Thunderbolt_Agreement_2021.pdf

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LUKE AIR FORCE BASE

BASE NEWSPAPER PUBLISHING

CIVILIAN ENTERPRISE AGREEMENT

For and in consideration of the mutual promises of, and mutual benefits derived by, the parties hereto, this contract is made and entered into by and between the contracting officer, Luke AFB, Arizona, and _________ (publisher’s name and address) here in after referred to as the publisher.

I. NEWSPAPER CONTENT

A. This contract provides for the publisher to produce a monthly newspaper to be known as the Thunderbolt, a civilian enterprise newspaper published to provide news and command information to personnel of Luke AFB. This publication is subject to the requirements of DoD Instruction 5120.4, AFI 35-101, and the regulations and instructions incorporated therein by references, and to the conditions and agreements as contained herein.

B. The publisher agrees to use the name Thunderbolt, which is owned by the Government, and no other name, on the newspaper during the life of the contract, unless directed otherwise by the commander. The publisher further agrees not to contest ownership by the Government of the foregoing name or to make any use directly or indirectly of that name or a name confusingly similar to that name on any publication it may independently produce.

C. Each monthly issue of the Thunderbolt shall consist of no fewer than 20 pages and no more than 60 pages.

D. The masthead of each issue shall carry the following disclaimer in type not smaller than six point:

(1) "Published by (publisher name), a private firm in no way connected with the U.S.

Air Force, under exclusive written contract with the Thunderbolt. This civilian enterprise newspaper is an authorized publication for members of the U.S.

military services. Contents of the Thunderbolt are not necessarily the official views of, or endorsed by, the U.S. Government, DoD, or the Department of the Air Force."

(2) "The appearance of advertising in this publication, including inserts or supplements, does not constitute endorsement by DoD, the Department of the Air Force, or (publisher name) (civilian publisher) of the products or services advertised."

(3) "Everything advertised in this publication shall be made available for purchase, use or patronage without regard to race, color, religion, sex, national origin, age, Attachement 1 pg 2 of 7 marital status, physical handicap, political affiliation or any other non-merit factor of the purchaser, user or patron."

(4) Advertisements encouraging excessive or underage alcohol consumption, adult entertainment venues (E.g. strip clubs) or sale of products illegal for use by service members under the Uniformed Code of Military Justice (E.g. synthetic marijuana known as ‘Spice’) are forbidden.

(5) "Editorial content is edited, prepared, and provided by the Public Affairs office, Luke AFB, Ariz. All photographs are Air Force photographs unless otherwise indicated."

E. The masthead may contain the names and editorial titles of military and civilian members assigned the duty of preparing the newspaper’s content. If used, the names and titles shall be listed in a section of the masthead entitled "Editorial Staff."

F. Editorial content shall be based on news releases, features, editorials, and reports prepared by DoD and Air Force newsgathering agencies and the Thunderbolt staff. All other editorial material must be approved by the Thunderbolt editor.

G. A 4-page supplement highlighting Services facilities and activities will be published monthly. The supplement will not contain advertising and will be distributed as an insert to the Thunderbolt. All editorial material and photographs for the supplement will be furnished by the Thunderbolt. The front page of the supplement will contain four-color process photographs.

II. Public Affairs Requirements.

A. Due to rapidly changing technology and the avenues in which users access news, imagery, videos and the man-power needed to increase our digital footprint to accommodate these requirements, the 56th Fighter Wing Public Affairs office has received permission to stop directly supporting the Thunderbolt Newspaper effective 29 April 2016.

B. After 29 April 2016 Aerotech staff is more than welcome to pull content published on our website at www.luke.af.mil for use in any future editions of the paper, we only ask that we receive a PDF version to include on our website.

i. Luke’s PA Office has previously approved all articles.

ii. Luke’s PA Office has previously approved photos.

C. (Publisher name) (Base Paper) maintains the Luke Base Paper portion located on

Website.

http://www.luke.af.mil/

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III. Publisher Requirements.

The publisher shall:

A. Comply with provisions of DoD Instruction 5120.4, AFI 35-101, and the provisions and requirements as contained herein. A copy of AFI 35-101 may be obtained through the base contracting office.

B. Furnish the editor with the advertising horizons by 9 a.m., the third business day prior to publication.

C. Publish one expanded issue of the Thunderbolt for the bi-annual (open house or air show) with an expanded print run of between 40,000 and 100,000 copies of the expanded issue upon agreement between the publisher and PAO.

D. Be responsible for the makeup of each page, subject to the PAO’s supervision.

E. Solicit all advertising.

F. Publish the Thunderbolt on a commercial, offset press. The Thunderbolt shall be printed on (weight and type of paper, i.e. 32-35 lb. Hibrite) paper with a brightness factor not less than 72.

G. Provide that the Thunderbolt be produced each month as a (tabloid) newspaper to contain no fewer than 20 pages per issue and no more than 60 pages.

H. Provide at his expense up to 20 newspaper racks for display of the Thunderbolt at designated base drop points identified by the Thunderbolt office.

I. Provide for backup printing arrangements to ensure the Thunderbolt is delivered by the time as specified in Para. VI, section F.

J. Provide photographic, desktop publishing and/or reporting services to the Thunderbolt.

K. Provide for free monthly classified advertising in the Thunderbolt for all active-duty and retired military personnel and their families working, living or relocating to the Luke AFB community with the exception of ads for commercial gain. The publisher will typeset the classified ads.

L. Provide two, full-time editor and design specialist/writer/photographer available for a minimum of 40 hours per week.

M Furnish for use by editor and design specialist/writer/photographer, two enhanced computer systems with performance configuration at least equal to the Public Affairs office’s government-owned systems. The computers will include properly licensed version of Windows, and at least Microsoft Office 2008, Adobe CS5.5. Each computer will be outfitted with dual, 15-inch flat-screen monitors. The publisher will also:

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(1). Publisher will provide maintenance and upkeep of said terminals/systems.

Repairs will be performed with a maximum 24-hour response time in event of system failure. Additional maintenance will be performed as required.

(2). Upgrade at own expense the computer system and software when necessary to maintain comparable performance and software versions with the Public Affairs staff’s government owned system.

N. Provide four-process color for front page and center spread.

O. Provide, at no extra cost to the government, a bound volume containing a copy of each issue published during the year.

IV. Advertising

A. The average quarterly ratio of "run of publication" (ROP) advertising to editorial copy shall not exceed 60 percent ads to 40 percent editorial copy.

(1). No advertising shall appear on the first four pages of the first section and the first two pages of each succeeding section, unless mutually agreed to by the PAO and publisher prior to publication. In addition, the publisher shall include a minimum of two ad-free pages in the first section. The publisher shall make available an advertisement-free inside center spread. Classified advertisements will be restricted to the final pages of the paper and can be in a separate section.

(2). On pages with both editorial and advertising matter, advertising will be squared off across the upper end of the space. Publisher agree that all column spaces above or beside advertising less than two inches deep or two inches wide, shall be considered advertising spaces, counted toward the quarterly advertising ratio and filled with advertising by the publisher unless the editor agrees to fill each or some of the individual spaces with news or filler-type material.

(3). Upon mutual consent publisher agrees that PAO may move advertisements to enhance editorial layout.

B. Neither the publisher nor his or her representatives shall solicit advertisements in the name of Luke AFB or the Department of the Air Force. Active-duty military and civilian personnel are prohibited from soliciting, endorsing, or accepting payment for advertisements.

C. The publisher shall not accept for publication advertisements that are worded or phrased to give the reader the impressions the Department of the Air Force in any way endorses, guarantees or sponsors any product or service. Advertising that discriminates or implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other non-merit

Attachement 1 pg 5 of 7 factor of the purchaser, user or patron shall not be carried. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from that source until the violation is corrected.

D. The publisher shall not enter into exclusive advertising agreements with any firm, broker, or individual.

E. No civilian enterprise comic or feature supplements shall be distributed with this newspaper without the approval of the editor.

F. The publisher will not solicit advertising from establishments that Luke AFB officials have declared to be "off limits" to military personnel. The Public Affairs office will provide a list of these establishments. It will be the publisher’s responsibility to avoid advertising that is in poor taste.

G. Advertising layouts will be "squared off" horizontally. Advertisements are not to be designed "stair step."

H. No advertisements will be placed on the front page. No editorial copy will be placed on the back page. The two-page center spread will be free of advertisements upon one month’s notice from the Thunderbolt office that the center spread is needed for editorial space.

I. The publisher agrees to carry once a month, the 56th Force Support Squadron “At Ease,” a four-page section with up to 1.5 pages of advertising with color on the first page. Copy will be provided by 56th FSS.

V. Cost A. All proceeds from the sale of advertisements for the Thunderbolt belong to the publisher, who agrees to look exclusively to such advertising sales for all publishing costs and profits, if any.

B. The publisher agrees to bear all costs and expenses of publishing the Thunderbolt. It is expressly agreed that neither the United States, the commander, his or her representatives and successors, nor Luke AFB shall be liable for any expenses or obligations incurred in publishing the Thunderbolt.

C. No appropriated funds of the United States shall become due or paid to the publisher by reason of this contract.

D. The publisher shall not be required to pay money to Luke AFB, or to provide goods, services or considerations not directly related to publishing the Thunderbolt.

E. Neither the Air Force, nor its officers or employees, shall in any way be liable for damages, including those which may be suffered by the publisher or advertisers, in the event the Luke AFB commander determines that an issue of the Thunderbolt shall not be

Attachement 1 pg 6 of 7 distributed on base because of a violation of this agreement, for any reason that places the issue in whole or in part in violation of Air Force regulations or policies, or presents material deemed by the commander to detrimental to the security of Luke AFB or its personnel, or the morale and welfare of the personnel performing duties on Luke AFB, or for any other compelling reason of military necessity.

VI. Publication and Distribution A. The Thunderbolt shall be published on the last Friday of each month, except for the following week/month that include the following holidays: Memorial Day, Independence Day, Thanksgiving, Christmas and the New Year.

B. The publisher shall furnish the editor on the date of publication 15,000 copies of the Thunderbolt. The contracting officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at Luke AFB.

C. The published copies of the Thunderbolt become the property of the Department of the Air Force upon delivery at Luke AFB.

D. Government-funded newspapers may not be distributed as an insert to the Thunderbolt.

E. The publisher shall not make distribution outside the intended audience of Luke AFB.

The publisher may provide a copy of each specific issue of the Thunderbolt to an advertiser whose advertisement is carried therein. The publisher may sell newspaper subscriptions delivered via third class mail to military personnel and retirees.

F. The publisher will be responsible for distribution of the Thunderbolt to various locations on base as determined by the Thunderbolt office. Delivery of the newspaper to those locations will be completed by 9 a.m. on date of publication. A map showing delivery locations will be provided.

G. The publisher will provide the Thunderbolt office a bound volume containing a copy of each issue published during the year. The publisher is responsible for maintaining a copy of each publication for producing the bound volume.

VII. Agreement Requirements A. This agreement, unless sooner terminated as herein provided, shall run for a period up to 2 years commencing on 13 Dec 2021. This agreement may be extended by mutual agreement on either a 2-year basis for a period not to exceed a total of 6 years. The first issue of the Thunderbolt pursuant to this agreement shall be published on 28 Jan 2022 to establish the monthly print schedule.

B. This agreement may be terminated by the contracting officer prior to its expiration whenever the products and services to be provided by the publisher hereunder fail to comply with the provisions hereof, and publisher, after written notice from the

Attachement 1 pg 7 of 7 contracting officer of such failure, fails to correct same within a time not to exceed 30 days. Luke AFB shall not be obligated to renew this agreement.

C. The contracting officer may also terminate the contract at the convenience of the Government in the event the Government no longer requires this service.

D. In the event the Thunderbolt office obtains its own upgraded computer equipment, the terms of this agreement will not remain the same. At that time, a mutually determined agreement will be made and the agreement will be amended.

F. This agreement may not be altered or amended except by written amendment hereto, executed by both parties hereto.

In witness whereof the parties hereto set their hands this ____________(current date).

Contracting Officer Name & Title of Signer

Signature of Contracting Officer Signature of Person Authorized to Sign

Luke Air Force Base, Arizona ________________________ Name of Installation Publishing Company Name

56th Contracting Squadron _______________________ 14100 W Eagle Street ____________________ Luke AFB, AZ 85309 ____________________ Address Address

623-856-3446 ________________ Telephone Number Telephone Number