiple assignments and accrue as configured.

E. Absence Compliance Features

1. Management of various forms of leave (sick leave, vacation, FMLA, ADA-related leaves).

2. Compliance tracking with federal and state regulations, including the Family and Medical

Leave Act (FMLA) and California Family Rights Act (CFRA).

3. Automated alerts and notifications for leave balances, upcoming expirations, and compliance deadlines.

4. Integration with HR policies and collective bargaining agreements for adherence to institutional protocols.

F. Imports, Extracts, and Reporting

1. Ability to import employee data with custom fields as needed by the College via manual import (.csv) and scheduled imports or those integrated with other systems.

2. Ability to export payroll data with a fully customized export file to meet the needs of the

College's ERP via manual import (.csv) and scheduled imports or those integrated with other systems.

3. Robust reporting tool allowing the College to extract data in a multitude of ways.

4. Ability for the College to configure and/or request custom reports.

5. Ability to extract all data for archival purposes.

G. Security and Data Privacy

1. Compliance with relevant regulations including FERPA, HIPAA, and CCPA.

2. Data encryption at rest and in transit to ensure data integrity.

3. Regular software updates and security patches.

4. Audit trails for data changes and access logs for accountability.

H. Technical Specifications

1. Cloud-based solution with guaranteed uptime of 99.9%.

2. Support for multiple browsers and operating systems.

3. Ability to integrate via multiple single sign on methodologies including OAuth and SAML 2.0.

4. Data backup policies to prevent data loss.

5. Access to user support and technical assistance through various channels (email, phone, live chat).

3. Service Requirements

The vendor selected must provide the following services:

A. Implementation Services

1. Project management for the software implementation process.

2. Needs assessment and system configuration to meet Mt. SAC’s requirements.

3. Data migration services from existing systems.

4. Integration setup with existing systems (ERP, HRIS).

B. Training Services

1. Development and delivery of training materials and sessions for administrators and end users.

2. Onboarding support for the first month after implementation.

3. Access to user manuals and online help resources.

C. Support Services

1. 24/7 customer support for software issues.

2. Regular software updates and enhancements.

3. Ongoing training and resources to keep users informed of new features and compliance updates.

4. Delivery Requirements

Deliverables associated with this project include:

A. Implementation Timeline

1. The vendor must provide a detailed project timeline outlining key milestones and deliverable dates.

2. The projected duration for implementation should not exceed nine months from the contract signing date.

B. Software Deployment

1. Deployment of the software must occur in a phased approach to ensure minimal disruption to staff and processes.

2. A final demo of the fully functional software must be conducted for Mt. SAC administrators and key stakeholders prior to full deployment.

C. Documentation

1. Comprehensive documentation of the software features, policies, and procedures must be provided upon deployment.

2. All training materials and user guides must be delivered in both digital and physical formats.

5. Proposal Submission Guidelines

Interested parties are requested to submit their proposals by including:

A. An executive summary highlighting qualifications and relevant experience in providing timekeeping and absence tracking solutions.

B. A detailed overview of how the solution will meet the features and needs of the College as presented in the Scope of Work.

C. A detailed project plan, including timelines, deliverables, and resource allocations.

D. A pricing structure for software licensing, implementation, and ongoing support.

E. References from at least three current clients, particularly those in the education sector.

6. Evaluation Criteria

Proposals will be evaluated on the following criteria:

A. Compliance with the detailed specifications outlined in this SOW.

B. Experience and qualifications of the vendor.

C. Quality of proposed implementation and support services.

D. Cost-effectiveness of the overall solution.

7. Timeline

Key dates related to this solicitation are as follows:

A. Issuance of RFP: [Insert Date]

B. Deadline for Vendor Questions: [Insert Date]

C. Proposal Submission Deadline: [Insert Date]

D. Vendor Presentations: [Insert Date]

E. Selection of Vendor: [Insert Date]

F. Contract Negotiation and Finalization: [Insert Date]

G. Implementation Start Date: [Insert Date]

This Scope of Work serves as a comprehensive guide for vendors to respond to the solicitation. Mt. San

Antonio College seeks a pioneering solution that will streamline timekeeping processes, ensure compliance with laws and regulations, and support the college’s mission to promote academic excellence for its diverse community.

3. Evaluation Criteria

The District will select the best Consultant for this project based on the following:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience and Ability of Product

The College is requesting proposals from vendor with evidence of experience on three projects of similar scope within the last five years.

Points Based 30 (30% of Total)

2. Scope of Work Evidence

The vendor proposal provides detailed evidence that they can meet the College's needs as provided in the Scope of Work

Points Based 30 (30% of Total)

3. Implementation, Training, and Service

Approaches

The Consultant in its response to this RFP, shall outline its methods, approach, and strategies during their implementation processes and services. Additionally, estimated timelines, durations, and service level standards should be evaluated.

Points Based 15 (15% of Total)

4. Cost Effectiveness

Review of the vendor's pricing proposal and their explanation of cost effectiveness.

Points Based 10 (10% of Total)

5. Understanding of Mt. SAC Campus

The vendor proposal indicates that their experience gives them an understanding of the

College and its needs.

Points Based 5 (5% of Total)

6. Overall Evaluation of Proposal

An overall evaluation of proposal content and completeness including responses to all items in the Scope of Work.

Points Based 10 (10% of Total)

4. Submittal Requirements

4.1. Format for Submission

It is strongly recommended that the Consultant submit Proposals in the format identified in this section to allow the District to fully evaluate and compare the Proposals. All requirements and questions in the

RFP shall be addressed and all requested data shall be supplied.

Responses to the vendor questionnaire will be considered the vendor's proposal. The College will evaluate the responses to the vendor questionnaire. All responses should be submitted through the vendor questionnaire, in the format requested. Responses provided in an alternate format may not be reviewed. Please respond to the vendor questionnaire in the format requested, i.e,. long answer and short answer responses should contain a direct written response, and should not provide a link to a document. Providing a link to a document in lieu of entering the response directly in the space and format requested may result in the response not being reviewed.

The District reserves the right to request additional information, which, in the District's opinion, is necessary to assure that the Consultant's competence, number of qualified employees, business organization, and financial resources are adequate to perform according to contract. Failure to submit in the described formats and space limitations may, at the sole judgment of the District, result in a

Proposal being considered as non-responsive.

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP. Responses should emphasize the Consultant's demonstrated capability to perform work of this type. Expensive bindings, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on completeness, approach to the work, and clarity of the Proposal.

Disqualification: Each Proposal must be complete. Incomplete statements will be considered non-responsive and grounds for disqualification. In addition, the Consultant may be automatically disqualified for any one of the following: falsification of information, lack of relevant experience, and/or lack of responsiveness.

4.2. Electronic Delivery of Proposal

To submit a proposal, the first step is to register on Mt. SAC's eProcurement Portal online

The Company is entirely responsible for the means of all proposal documents submitted electronically via the eProcurement Portal. The Proposal Package must be completed and submitted in sufficient time to avoid disqualification for lateness due to electronic difficulties.

https://procurement.opengov.com/portal/mtsac

4.3. Evaluation and Award of Contract

Best Value Procurement Selection Method

It is the District's intent to select a Consultant best evidencing demonstrated competence and professional qualification to perform the described services. The District reserves the right to reject any/all Proposals, select by Proposal review only, or interview as needed.

It is the District’s intention to have the responsive Proposals reviewed by a selection committee, whose intention is to short-list certain Consultants to make a brief presentation to and conduct an oral interview with the District’s Review Committee. The top finalists from this interview may be asked to make a brief presentation and conduct an oral interview. The Consultant will be selected based on information provided in the vendor's proposal, in-person presentations and interviews, and the results of the District's research and investigation. Upon selection of a Consultant, the District will endeavor to contract with the Consultant using the Agreement forms provided in this RFP. In the event that the

District is unable to reach agreement, the District will proceed, at its sole discretion, to negotiate with other Consultants selected by the District. The District reserves the right to contract for services in the manner that most benefits the District, including awarding more than one contract if desired.

4.4. Responsiveness to RFP

All Proposals shall be reviewed to verify that the Consultant has met the minimum requirements of the

RFP. Consultants are required to follow the proposal format requested in the RFP in order to facilitate

District review.

5. General Provisions

5.1. Additional Services

The District may elect, at any time, to amend any contract awarded hereunder to require the selected

Consultant to provide additional services. In this case, the selected Consultant and the District will agree mutually on the scope and fees associated with any additional services.

5.2. Addenda

The District may modify this RFP or any of its deadline dates set forth in the Introduction section of the

RFP prior to 2:00 pm on Wednesday, April 23, 2025 by issuance of an addendum to all Consultants following the Project via Mt. SAC's eProcurement Portal. All communications regarding this RFP, including RFI answers and Addendum’s will be sent via the eProcurement Portal to the contact email listed in the vendor profile for your company.

5.3. Alternative Proposals

Only one Proposal is to be submitted by each Consultant. Multiple Proposals will result in rejection of all

Proposals submitted by the Consultant.

5.4. Withdrawal of Proposals

Proposals may be withdrawn and resubmitted via Mt. SAC's eProcurement Portal if done so before 2:00 pm on Wednesday, April 23, 2025. Withdrawal or modification offered in any other manner will not be considered.

5.5. Reservations

The District reserves the right to revise the RFP. Revisions to the RFP shall be re-uploaded via Mt. SAC's eProcurement Portal. The District expressly reserves the right to extend the date by which Proposals are due.

The District reserves the right to cancel this RFP at any time prior to contract award without obligation in any manner for Proposal preparation, interview, fee negotiation, or other marketing costs associated with this RFP.

The District may reject any or all Proposals and may waive any immaterial deviation in a Proposal to be considered for further review, at the District’s sole discretion. The District's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Consultant from compliance with the other provisions of this RFP.

5.6. Disposition of Proposals

Proposals are the property of the District, and returned only at the District's option and at the

Consultant's expense. Information, excluding Consultant's financial information, contained therein shall become public documents subject to the Public Records Act.

5.7. Non-Discrimination

The District does not discriminate based on race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures, or practices.

5.8. Prevailing Wages

Consultants are aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public work" and "maintenance" projects. The Consultant must agree to comply with and to require its sub-consultants to comply with such Prevailing Wage Laws to the extent applicable. All

Project cost estimates shall include such consideration.

5.9. Restrictions on Lobbying and Contacts

During the period beginning on the date of the issuance of this RFP and ending on the date of the award of the contract, no person (or entity) submitting a Proposal in response to this RFP, nor any officer, employee, representative, agent, or consultant representing such a person (or entity) shall contact through any means or engage in any discussion regarding this RFP, the evaluation or selection process, or the award of the contract with any member of the District, Board of Trustees, member of the

District’s Campus Master Plan Coordinating Team (CMPCT), the District’s Construction Management

Contractor, Tilden Coil Constructors, Inc., or any member of the Citizens’ Oversight Committee. Any such contact shall be grounds for the disqualification of the Consultant.

5.10. Debriefing

The District will not provide debriefing to RFP applicants who were not selected either for an interview/presentation or for recommendation of award to the Board of Trustees until after a contract has been awarded and executed. This practice helps maintain the confidentiality of the selection process. To request a debriefing, please contact purchasing@mtsac.edu, and a debriefing will be set up after the contract execution is completed. Debriefings are limited to 30 minutes. The District appreciates your honoring this practice and looks forward to future opportunities for doing business with your

Consultant.

5.11. Sole Point of Contact

All questions should be submitted via Mt. SAC's eProcurement Portal Q&A feature. Vendors should not reach out to any Mt. SAC employee to request information or answer questions during the RFP process via alternate contact methods. Doing so may be grounds for disqualification.

5.12. Term

Five Years beginning 08/01/2025.

5.13. Changes to Pricing

Prices submitted must be firm for the first year of the contract. Contractor may adjust the proposal rates on an annual basis for the following renewal term to reflect any increase in such costs with acceptable proof of escalated costs. The Pricing Proposal may be adjusted to reflect increases in the LA/Riverside

Consumer Price Index or reasonably quantified increases as determined by Mt. SAC. Increases shall not be allowed more than once per year. College must be notified of any rate changes at least 60 days prior to the new renewal term, and will review and make final decision regarding the approval of requested increase.

6. Vendor Questionnaire

6.1. Timekeeping Features

Please provide specific details as to how the following desired features and functionality will be provided:

Timekeeping Features

1. Ability for employees to submit time in various ways and be restricted as to how they enter dependent of their employment group.

a. Time submission in clock time in and clock time out.

b. Time submission in total hours worked.

mailto:purchasing@mtsac.edu

c. Clock in and out submission via physical time clocks with options for proximity readers and biometrics.

2. Flexible shift scheduling and tracking

3. Allowing for overtime and shift differentials based on California Education Code, not necessarily State or Federal rules.

4. Ability to handle multiple pay rules and union agreements.

5. Ability to track hours worked for various projects.

a. These projects should be able to be tied to different funding sources/account strings and export in the payroll extract with different account strings.

6. Ability to provide specific account strings on the timesheet for each slice of time. These account strings should export on the payroll extract.

7. Ability to concatenate the account string based on a portion manually entered on the timesheet and a portion based on the employee group.

8. Ability for the employee to submit and recall their timesheet prior to approval.

9. Ability to create multiple levels of approval for a timesheet.

a. Ability for different approvers to see the status of other levels of approval.

6.2. Time off Calculation and Tracking

Please provide specific details as to how the following desired features and functionality will be provided:

Time off Calculation and Tracking

1. Multiple time off banks that are able to automatically calculate time off accrual based on different employment groups and appropriate accrual rules.

2. Automatically calculated time off bank caps and usage limits

3. Ability to automatically cap accrual into one bank and transfer additional accrual into another bank.

4. Ability for payroll administrators to manually adjust time off bank balances.

5. Ability for employees, managers, and administrators to see bank balances in real time.

6. Ability for employees to see future time off accrual and usage projections.

7. Ability for employee to submit time off requests that require manager approval.

8. Ability for some time off requests to be approved automatically or skip the approval process based on requested time off.

6.3. Multiple Assignments*

Please provide specific details as to how the following desired features and functionality will be provided:

Multiple Assignment Features

1. Ability for one employee to have multiple assignments/positions.

2. Employee should have separate timesheets for each position to track time separately.

3. The application should aggregate the multiple timesheets for calculations.

4. Time off accrual and management able to understand multiple assignments and accrue as configured.

*Response required

6.4. Imports, Extracts, and Reporting

Please provide specific details as to how the following desired features and functionality will be provided:

Imports, Extracts, and Reporting

1. Ability to import employee data with custom fields as needed by the College via manual import (.csv) and scheduled imports or those integrated with other systems.

2. Ability to export payroll data with a fully customized export file to meet the needs of the

College's ERP via manual import (.csv) and scheduled imports or those integrated with other systems.

3. Robust reporting tool allowing the College to extract data in a multitude of ways.

4. Ability for the College to configure and/or request custom reports.

5. Ability to extract all data for archival purposes.

6.5. Customer Training and Configuration

Please provide details as to what parts of the application can be configured by the College and what configuration items must be configured by the vendor. If items must be configured by the vendor, is this work billable? If not covered in the pricing proposal, please provide details here.

6.6. Non-Collusion Declaration*

The undersigned declares, states and certifies that:

A. The Bid Proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization or corporation.

B. The Bid Proposal is genuine and not collusive or sham.

C. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.

D. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.

E. All statements contained in the Bid Proposal and related documents are true.

F. The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

☐ Please confirm

*Response required

6.7. Drug Free Certificate *

I am aware of the provisions and requirements of California Government Code §§8350 et seq., the Drug

Free Workplace Act of 1990.

I am authorized to certify, and do certify, on behalf of Contractor that a drug free workplace will be provided by Contractor by doing all of the following:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in Contractor's workplace and specifying actions which will be taken against employees for violation of the prohibition;

B. Establishing a drug-free awareness program to inform employees about all of the following:

A. The dangers of drug abuse in the workplace;

B. Contractor's policy of maintaining a drug-free workplace;

C. The availability of drug counseling, rehabilitation and employee-assistance programs; and

D. The penalties that may be imposed upon employees for drug abuse violations;

C. Requiring that each employee engaged in the performance of the Contract be given a copy of the statement required by subdivision (A), above, and that as a condition of employment by

Contractor in connection with the Work of the Contract, the employee agrees to abide by the terms of the statement.

D. Contractor agrees to fulfill and discharge all of Contractor's obligations under the terms and requirements of California Government Code §8355 by, inter alia, publishing a statement notifying employees concerning: (a) the prohibition of any controlled substance in the workplace, (b) establishing a drug-free awareness program, and (c) requiring that each employee engaged in the performance of the Work of the Contract be given a copy of the statement required by California

Government Code §8355(a) and requiring that the employee agree to abide by the terms of that statement.

Contractor and I understand that if the District determines that Contractor has either: (a) made a false certification herein, or (b) violated this certification by failing to carry out and to implement the requirements of California Government Code §§8355, the Contract awarded herein is subject to termination, suspension of payments, or both. Contractor and I further understand that, should

Contractor violate the terms of the Drug-Free Workplace Act of 1990, Contractor may be subject to debarment in accordance with the provisions of California Government Code §§8350, et seq.

Contractor and I are aware of the provisions of California Government Code §§8350, et seq. and hereby certify that Contractor and I will adhere to, fulfill, satisfy and discharge all provisions of and obligations under the Drug-Free Workplace Act of 1990.

I declare under penalty of perjury under the laws of the State of California that all of the foregoing is true and correct.

☐ Please confirm

*Response required

6.8. IRAN CONTRACTING ACT CERTIFICATION (Public Contract Code § 2204)* Pursuant to Public Contract Code (PCC) section 2204, an Iran Contracting Act certification is required for solicitations of goods or services of one million dollars ($1,000,000) or more.

I certify that I am duly authorized to legally bind the Vendor/Contractor to this certification, that the contents of this certification are true, and that this certification is made under the laws of the State of

California.

Vendor/Contractor shall check ONLY ONE of the following choices below:

☐ Bidder’s Proposal is less than one million dollars ($1,000,000)

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but Bidder is not on the current list of persons engaged in investment activities in Iran created by the California Department of General

Services (“DGS”) pursuant to Public Contract Code § 2203(b), and Bidder is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

☐ Bidder’s Proposal is one million dollars ($1,000,000) or more, but the District has given prior written permission to Bidder to submit a proposal pursuant to PCC 2203(c) or (d). A copy of the written permission from the District is included with this Contract.

*Response required

6.9. References *

Please provide three References for projects of similar size and scope including:

• company/agency name and address

• title and dollar amount of project year completed

• contact name, title, email address and phone number

*Response required

6.10. Cost Proposal *

*Response required

6.11. Vendor Packet*

Please download the below documents, complete, and upload. Only fill out pages 1-2 if you are in the state of California.

• MT_SAC_VENDOR_PACKET_(5).pdf

*Response required

6.12. Acknowledgement*

I certify that I have downloaded, read, understood and agreed to all of the solicitation and contract documents herein

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/39008/12e00b5e-f32a-4cdc-baa3-e7c046d98a52_MT_SAC_VENDOR_PACKET_%285%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4O76E2AR3%2F20250319%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250319T150001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB4aCXVzLXdlc3QtMiJGMEQCICMp68DcsOZKwl9CAT32jwHzXBLWvghLsxsXuMh1V0L1AiBjGSbUNMZOzc%2BUVtAQ5d5ieD5jGRS62Du4X7HR7wP36yqDBQh3EAIaDDg5MjM2NDY4NzY3MiIM2aTXOYFP9xuag3E2KuAEOXH5zTvJ6w0W4m3eNfo0xQ%2Fo%2BiHMWqM64huwv7gCHKQwMgdxl4fXqimnZwCWfoeItEohEj1CZP9AWYOJfg%2FKnXY39s7gGdyauzRrlvQTYM3QwZ7WqzVl%2F%2FN1JBcY2DOXg05GckTBx7VuzhaGqlU1ofQs%2By93DcgGTfcmd2cxFQcy4ogWZuP%2Fe3B3TmCNM7xkdzlg9F1hhBMkevO71XP4MM2Ye9hzBEOVSjh9Bib43enNPiGOg0DZI0vSpI3V7KHCdmBw8VDJsughJHTytl25iXKzcd5ZRHFKKFusScuH1UxkJKEp%2Fs5NzOm5o4eFVzx%2FWiNkZ3yFA7jeONMfY2ft7qGU6sxlMlO6Q3kp1W7QB9wVXgsNTuQJIL0JnxCRpT8kDfOUZJ9lQI0Q36XhaUIzy7yFqdx7rGEIw7Nrcr0NKXsArcnv%2BJcS2hJkvfUqTKC8WnaSUD7kIABPejL2ozQTYE30RoB4BqVDMB1fIrt9vWveyMtZJ7NalOSHTcuwyrO0p5TzZKHEX%2B0cDwFntrWzP%2FphjbTaR%2FLa0iZhSG7OAh6sAk2nINeRKDIRVRoxkgZfya8pj1akcPx5eUWzuAlTr9LsUlAFvV8a2V5pnghNB3G9ap%2BY9KnlUoYch00TorUbqj45beU1n5JMsoZCWPsDgP4LrSDKGf3%2FBkOGpkwv0PItEsknzFe9wrDItlm9fVUKsjpAI4TU9BUCvb%2FjmT4G%2B1u3sbrZL3G7c5gzprGgHujFAyNr3el37%2FbMQzqY4pwLBY9cKcolPEC9lnMKdlqKRFQ6BiIFNH7kqtH7jEWogUAwiJfrvgY6nAGJcHtUZu8n8pKkf7wg2lCYB8tH9m31r5GgrI5C9%2BDev%2ByjcWI3DzZNw4%2B3KwmlK%2FqpNmGQFNitEBbtfrGwHpMmm0XBxkcyksev7xLY2S6pTDx%2Bwg9Iwrc646p01kXkKOF%2BTd33fZr3I2RlYJafyWDPB0xKX%2FxylZ4kydwSDWqxy%2BgdTO38wZSagaVZKETbQF%2Bpz8SBlqM1EXn3MmA%3D&X-Amz-Signature=7c9463279f2ae2e7c1e5d02e38e56010334663b327a0de27cbf575640cc76227&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22MT_SAC_VENDOR_PACKET_%285%29.pdf%22&x-id=GetObject project-field-criterion_id.3851857