TIBI SSN 05062025.pdf

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Template updated February 2025

SOURCES SOUGHT NOTICE

Tracking Number: 622571863

The Defense Information Systems Agency (DISA) is seeking sources for Telecom Services Enterprise Acquisition Services (TSEAS) Inventory and Billing Information Application (TIBI) Recompete.

CONTRACTING OFFICE ADDRESS:

Defense Information Systems Agency (DISA) 6914 Cooper Ave.

Ft. Meade, MD 20775-7901

INTRODUCTION:

This is a SOURCES SOUGHT NOTICE to determine the availability and technical capability of small businesses (including the following subsets: Small Disadvantaged Businesses, certified 8(a), Service-Disabled Veteran-Owned Small Businesses, HUBZone Small Businesses and Woman-Owned Small Businesses) to provide the required products and/or services.

The DISA Services Directorate (SD) Business Systems Program Management Office (PMO) is seeking information for potential sources for full life-cycle application management of a business application in support of Defense Information Systems Agency (DISA) internal and external stakeholders.

SD has a requirement to provide full life-cycle application management of the Telecommunication Services Enterprise Acquisition Services (TSEAS) Inventory and Billing (TIBI) application.

The anticipated Period of Performance is 28 Jan 2026 - 26 Feb 2031.

The anticipated Place of Performance is: Work will be performed at either the Defense Information Technology Contracting Office 2300 East Dr Scott AFB, IL 62225-5406, the Government’s site (DISA/RM, 2300 East Drive, building 3600, Scott AFB, IL 62225), the contractors office (TBD) or an approved residence of a contractor performing work for DISA.

Each contractor for the TIBI contract will be required to take DISA required telework training, maintain a workspace that is clean and dedicated to DISA work, use only Government Furnished Equipment (GFE), and must be approved by the Contracting Officer and/or the Contracting Officer Representative.

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DISCLAIMER:

THIS SOURCES SOUGHT NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS

IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION

AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.

RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS NOTICE. NO

FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

NOTICE. ANY INFORMATION SUBMITTED BY RESPONDENTS IS STRICTLY

VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND:

The Defense Information Systems Agency (DISA) requires Command, Control, Communications and Computer Systems (C4S) support services to facilitate the successful development and maintenance of application programs supporting the Telecommunications Services Enterprise Acquisition Services (TSEAS) dynamic C4S requirements for the ongoing maintenance of the TIBI application.

The TIBI application is an automated, integrated billing information application used to support the TSEAS programs, managers and customers. The primary objectives of the application enable DISA to issue accurate and timely billing statements and to provide customers and managers with increased visibility of telecom services order data and associated metrics. Additionally, completed TIBI development and deployment of the J6-Pentagon telecom financial accounting and management support requirements. The TIBI application has accomplished these objectives by automating transactions data to and from legacy contracting and billing applications and presenting data to customers in a more user-friendly fashion that can be accessed from the World Wide Web via system interfaces, and proper authentication. The interfacing applications systems include the following:

DISA Marketplace (DMP), an order entry system, Integrated Defense Enterprise Acquisition System (IDEAS), a contracting system

The Financial Accounting Management Information System (FAMIS), a telecom and non-telecom financial system, based on the Oracle Enterprise Resource Planning (ERP) software

Telecom Certification Office Support System (TCOSS), a system for tracking long-haul communications, circuit provisioning, procurement, and funding

DISA Storefront (DSF), an order entry system

Contractual Online Procurement System (COPS), a system for issuing and maintaining telecommunication contracts, Financial Accounting and Budgeting System (FABS), a system for maintaining financials of telecom systems

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Contract Support System (CSS), a contracts maintenance system

The TIBI application web views make inventory and billing data available using a web browser.

It presents data extracted from DMP, IDEAS, FAMIS, COPS, FABS, and TCOSS using web service calls, database direct connection, or batch processes run on a mainframe system. TIBI uses Microsoft Visual Basic.net and an Oracle database. Data presented includes an inventory of telecommunication and non-telecom services, delinquent charges, costs incurred fiscal year to date, vendor invoices, billing data for customer, and several reports used by accounting and contracting personnel. TIBI supports both Defense Working Capital Fund (DWCF) and General Funds (GF) transactions data.

The TIBI contract will provide a full lifecycle range of internal business application support.

This support shall include developing, testing, deploying, operating, maintaining, and securing the application. Future new requirements will be implemented, including enhancements to upgrade the system. TIBI runs on Government provided hardware and software. Future contracts may require support to change the hosting environment or use of alternate COTS or GOTS software packages. The Contractor will provide technical support for application development, migration, integration, and sustainment, as well as security of the system using the Risk Management Framework (RMF).

Current contract/order:

Contract Number: 47QTCA20D005Y / HC104721F0011 Contract Vehicle: GSA IT-70 Incumbent and their size: Data Tech Group, Woman-Owned Small Business

Period of performance: 28 February 2021 -27 February 2026 One six-month extension, if exercised per FAR 52.217-8 dates: from 28 Feb 2026 – 27 August 2026

REQUIRED CAPABILITIES:

Capability 1:

TIBI application is an automated, integrated billing information application used to support the TSEAS programs, managers and customers. The primary objectives of the application are to enable DISA to issue accurate and timely billing statements and to provide customers and managers with increased visibility of order and billing data and associated metrics. The system is capable of performing programmatic logic to generate various different reports to support accounting and contracting organization needs. The system addresses billing for both Defense Working Capital Funds (DWCF), and Appropriated Funds, specifically DISA General Funds Operations and Maintenance (O&M).

Describe and provide examples of your company’s experience handling and maintaining financial processes and functions in a telecommunication services buyer/seller, DoD environment.

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Capability 2:

A new requirement, in support of the DISA Marketplace (DMP) Modernization effort, has been identified that requires billing information to be displayed directly to a user within the DMP.

This integration needs to be flexible with the ability to offer multiple data access capabilities and must be able to quickly react to new or changing DMP requirements. TIBI is one of many financial applications included in the modernization effort.

Describe one or more example of your company’s experience in modernizing a financial application that included integrating an application with all three of the following:

ServiceNow, a Federal Enterprise Resource Planning (ERP), and a Federal contracting application.

Capability 3:

TIBI is based on Microsoft Visual Basic.net. It receives most of its data from order entry, Federal ERP and Federal contracting systems. The Government seeks to deploy Business Intelligence (BI) to perform queries and analysis of data from internal and external data sources as well as the deployment of a Data Warehouse- a central repository that would consolidate data from various DISA business systems, to enable trend analysis, make informed decisions, and gain insights to business processes and operations.

Describe your company’s demonstrated ability to maintain, evolve, and modernize a Government Off-the-Shelf (GOTS) financial feeder system as part of defense business system (DBS), as prescribed in defined in 10 U.S.C §2222(i)(1)(A) and the DoD FMR 7000.14-R Section 2.2.

Detail the software, development environment, APIs, middleware software, and licensing requirements your company would use to enhance the TIBI application with BI and a Data Warehouse.

Include data protection, technologies, and software compliance aspects. That is, whether the described software is on the approved government software lists or has it received ATO using the RMF.

Address whether the identified technology and software solutions have been proven in past for use in a government on-premise, as well as a Federal Government Cloud environment.

Capability 4:

TIBI recently implemented an enhancement for a new User Management feature and new Appropriated Funds Reporting to provide details on Invoices, Charges, and Inventory for telecommunication services, allowing users to access data for their approved list of Billing Account Codes.

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Describe and provide an example of your company’s experience with a financial application ingest of vendor telecommunication services data with output in the form of funds reporting, including invoices, charges, and inventory.

Capability 5:

TIBI application requires that all users are authenticated, using the DoD’s Enterprise Identity, Credential, and Access Management (E-ICAM) system and have an active user account with approved roles.

Describe an example of your company’s experience with the implementation, sustainment and management of an application using ICAM (to include Identity Provider (IdP), Automated Account Provisioning (AAP) and Master User Record (MUR)).

Capability 6:

The TIBI application must apply the Risk Management Framework (RMF) security controls, as prescribed in the National Institute of Standards and Technology (NIST) Special Publications (e.g. NIST SP 800-37, NIST SP 800-53, SP 800-60) documents. TIBI needs to have an Authority to Operate (ATO) letter from the DISA’s Authorizing Official (AO) who approves whether a system may connect to the Department of Defense Information Network (DoDIN). This introduces continuous monitoring, scanning and remediation requirements, upon whomever manages the application.

Provide details of your experience, implementing, supporting, or auditing Risk Management Framework (RMF) for financial systems, using the mentioned NIST documents.

Provide details of past work you have done to obtain the ATO certification(s) using the RMF process.

Provide examples of tools (scanning tools, STIGs, eMASS controls (including experience with Revision 4 to Revision 5 controls migration), ESPS, etc.) you used in support of attaining or maintaining the DISA’s ATO, specifically for financial system(s).

Include company qualifications, and team expertise for the above references.

SPECIAL REQUIREMENTS:

All personnel performing work on the contract must be U.S. citizens.

Must have Top Secret Facility Clearance. Please provide your current Facility Clearance level.

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SOURCES SOUGHT:

The North American Industry Classification System Code (NAICS) for this requirement is 541512 (https://www.census.gov/naics/), with the corresponding size standard of $34 million (https://www.sba.gov/document/support--table-size-standards).

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications.

Responses must demonstrate the company’s ability to perform in accordance with FAR clause 52.219-14, Limitations on Subcontracting.

To assist DISA in determining the level of participation by small business in any subsequent procurement that may result from this Sources Sought Notice, provide information regarding any plans to use joint ventures (JVs) or partnering. Please outline the company's areas of expertise and those of any proposed JV/partner who combined can meet the specific requirements contained in this notice.

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative and their business title;

3) Small Business Socio-economic status (if small);

4) CAGE Code;

5) Prime contract vehicles; to include ENCORE III, SETI, NIH CIO-SP4, NASA SEWP V, General Service Administration (GSA): OASIS, ALLIANT II, VETS II, STARS III, MAS (including applicable SIN(s), groups or pools), or any other Government Agency contract vehicle that allows for decentralized ordering. (This information is for market research only and businesses with a valid cage that lack prime contract vehicles are still encouraged to respond to this notice.)

Businesses who wish to respond must send a response via email NLT 4:00 PM Eastern Daylight Time (EDT) on May 20, 2025 to William Selsor, william.k.selsor.civ@mail.mil and Quinton Smith quinton.a.smith.civ@mail.mil. Interested businesses should submit a brief capabilities statement package addressing the specific questions above (no more than five pages) demonstrating the ability to perform the services listed under Required Capabilities & Special Requirements.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. All submissions become Government property and will not be returned. All government and contractor personnel reviewing submitted responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as pursuant to 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

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For information on DISA’s requirements, you can find current information on our home page:

www.disa.mil – that includes current forecast and the current acquisition strategies. If there is no information regarding the requirement you may be inquiring about, then there is no additional publicly available information. Please continue to review www.disa.mil.