TIB-2021-P-0005 JA_SAM.pdf

CUI//SP-PROCURE//DL ONLY

1a. Justification for Other Than Full and Open Competition

A.14 v2.00 2020.02.05

I. AGENCY & CONTRACTING DIVISION

Federal Retirement Thrift Investment Board OCFO Contracting Division 77 K Street N.E., Suite 1000 Washington, D.C. 20002

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

FRTIB is requesting to sole source to Verizon Business - Verizon Landline Telephony Service under contract number TIB-2019-F-0026.

Verizon Business is the service provider for the Federal Retirement Thrift Investment Board (FRTIB) local dial tone voice services providing in and out bound voice communication at is two primary data centers (Vienna, VA and Pittsburgh, PA) and addition to its headquarters and affiliated contact centers at Fair Oaks, VA, Clintwood, VA, and Frostburg, MD locations allowing site access to direct dial access voice direct dial access and analog modem communications access to and from these sites. These sites facilitate the functions of the account processing and call handling capabilities for the Thiftline and Thrift FAX systems allowing Thrift Saving Plan participants account information access from the TSP system administrator. The Mission of FRTIB is to provide retirement plan customer service to the Participants and Beneficiaries (P& B’s) of the TSP. The call handling capabilities of the TSP is geographically spread across these sites. The Verizon Business voice and Telecommunications and Infrastructure Services provided as a local tariffed and regulated communications service at each of these locations.

III. DESCRIPTION OF THE PRODUCTS/SERVICES REQUIRED TO MEET THE AGENCY’S

NEEDS

The FRTIB seeks to procure local Tariffed voice and Telecommunications and Infrastructure Services from Verizon Business, which is the use of local voice service from Verizon Business for (P& B’s providing dial tone connectivity between two primary data centers (Vienna, VA and Pittsburgh, PA) and addition to its headquarters and affiliated contact centers at Fair Oaks, VA, Clintwood, VA, and Frostburg, MD locations FRTIB sites.

The period of performance requested is 6 months.

Description of Supplies and Services

Period of Performance Estimated Price

Optical transport service Surcharges, Fees, Overage and Taxes

October 1, 2020 through March 31, $33,466.02

IV. AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION

a. Only one responsible source (e.g. – vendor):

Only one responsible source and no other products or services will satisfy

FRTIB requirements. Provide an explanation based on the below instructions:

The current contract expires on September 30, 2020. We expected to have the new EIS in place by March 2020. The completion of the solicitation was delayed due to changes in the requirement. We are currently on track to award by November 2020. However, the transition of the current services provided by Verizon Business under this contract are expected to take at least six months and may take longer depending on outside factors. We request a sole source procurement to Verizon Business for Verizon Landline Telephony Service as it is not fesible to recompete, award and possibly move service and then to move services again to another contract in November 2020.

b. Proprietary Software and/or related services:

Proprietary software and/or related services. (Same authority as above).

Limited explanations are needed for these types of products and/or services.

Provide a brief explanation based on the below instructions:

Click here to enter text.

c. Unusual and compelling urgency:

Unusual and compelling urgency (delay in award of a contract would result in serious injury, financial or other, to the FRTIB; not to be used for failure to plan).

Provide an explanation based on the below instructions:

V. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AS MANY POTENTIAL OFFERORS AS DEEMED PRACTICABLE

None

VI. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE AGENCY WILL BE FAIR AND REASONABLE

The resulting task order price is deemed to be fair and reasonable in accordance with FAR

15.4 compared to previous task order TIB-2019-F-0029.

VII. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS, OR A

STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT CONDUCTED

This requirement is in the process of being recompete via GSA EIS.

VIII. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION

N/A

IX. LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE PROCUREMENT

N/A

X. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE MAKING SUBSEQUENT

PROCUREMENTS FOR THE REQUIRED PRODUCTS AND SERVICES

The agency seeks to extend the current contract for 6 months with four six month options, while a competive effort to procure new services are being put in place. Unfornuately, a new award cannot be made by the conclusion of the current contract and an extension beyond 6 months is not permissible under the FAR clause. The only available option was to issue a six month, with four six month options while a new contract is procured. This will also allow for the transition of current services.