TILE RFP.pdf

SPECIFICATIONS

FLOOR COVERING

VARIOUS CLASSROOMS, OFFICES, and HALLWAYS Bridgman Public Schools

SCOPE OF WORK

Provide a unit price per yard to furnish and install floor covering at multiple locations throughout Bridgman Public Schools. Unit prices shall include tear up of existing floor covering, disposal of same, floor preparation, adhesives, flooring, and vinyl base and vinyl reducers to match existing.

RESILIENT FLOOR COVERING

1. Furnish and install new first-run Vinyl Composition Tile (VCT) from the same dye (color Pearl White 51803) lot in 8 locations as described herein in Bridgman Public Schools. VCT shall be 12 inches by 12 inches by 1/8 inch thick as per FS SS-T312B Type IV, Composition 1 and ASTM F1066, Composition 1 (non-asbestos formulated) Class 2 – through the pattern.

Acceptable manufacturers are:

• Armstrong: “Standard Excelon” (color Pearl White 51803)

• Rubber base shall comply with FS SS-W-40, Type 1 minimum 1/8 inch thick, 4 inches by 48 inches, cove (color Brown) with top-set toe and pre-molded exterior corners.

• Rubber transition strips

2. Contractor shall be responsible for removing all floor covering (contractor shall be responsible for a skim coat if applicable), preparing the surface and installing VCT and base according to the manufacturer’s specifications. Edge reducers beveled one inch to 1 ½ inch by 1/8 inch thick of rubber from the same manufacturer as the tile shall be used in colors selected by the owner, where different floors or colors meet.

3. The owner shall move furniture.

4. The contractor shall be responsible for removing all glue and preparing the floor for the owner to wax. The contractor shall leave 5% of each color of the VCT for the owner's stock.

GENERAL CONDITIONS

A. Bidding - (Please read closely!)

1. Bids must be prepared using the enclosed bid form.

2. All bid proposals shall remain firm for a period of sixty (60) days from the date of bid opening.

3. Bids must include the costs for all trades involved to complete the project.

4. The owner reserves the right to reject any bids and waive any irregularities in the bids.

B. Bid Documents

1. The contract documents are complementary, i.e. what is called for by one shall be binding as if called for by all.

2. The intent of the documents is to include the cost for all labor, materials, equipment, fees, transportation, etc., necessary for a complete turnkey job and should be bid as such.

C. Preparation for Bidding

1. The sealed bid proposal shall be prepared following a review of this proposal, all matter contained in it, and an on-site inspection with the owner's representative. If the bidder chooses not to perform the on-site inspection, then the bidder assumes all responsibility for all conditions.

2. Any measurements shown are approximated. The contractor shall verify all measurements and be responsible for the same. A walk through can be requested through emailing Sam Stine at sstine@bridgmanschools.com.

D. Bid Due Date

1. Sealed bids will be opened at 9 a.m. on Friday, April, 18, 2025, at Bridgman High School. Bridgman High School is located at 9964 Gast Road, Michigan 49106.

2. Bids shall be in a sealed envelope clearly identified as “Flooring Bid.”

E. Workmanship

1. All work shall be skillfully performed by licensed and/or qualified employees in their trade competent to provide the highest level of workmanship in their trade.

F. Guarantee for Defective Work and Materials

1. The contractor shall guarantee to the owner, for a period of one (1) year upon completion of the contract and acceptance by the owner (defined as receipt of final payment), to provide all labor and materials to correct performance failures resulting from poor workmanship or defective materials supplied by the contractor.

2. The contractor shall provide the owner with copies of all applicable manufacturers’ warranties that apply to equipment used on the job and three copies of the manuals for the units.

G. Work Site Cleaning

1. All debris and leftover materials associated with the contractor's completing the contract, and unusable materials replaced as part of the contract, shall be removed from the owner's property by the contractor at the contractor’s expense, the owner may remove debris if, after giving 24 hours' notice, the contractor fails to clean up noted areas. Such cost will be deducted from the final invoice.

2. Contractor shall be responsible for removing all glue and preparing the floor for the owner to wax. At the contractor’s expense, the owner may prepare the surface for waxing if, after being given 24 hours' notice, the contractor fails to perform in the noted areas. Such expense will be deducted from the final invoice.

H. Protection of Person and Property

1. Any damage to the owner's buildings and/or property resulting from this contract shall be the contractor's responsibility to correct. Money may be withheld from payments in sums equal to 150% of the estimated cost of remediation until such time that the contractor and owner agree to a settlement.

2. Special precautions must be made to protect the existing conditions. The contractor shall schedule the work to be performed between June 2, 2025 and June 30, 2025, and the owner and contractor shall agree to a schedule by building.

I. Permits and Taxes

1. The contractor shall furnish and pay for any permits, licenses, and taxes required to complete the contracted work.

J. Bond(s)

1. A bid bond or a deposit with the Board in the amount of 5% of the project price shall be required from each bidder to secure the District from loss or damage because of withdrawal or by the failure of the bidder to enter into a contract if the bid is accepted.

2. A performance bond shall be required for the project if the cost is more than $50,000.

Progress payments will be allowed if a performance bond is furnished for projects under $50,000; otherwise, a single lump-sum amount shall be paid after completion. If payments other than a single lump-sum payment are requested, a bond shall be furnished and included as part of the base bid.

K. Insurance

1. The contractor shall furnish proof of insurance for property liability, automobile liability, and worker's compensation.

L. Application for Payment

1. Payment will be made in full within 45 days after completing all work, including punch-listed items.

VARIOUS CLASSROOMS, HALLWAYS, AND OFFICES

Bridgman Public Schools

I/We have reviewed the bidding documents, work specifications, and the job site to understand the project details.

Affidavits of required insurance(s) will be furnished upon notice of being awarded the installation contract.

I/we propose to complete all work described in the specifications

Resilient Floor Covering - Unit price per square yard for work described in “RESILIENT FLOOR COVERING” section, complete for the sum of $________________________ ($________) per square yard.

The owner reserved the right to award the contract most advantageously to the owner.

WORK SHALL BE COMPLETED BETWEEN June 2, 2025, AND June 30, 2025.

Date __________________

Company ____________________________________________________________

Address ____________________________________________________________

City, State zip ____________________________________________________________

Contact Person ______________________________ Phone # _______________

Authorized signature _____________________________________________________

Bridgman Public Schools reserves the right to reject any bids and waive any irregularities or formalities.

Bridgman Public Schools

FAMILIAL FORM

Bid Due Date: 9:00 AM, EST, April 18, 2025 This form must be notarized and included with bidder’s quote

DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP - BRIDGMAN PUBLIC SCHOOLS

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the vendor/contractor and any member of the Bridgman Public Schools Board of Education or the Bridgman Public Schools Superintendent must be accompanied with the bid/proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Bridgman Public Schools Board of Education are: Eric Ramso, Wayne Hall, Tishia Roberts, Brad Owen, JoAnn DeMeulenaere, Nancy Hawley, and Tom LaVanway. The Bridgman Public Schools Superintendent is Shane M. Peters.

□ The following are the familial relationship(s):

Owner/Employee Name Related to: Relationship

1. __________________________________________________________________________

2. ___________________________________________________________________________

3.___________________________________________________________________________ Attach additional pages if necessary to disclose all familial relationships.

□ There are no familial relationships that exist between the owner and any employee of the vendor/contractor and any member of the Bridgman Public Schools Board of Education or the Bridgman Public Schools Superintendent. The undersigned, the owner or authorized representative of bidder (insert name) _________________________ does hereby represent and warrant that the disclosure statements herein contained are true.

Print Name Signature of Bidder Representative

Title STATE OF MICHIGAN ss COUNTY OF ______________) This instrument was acknowledged before me on the _____ day of _________________, _______, by ______________________________________________.

Notary Public ________________________County, Michigan My commission expires: ____/____/____

Acting in the County of: __________________

Bridgman Public Schools

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012 Bid Due Date: 9:00 AM, EST, April 18, 2025

This form must be notarized and included with bidder’s quote

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Bridgman Public Schools (the “School District”) Request for Proposal (the “RFP”), hereby certifies, represents and warrants that the Bidder (including its officers, director and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder: _____________________________________

By: _____________________________________

Its: _____________________________________ STATE OF MICHIGAN ss COUNTY OF ______________) This instrument was acknowledged before me on the _____ day of _________________, _______, by ______________________________________________.

Notary Public ________________________County, Michigan My commission expires: ____/____/____

Acting in the County of: __________________

Bridgman Public Schools

DEBARMENT CERTIFICATION FORM

Bid Due Date: 9:00 AM, EST, April 18, 2025 This form must be completed and included with bidder’s quote

The Contractor certifies that neither the Contractor firm nor any owner, partner, director, officer, or principal of the Contractor, nor any person in a position with management responsibility or responsibility for the administration of federal funds:

a. Is presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from covered transactions by any federal or state department/agency;

b. Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or contract (federal, state, or local); violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

c. Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) above; or

d. Has within a three-year period preceding this certification had one or more public transactions or contracts (federal, state, or local) terminated for cause or default

e. The contractor is “Actively” registered with SAMS (Service for Award Management), and has been assigned the following DUNS Number: __________________________

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Dated this ________ day of _______________, 20 __________

By __________________________________________________ Authorized Signature for Contractor Printed Name and Title

Printed Name and Title

Bridgman Public Schools

CONFLICT OF INTEREST DISCLOSURE FORM

Bid Due Date: 9:00 AM, EST, April 18, 2025 This form must be completed and included with bidder’s quote

Note: A potential or actual conflict of interest exists when commitments and obligations are likely to be compromised by the nominator(s)’other material interests, or relationships (especially economic), particularly if those interests or commitments are not disclosed.

This Conflict of Interest Form should indicate whether the nominator(s) has an economic interest in, or acts as an officer or a director of, any outside entity whose financial interests would reasonably appear to be affected by the addition of the nominated condition to the newborn screening panel. The nominator(s) should also disclose any personal, business, or volunteer affiliations that may give rise to a real or apparent conflict of interest. Relevant Federally and organizationally established regulations and guidelines in financial conflicts must be abided by.

Individuals with a conflict of interest should refrain from nominating a condition for screening.

Date: ________________________

Name: _______________________________________________

Position: _____________________________________________

Please describe below any relationships, transactions, positions you hold (volunteer or otherwise), or circumstances that you believe could contribute to a conflict of interest:

_____ I have no conflict of interest to report.

_____ I have the following conflict of interest to report (please specify other nonprofit and for-profit boards you (and your spouse) sit on, any for-profit businesses for which you or an immediate family member are an officer or director, or a majority shareholder, and the name of your employer and any businesses you or a family member own:

1. __________________________________________________________________________

2.___________________________________________________________________________

3.___________________________________________________________________________

I hereby certify that the information set forth above is true and complete to the best of my knowledge.

Signature: _________________________________________

Date: ______________________

Bridgman Public Schools Specifications

Remove existing vinyl flooring/ base and transition strips. Furnish and install new Armstrong Std. Excelon VCT flooring, 4' rubber brown cove base, and brown transition strips in the identified areas.

Area 1 - AW = Tile = 1506 square feet, 12 transition strips, Cove base = 494 feet

Area 2 - MC Office = Tile = 799 square feet, 3 transition strips, Cove base = 114 feet

Area 3 - S.L. #1 = Tile = 1860 square feet, 1 transition strip, Cove base = 258 feet

Area 4 - S.L. #2 = Tile = 2029 square feet, 1 transition strip, Cove base = 302 feet

Area 5 - S.L. #3 = Tile = 2014 square feet, 2 transition strips, Cove base = 159 feet

Area 6 - SPED = Tile = 1083 square feet, 2 transition strips, Cove base = 200 feet

Area 7 - Tile = 180 square feet, 2 transition strips, Cove base = 54 feet

Area 8 - Tile = 174 square feet, 2 transition strips, Cove base = 52 feet