SOURCES SOUGHT NOTICE - AGT1500 Engine Program - Final.docx

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SOURCES SOUGHT NOTICE

Automotive Gas Turbine (AGT) 1500 Engine Program Description of Intent This SOURCES SOUGHT NOTICE is being posted to perform market research in accordance with (IAW) Federal Acquisition Regulation Part 10. Specifically, this is a Request for Information (RFI) for Government planning purposes only. This is not a Request for Proposal (RFP) or an announcement of a forthcoming solicitation, nor is it a request seeking contractors to be placed on a solicitation mailing list.

The Army Contracting Command – Detroit Arsenal (ACC-DTA) is seeking to gain knowledge of interest, capabilities and qualifications of various members of the community, to include both small and large businesses, for a five-year indefinite delivery indefinite quantity (IDIQ) contract to support the Hardware Requirements and Service Requirements of the Automotive Gas Turbine (AGT) 1500 Engine Program. NOTE: All RFI input is voluntary, and no compensation will be made for your firm’s participation. Since this is a RFI, and not a solicitation or RFP for receipt of proposals or quotations, absolutely no telephone calls will be accepted concerning this notice.

The Government is not obligated to issue a solicitation or award a contract as a result of this notice. Data submitted in response to this RFI will not be returned. Lastly, you may respond in total, or in part, to this RFI. However, the Government reserves the right to later solicit for all or parts of these requirements in the best interest of the Government.

AGT1500 Engine Program Requirements The AGT1500 Engine Program requirements consist of the activities stated below:

· Demand Planning – Forecast future demand by analyzing historical consumption data, trends, and other relevant factors, to ensure the appropriate inventory levels are maintained, optimizing sales and minimizing stockouts demand planning management needs to account for fluctuations in usage rates due to different repair standards.

· Hardware Procurement – Develop and execute procurement plans by analyzing demand forecasts, managing supplier relationships, and ensuring the timely procurement of raw materials and components to meet production needs, effectively balancing inventory levels to prevent stockouts while maintaining smooth supply chain operations. These procurement plans will support the AGT1500 Engine overhaul, reset, and condition-based overhaul lines of efforts conducted by Anniston Army Depot (ANAD). In addition to supporting production schedules, support will be needed for field demands to maintain readiness for unit level replacement parts and spares.

· Repair – Perform repairs of AGT 1500 engine components to bring condition code F parts back to condition code A. The engine components to be repaired are primarily components that ANAD cannot repair/reclaim and whose repair would reduce the Army’s engine overhaul cost by not having to buy new components. Work includes inspecting and identifying all repairs needed, identifying all part repair procedures and overhaul inspection procedure to bring the part back to condition code A, prepare certificate of conformance, and return parts to the government warehouse.

· Program Management

· Program Management and Integration – Provide the requisite management, planning, and direction over the AGT1500 Program to accomplish all required program activities.

· Project Engineering – Provide project engineering to include integration of technical project management, systems engineering, engineering disciplines, logistics, quality, program cost/schedule planning, and configuration management for the AGT1500 Engine and the Digital Electronic Control Unit (DECU). Provide project engineering to support integration issues for the AGT1500 Engine, the DECU and certain vehicle components for the Abrams Family of Vehicles (FoV).

· Configuration Management – Establish and maintain a Configuration Management (CM) program IAW the latest version of SAE EIA-649 CM Standard, for change management, status accounting, verification, and audit of the DECU and AGT1500 Engine and their Technical Data Packages (TDP). TDP shall include all technical data, specifications, product engineering drawings and associated lists, models, special tools, interface and other AGT1500 Engine-related drawings, models, kits, containers, installation and removal instructions, special packaging instructions, and quality assurance provisions.

· Data Management – Use the Government’s Windchill PDMLink System to manage program data. Only unclassified data shall be created and maintained in PDMLink.

· Change Management – Deliver Engineering Change Proposals (ECP) to effect changes to components as a result of engineering efforts to replace, modify, or improve equipment or parts on the program.

· Product Data – Maintain and deliver engineering drawings, models, associated lists, program-unique specifications, and other required technical data that represent the AGT1500 Engine TDP baseline IAW latest version of MIL-STD-31000. Drawings and models produced and released under this contract may contain design, engineering, manufacturing, and quality assurance information required to enable (a) modeling and simulation, (b) development of installation, operation, maintenance and training materials, (c) logistics provisioning and cataloging.

· Safety/Hazardous Materials – Prohibited materials shall not be used in new designs. The AGT1500 Engine system shall limit prohibited materials (including alloys containing prohibited materials) present in or on any delivered systems or support equipment, required for operation and sustainment of the system, or used in final manufacture and assembly processes.

· Field Service Support – Provide Field Service Engineers (FSEs) to support, both Continental United States (CONUS) and Other than CONUS (OCONUS) by performing the following responsibilities:

· Data Collection – Collect, manage, and analyze data to support detailing each engine failure event in the field for which a contractor provided Field Service Support person was contacted and report data and findings to the United States Government (USG).

· Training – Provide formal and informal training on the AGT1500 Engine and DECU to crew and organizational level activities at Total InteGrated Engine Revitalization (TIGER) Field Repair sites and Temporary Duty (TDY) sites. All training material for Foreign Military Sales (FMS) will be given to a USG representative to distribute and provide to authorized FMS trainees.

· Troubleshooting – Evaluate and diagnose all reported engine failures and provide assistance and troubleshoot IAW US Army Technical Manual’s (TM) series TM9-2350-388-23 dated February 2009, TM9-2350-264-23 dated July 2011, TM-9-2350-412-13&P dated December 2019, or USMC TM 08953A-20/2 dated July 2011 or most current revision(s) while Government personnel perform field level maintenance.

· Perform Repairs – Perform depot level repairs to AGT1500 Engines at the TIGER Field Repair Site or TDY sites.

· Support Joint Systems Manufacturing Center-Lima (JSMC-L) –

· Provide full time continuous Field Service Support at the JSMC-L facility and backup coverage if the full time Field Service Support will be away from the assigned Field Repair Site for one week or more with no lapse in coverage.

· Troubleshoot and perform depot level repairs in the TIGER Field Repair Site at JSMC-L. Troubleshoot, diagnose, and repair AGT1500 Engines in the Abrams FoV. If the problem cannot be isolated with the power-pack installed, or the problem has been identified but cannot be repaired while in the installed condition, coordinate with JSMC-L to further troubleshoot and/or repair the engine. Re-inspect and initiate procedures to correct the reported problem. Verify that the deficiency has been repaired via the ground hop prior to re-installation of the power-pack by JSMC-L personnel.

· Production Support

· Overhaul and condition-based overhaul support at ANAD – Provide overhaul production support for engine component repairs, the AGT1500 Engine overhaul line, and FMS requirements at ANAD. Provide technical and quality assistance support to improve ANAD AGT1500 Engine overhaul processes (including utilization of Six Sigma techniques and Lean processes).

· Material Management and Inventory Accountability – Provide an automated inventory management system for recording and reporting on material management and inventory in a tabular and machine-readable format, receive and store hardware deliveries from the AGT1500 contract, establish and document an efficient, trackable, automated process for ANAD to request parts from the warehouse, and provide parts to the AGT1500 Engine production lines at ANAD.

· Supply Chain Management – Perform integrated supply chain management for all engine components to include risk/management of supplier base, accurate forecasting of AGT1500 Engine parts requirements, and receipt and issue of assets to required delivery schedule. Contractor will be able to use Total Asset Visibility-Contractor (TAV-C) and Integrated Business Planning (IBP) and become TAV-C and IBP compliant.

· Data Analysis and Reporting – Perform integrated data collection, data management, and data analysis to include identification of components and maintenance processes that drive field maintainability, durability, and reliability and provide tools for monitoring the engine and engine components’ life.

· Obsolescence Management – Ensure that obsolescence is managed as an integral part of design, development, production, and in-service support in order to minimize its cost and impact throughout the product life cycle. Hardware shall be considered at risk of obsolescence when it has been identified to be affected by future obsolescence and obsolete when the item can no longer be procured from the original component manufacturer as identified in the engine system. Monitor vendor attrition and obsolescence issues in order to meet the contract performance requirements.

· Electronic maintenance work instructions – Provide ANAD with electronic maintenance work instructions to overhaul the AGT1500 Engine to specifications using the tailored electronic work package solutions for repair and overhaul of four modules and external components in accordance with electronic work package solutions and meeting AGT1500 Engine Acceptance Test Procedure 21-15494 Revision E dated 09 January 2023 (or latest revision).

· System Technical Support (STS) – Provide STS for the Abrams FoV. Furnish the supplies and services necessary to accomplish the engineering and related technical support for the AGT1500 Engine.

· Design and conduct proof of concept testing, design validation testing, and qualification testing of component improvement projects and life cycle cost component improvements and recommend ECPs for current and future production versions of components.

· Prepare calculations, layouts, drawings, sketches, schematics, charts and other visual depictions, and purchase descriptions for the overall AGT1500 and Abrams objectives. Support remote or on-site technical analysis of engine, DECU, troubleshooting, testing, or disassembling Government engine assets for the purpose of uncovering root cause of engine or vehicle integration issues identified at the test site; refurbishing or upgrading Government engine assets to include recently approved engineering changes.

Requested Information According to their ability to meet all or some of the program requirements identified above, companies are encouraged to respond in total, or in part, to the information requested in the RFI Attachments.

This RFI includes the Sources Sought Notice - AGT 1500 Engine Program and the AGT 1500 Engine Program Parts List. The two attachments should be completed and submitted to ACC-DTA and shall be considered RFI Deliverables.

1. General Info and Services Questionnaire Each respondent is asked to complete and submit this questionnaire as an RFI Deliverable. All companies are expected to provide answers to general questions about their company asked in Sections A through C. For companies with the capability and interest in performing the Service Requirements, ACC-DTA requests that they also provide answers to the questions in Section D Services - Technical Capability. For companies with the capability and interest in Hardware Procurement, ACC-DTA requests that they also provide answers to the questions in Section E Hardware - Questions for All Suppliers.

2. AGT 1500 Engine Program Parts List A major goal of this RFI is to identify qualified suppliers to provide responses for capability of producing AGT 1500 engine parts. Please refer to the attached RFI AGT 1500 Engine Program Parts List for a full list of the representative parts of interest. Suppliers are encouraged to respond yes or no to each part listed to demonstrate if they can meet all or some of the hardware requirements identified.

Drawing Request for Hardware Parts:

Drawings for the parts included in the AGT 1500 Engine Program Parts List are available to interested parties for the purpose of submitting a complete and accurate response to this Sources Sought Notice. For an interested party to receive this information, it must have an approved and current DD 2345 Military Critical Technical Data Agreement. The United States - Canada Joint Certification Program Office is the approver of these forms. For more information, please visit their website at:

https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/.

The Government will only provide drawings to the custodian listed on the DD2345 form. All drawing requests must be received within 10 calendar days of the posting of the RFI. If your company would like to receive the For Official Use Only (FOUO) information, please send your email request to Taylor Mayo at taylor.m.mayo3.civ@army.mil or Christine Marr at christine.m.marr.civ@army.mil.

Your request should contain the following:

• Your Company's name, CAGE code and address

• Your Name, Title, Office phone number and email address

• Copy of the approved DD2345 The Government will respond to requests within five (5) business days.

Questions All questions relating to this RFI shall be submitted in writing only via email to Army Contracting Command point of contacts (POCs) Taylor Mayo at taylor.m.mayo3.civ@army.mil or Christine Marr at christine.m.marr.civ@army.mil. The subject line on the email submissions for questions or requests for clarifications should read: RFI: Abrams AGT1500 Hardware, Questions/Clarifications. Absolutely no telephone calls will be accepted in response to this RFI. Questions or requests for clarification shall NOT contain proprietary or classified information. In order to facilitate a timely response, all questions or requests for clarification should be received by 4:00 pm EST within 7 business days of posting of this RFI. Responses to the questions received will be answered and posted for all interested parties to see via an amendment to the RFI on the SAM website. The Government reserves the right to not address questions or requests for clarification should it not be pertinent to the RFI.

Instructions for Submitting RFI Deliverables

1. You may respond in total, or in part, to this RFI. You are encouraged to respond if you can meet all or some of the program requirements identified. However, all responses must be received no later than 4:00 PM EST 23 January 2026.

2. All RFI Deliverables shall be submitted in the form specified below.

a. For the General Info and the Services Questionnaire, submit a Microsoft (MS) Word or PDF that contains responses to the questions. No other forms of responses will be accepted.

b. For the AGT 1500 Engine Program Parts List, submit a MS Excel workbook or PDF. No other forms of responses will be accepted.

3. Documents shall be submitted electronically via the Department of Defense (DoD) Safe Access and File Exchange (SAFE) website (https://safe.apps.mil). To be able to utilize the DoD SAFE website, request a Drop-off code via email to Taylor Mayo at taylor.m.mayo3.civ@army.mil or Christine Marr at christine.m.marr.civ@army.mil. After receiving the Drop-off code via email, use the following distribution email addresses as prompted by the site: taylor.m.mayo3.civ@army.mil or christine.m.marr.civ@army.mil. The subject line for the SAFE submission should read: AGT1500 Engine Program – (YOUR COMPANY NAME). No hard copy or fax responses will be accepted. If a late submittal is received, acceptance of such will be at the discretion of USG.

Confidential Information & Labeling Relevant sales media and product manuals may be included as attachments with your submission. Please clearly mark all proprietary information. The front page of your response package should state "PROPRIETARY INFORMATION CONTAINED WITHIN" (all caps), if applicable. Also, please provide a release statement indicating that the proprietary information may be distributed to Army personnel involved with this RFI.

Proprietary information shall be clearly marked. Classified documents shall not be included in your response. Responses to this RFI will not be returned. The Government is under no obligation to provide feedback to respondents with respect to any information submitted under this RFI. There is no guarantee that any submission in response to this RFI will result in a Government program. The Government may or may not use any responses to this RFI as a basis for a subsequent project. The information submitted in response to this RFI may be used to help the Government further define its requirements. If the Government develops a program that addresses any submitted or similar topic, the resulting procurement will address technology and business specific requirements as defined by the Government to achieve the required objectives. Any projects developed from the RFI responses may be the subject of a subsequent acquisition; any such subsequent acquisition will be publicized accordingly. Respondents to this RFI will have no competitive advantage in receiving any awards related to the submitted topic area. In order to protect the integrity of any possible future acquisition, no additional information other than the information contained in this RFI will be provided.

The Government appreciates the time and effort taken to respond to this RFI. The Government acknowledges its obligations under 18 U.S.C. §1905 to protect information qualifying as “confidential” under this statute. [To avoid possible confusion with the meaning of the term “confidential” in the context of Classified Information,” we will use the term “PROPRIETARY.”] Pursuant to this statute, the Government is willing to accept any PROPRIETARY (e.g., trade secret) restrictions placed on qualifying data forwarded in response to the RFI questions and to protect it from unauthorized disclosure subject to the following:

1. Clearly and conspicuously mark qualifying data with the restrictive legend (all caps) “PROPRIETARY” with any explanatory text, so that the Government is clearly notified of what data needs to be appropriately protected.

2. In marking such data, please take care to mark only those portions of the data or materials that are truly proprietary (excessive breadth in marking inappropriate data as “PROPRIETARY” may diminish or eliminate the usefulness of your response - see item 6 below). Use circling, underscoring, highlighting, or any other appropriate means to indicate those portions of a single page which are to be protected.

3. The Government is not obligated to protect unmarked data. Additionally, marked data that is already in the public domain or in the possession of the Government or third parties, or is afterward placed into the public domain by the owner or another party through no fault of the Government will not be protected once in the public domain. Data already in the possession of the Government will be protected IAW the Government's rights in the data.

4. Proprietary data transmitted electronically, whether by physical media or not, whether by the respondent or by the Government, shall contain the “PROPRIETARY” legend, with any explanatory text, on both the cover of the transmittal e-mail and at the beginning of the file itself. Where appropriate, when only portions of an electronic file are proprietary, use the restrictive legends ‘PROPRIETARY PORTION BEGINS:” and “PROPRIETARY PORTION ENDS.”

5. In any reproductions of technical data or any portions thereof subject to asserted restrictions, the Government shall also reproduce the asserted restriction legend and any explanatory text.

6. The Government sometimes uses support contractors in evaluating responses. Consequently, responses that contain proprietary information may receive only limited or no consideration since the Respondent’s marking of data as “PROPRIETARY” will preclude disclosure of same outside the Government and therefore will preclude disclosure to these support contractors assisting the evaluation effort. The Government will use its best efforts to evaluate those responses that contain proprietary information without using support contractors consistent with the resources available.

QUESTIONNAIRE

a. Administrative Information

1. Please provide a company description, summarizing the company’s history and pertinent industry experience. (company description, location of facilities, etc.).

2. What is the mailing address and website of the company responding to the survey?

3. What is the CAGE Code for the company responding to this survey?

4. How many employees are in your company?

5. What is your company’s annual revenue?

6. Is your company currently registered in the System for Award Management (SAM), the Procurement Integrated Enterprise Environment (PIEE), and the Wide Area Workflow (WAWF)?

7. List any applicable NAICS codes your company believes apply. List your company’s size status for each of the NAICS code your company provides. (Please visit https://www.sba.gov/document/support-table-size-standards for more information, if needed.)

8. Does your company currently have an active SECRET facility clearance? If no, is your company currently in the process of obtaining one?

9. Has your company’s Cost Accounting System been approved by the Defense Contract Audit Agency (DCAA) for accumulating and billing costs under USG contracts? If yes, when was it last approved?

10. Has your company’s Purchasing System been approved by the Defense Contract Management Agency (DCMA)? If yes, when was it last approved?

b. Information pertaining to the questionnaire respondent Note: The respondent should be an individual who is duly authorized to manage any/all technical issues and/or questions and be an individual who is authorized to manage any/all contractual issues and/or questions.

1. What is the name of the survey respondent?

2. What is the position title of the survey respondent?

3. What telephone number(s) can the respondent be reached?

4. What email address can be used to contact the respondent, if necessary? (You may include up to two cc email addresses within your company, if helpful)

5. Is the respondent duly authorized to manage both technical and contractual issues and/or concerns?

c. Contract Design and Structure

1. Will your company participate in the AGT 1500 scope described herein as a prime or subcontractor? If YES, A. Identify any issues, questions, concerns, or feedback you foresee in the outlined procurement strategy?

B. Is there an acquisition strategy that would be most flexible to help industry?

C. Is there an acquisition strategy that would make this more cost effective?

D. Is there a reason your company would not want to propose or participate in the AGT 1500 effort as a prime or subcontractor?

2. Describe your company’s prior relevant experience within the last 10 years with contracts of similar scope and magnitude.

3. Do you have any questions or concerns with the identified scope or strategy for the RFP?

4. Is there any information we can provide to Industry in future requests for information (RFI) to help articulate this requirement?

5. Would attending a virtual or in-person Industry Day mitigate those concerns?

6. Would an open question and answer session before or after a virtual or in-person Industry Day help clarify your company’s interest in participating in this contract?

7. Do you have any other pertinent information that you’d like to add that might otherwise be useful for the USG to meet the purposes of this survey?

8. Describe your experience with performance-based logistics. Would your company have a higher desire to obtain a performance-based logistics contract, lower desire, or neutral desire compared to a traditional transactional contract?

9. Describe your experience with incentive fee-based contracting. With incentive fee based contracting your company has the potential to obtain a higher fee/profit than a fixed fee contract but also runs a higher risk of obtaining a lower fee. Would your company have a higher desire to obtain an incentive fee-based contract, lower desire, or neutral desire compared to a fixed fee contract?

d. Services - Technical Capability

1. Yes/No: Has your company been responsible for the activities stated in the Sources Sought/RFI on a current or prior contract?

For the purposes of this survey questionnaire, “contract” shall be defined as:

A. a single USG or commercial contract; or, B. a single delivery order placed under a Single Award or Multiple Award IDIQ delivery order contract (FAR 16.501-1); or, C. a single delivery order placed under a Single Award or Multiple Award Blanket Purchase Agreement (BPA) (FAR 8.405-3 or FAR 13.303); or

D. a single order placed under a Basic Ordering Agreement (BOA) (FAR 16.703).

2. Contract Number; where prior relevant experience is under a broader IDIQ, BPA, or contract, the respondent shall not just cite the broader IDIQ, BPA, or contract. Rather, the respondent shall include the specific individual delivery order(s), or work directive(s) which it considers to be reflective of relevant prior experience:

A. Contract type.

B. Briefly describe (< 4 sentences) the primary purpose of the contract.

3. Briefly describe your knowledge of ground combat vehicle engines, to include turbine engines or combustion-based engines, and how they interact with various ground combat vehicles.

4. Briefly describe your knowledge of the AGT 1500 engine and how it interacts with the Abrams vehicle.

5. What is your experience with ground combat vehicle engines, to include turbine engines or combustion-based engines repairs?

6. What is your experience with AGT1500 engine repairs?

7. Are you qualified to manufacture or repair ground combat vehicle engines, to include turbine engines or combustion-based engines? If so, by whom are you qualified?

8. Briefly describe your capability to perform software updates and configuration management on ground combat vehicle engines, to include turbine engines or combustion-based engines to include parts obsolescence and nuclear hardness analysis management.

9. Describe your knowledge of the Digital Electronic Control Unit (DECU) associated with the AGT1500 engine, your capability to perform software updates and configuration management on the DECU to include parts obsolescence and nuclear hardness analysis management.

10. Describe your capabilities and capacity for performing each of the following: facilities, transportation, manufacturing, and inventory and supply chain management.

11. Can you obtain rights to Original Equipment Manufacturer (OEM) proprietary engine data to allow for performance of configuration management and material production?

12. How much phase-in time would your company require to perform the AGT1500 demand planning and sustainment services contract?

13. What quality control measures do you currently have in place (ISO 9000, 9001, AS9100, NADCAP [National Aerospace and Defense Contractors Accreditation Program])?

14. Describe your experience with Government Source Inspection, Critical Safety Items, and Occupational Safety and Health Administration (OSHA) standards.

15. Describe your experience in partnering with Government repair depots.

16. What would your company suggest as being needed to perform reset vs. conditional based overhaul vs. performance based logistics?

17. Would your company be interested in being provided, on a temporary basis, an engine by the USG to utilize as part of its proposal development or business decision making regarding this potential action?

18. What is your experience with Logistics Modernization Program (LMP) and interfacing with government systems for inventory accountability of government owned property?

19. DoD supply chain demands can be unpredictable and surge in short notice due to contingencies and other factors. How does your company plan to handle unexpected short notice surges in demand for critical parts or services?

20. The Army utilizes specific metrics to measure supply chain performance. What metrics does your company use to measure supply chain performance and which metrics would you find useful to add into a government contract?

e. Hardware - Questions for All Suppliers

1. Describe your company's organization to include major products/services, primary customer base, number of employees, annual revenue history, office location, Cage Code(s), statement regarding current Small Business Administration (SBA) business size and socio-economic classification under (i.e., small, Small-Disadvantaged, Service-Disabled, Veteran-Owned, HUBZone, etc.), statement whether your interest in this effort is as a prime Offeror or to express interest regarding subcontracting possibilities, and contact information (telephone and email) for points of contact of those able to discuss the material submitted.

2. What is your level of technical familiarity with turbine engines?

3. What is your level of technical familiarity with turboshaft engines and military engines in ground-based platforms?

4. What other government projects has your company worked on recently?

5. What experience or labor learning curves have you historically observed on the parts you are interested in producing or supplying? Please provide detail on how this varies based on part types you are interested in supplying.

6. What investments, if any, are you currently making as a company to improve the efficiency of production processes?

7. Do you anticipate any synergistic efficiencies or scale between providing the parts described in this document and other parts you are currently producing or supplying? How could you take learnings from other aspects of your business and apply them here?

8. Are you planning on asserting any IP rights or using any proprietary technology, if awarded the contract? If so, please enumerate.

9. Describe your company's processes for staging, quality inspections and storage of parts.

10. Describe your company's quality and location inspection process.

11. How does your company assess supplier risk throughout the supply chain?

12. Describe if your company can provide all AGT 1500 engine parts or the parts you don't have the capability to provide.