Thomasville Production Assessment.pdf

Appendix C:

Facility Assessment

Thomasville Municipal Auditorium Market Study Report

Overview

97Thomasville Municipal Auditorium Facility Assessment

For over 80 years, the Thomasville Municipal Auditorium (Auditorium) has been a cornerstone of the Thomasville, Georgia community, providing residents and visitors with access to performance space, community gathering, and cultural experiences. A part of the larger Municipal Building, located at 144 East Jackson Street, the Auditorium shares facility space with City Council chambers, City offices (administration, Police, and Fire), meeting rooms, and the Thomasville Visitors Center. The City of Thomasville engaged Theatre Projects in December 2024 to conduct a market study to assess the viability of future operational and physical space changes to the Auditorium.

The focus of this Existing Conditions Facility Assessment is to highlight opportunity and challenges to provide insight in the areas of:

▪ Life safety

▪ Access

▪ Audience and artist expectations (entire facility)

▪ Production equipment

▪ Seating and sightlines

▪ Operational efficiency

▪ Ticketing and guest services

While the Auditorium has aged relatively well for a historic facility, it may be important for the City as facility owners and operators to address critical updates to its physical space, equipment, and systems as the City works to determine the future of the entire facility and its role in the community.

Focused on providing an assessment that considered the complexity, cost and the historical nature of the exterior of the building, our recommendations do not include options that could be prohibitively expensive or impact the historical elements of the façade.

Considerations and exclusions

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Theatre Equipment

Modernizing the theatre equipment is crucial to make the space more attractive to touring acts and promoters. Having enough equipment that the Auditorium fulfills what the outside act requests in their contract (rider-friendly) could reduce the reliance on rental of external equipment and alleviate challenges posed by the current load-in process, which involves navigating a single elevator and a narrow access door to the stage. Having a larger inventory of in-house equipment could also be a source of revenue generation for the City (as a part of the venue rental agreements). Improvements will not only streamline operations but could also position the Audi torium as a destination for high-quality performances and events.

Modernization and Access

The City must address the question of compliance with modern building codes and ADA regulations. A key decision lies in deter mining whether to invest in bringing the building fully up to code or to rely on a "grandfathered" approach to address existing non-compliance. As a city-owned facility, the current state presents inherent risks and liabilities related to safety, lighting, and emergency egress. Additionally, the lack of ADA compliance not only poses legal risks but also limits accessibility, which undermines the Auditorium’s potential to serve all members of the community equitably. A proactive approach to these issues could reduce liability and enhance the overall safety and inclusivity of the Auditorium.

Previously Documented Facility Concerns

The WLA Studios 2022 assessment highlighted unresolved exterior issues, such as moisture in the brickwork, that do not appear to have been addressed. These issues pose increasing risks of mold and mildew—and escalating repair costs if left unaddressed. Upgrades to interior features, including new carpet, seating, aisle lighting, and house lights, will elevate the audience experience and enhance the Auditorium’s overall appeal.

Area Exclusions

The WLA Studios 2022 report addresses the overall building condition and provides recommendations for the fabric of the building itself, particularly the exterior. Theatre Projects’ expertise and focus of this assessment is to build upon previous structural, engineering, and building systems reports, with exclusions and notes includes area such as:

▪ Mechanical - Air handling system(s) recommendations are excluded; an appropriate engineer should be retained for review of these systems.

▪ Electrical - An electrical engineer familiar with the Code—and ideally with theatres—be engaged to provide any recommendations on changes to the electrical system. Electrical switchgear in the basement has been updated since the building opened but the original equipment is still present. It is unclear if the original switchgear is still powering parts of the building. The power to the stage appears adequate for its current usage.

▪ Plumbing - No assessment of plumbing, supply, or wastewater is included. It is recommended a mechanical engineer familiar with the Code—and ideally with theatres—be engaged to provide any recommendations on changes to the plumbing.

EXECUTIVE SUMMARY

Assessment process

The observations in this report were gathered in person by consultants from Theatre Projects who conducted a walk-through and technical area review in December 2024. This assessment is intended to supplement the overall market study and serve as a guide to updates and improvements that will allo w the building to support contemporary performing arts and community events, with the future utilization strategy a part of the larger study. Our theatre planning and equipment specialists reviewed the technical stage systems, audience seating areas, lobby, and front and back of house support spaces to provide documentation of the prior/existing conditions of each area of focus and have developed recommendations, code considerations, and potential financial impacts for your consideration.

While the recommendations in the report are “best practice” for public assembly performing arts operations in nature, and generally compliant in the following areas, they should be verified with the proper authority.

Building code and accessibility requirements:

▪ Building code - All recommendations in this assessment will need to be reviewed for compliance against the relevant sections of the State Bui lding Code by an architect and the contractors performing the work. Compliance with the Code remains the responsibility of the City. The WLA Studio 2022 study excluded code review but did observe and note that there were significant issues.

▪ Accessibility requirements - Our recommendations are intended to accommodate disabilities. Compliance with any disability regulations remains the responsibility of the City (and architect once the project moves into design). Although not intended, compliance may run contrary to the recommendations in t his assessment.

▪ Fire protection and safety- This assessment does not address requirements or accommodation for building fire systems, nor does it address requirements fo r fire extinguishers, hoses, or any other fire protection system component. As facility operations experts, we did note that the building is currently not sprinklered nor is it equipped with a fire curtain, which are typical requirements for public assembly spaces of this size. Staff commented to us that the fire alarm system must be routinely taken off-line to deal with theatrical smoke and haze.

There are no smoke vents in the roof of the stage house which are required by Code. There was also a lack of visible fire ext inguishers throughout the facility that are an operational cause for concern.

Thomasville Municipal Auditorium Facility Assessment

Element Priority Recommendation Moisture and mold Immediate: Further study required Mold and water damage present significant concerns for the safety and functionality of the

Auditorium. Mold was observed in the ceiling of the lobby entryway and in areas with extensive water damage on the walls, such as the North stairwell wall. Water infiltration was also observed in the 2022 architectural report. These issues are compounded by reports from City staff, current users, and our consulting team of respiratory symptoms experienced after prolonged time in the facility—potentially linked to mold exposure. To address these concerns, we recommend immediate further study and any necessary remediation, including comprehensive mold testing throughout the building.

Life safety: fire Immediate: Further study required The Auditorium currently does not meet modern building code standards. To safeguard the Auditorium’s future and mitigate risks, we recommend further study to identify the specific requirements for bringing the facility up to code. This should include evaluating the need for updated sprinkler systems, improved egress pathways, and other critical safety measures.

The details included in this assessment is a section of what will be the larger market study report for the Auditorium. Acknowledging that this assessment is one part of a larger puzzle, the following summary identifies each physical element and assigns a rough priority to either further investigation o r future improvement. Several aspects will be contingent upon the intended future use of the space, while other areas will require attention regardless of the programming and operational modification.

This first grid identifies areas that will need to be evaluated and addressed regardless of future growth plans to maintain the building in its current use and state:

EXECUTIVE SUMMARY

Immediate priorities

Life safety: rigging Immediate: Proceed with work based on

2024 report Given the life safety concerns outlined in the inspection report, we recommend that the City actively pursue the necessary upgrades and repairs without delay. The risks of postponing these critical updates are heightened by the upcoming Brookwood musical, which will place significant demands on the grid and rail systems. To ensure safety and functionality, we recommend moving forward with these essential repairs immediately.

Life safety: audience lighting Immediate: Interim/temporary fix

Permanent solutions can wait until operational plan in place

The lack of adequate aisle lighting and the dim house lighting system in the Auditorium pose safety and usability concerns that require immediate attention. While permanent upgrades should be a priority in a broader renovation plan, interim solutions are necessary to address these issues in the interim. We recommend the installation of temporary, battery-powered LED lighting strips and/or tap lights along the aisles and under the chairs. These quick fixes will significantly enhance visibility and improve safety for both patrons and staff until more comprehensive lighting solutions can be implemented.

Immediate priorities (continued)

Accessibility Immediate: Interim/temporary fix

Permanent solutions can wait until operational plan in place

The Auditorium's lack of compliance with modern ADA standards presents not only significant legal risks but also hinders accessibility, which conflicts with the City’s goal of ensuring the facility serves the entire community. While long-term solutions should be pursued to address these deficiencies comprehensively, immediate actions can be taken to improve accessibility in the interim.

We recommend implementing clear, easily visible wayfinding signage throughout the facility and developing detailed emergency evacuation instructions. These instructions should specifically address protocols for assisting patrons with mobility limitations, particularly in scenarios where elevators are inoperable.

Loading Immediate: Interim/temporary fix

Permanent solutions can wait until operational plan in place

Loading logistics remain one of the most significant challenges for current Auditorium users, requiring immediate attention to retain existing renters and maintain a positive relationship between the Auditorium and fire department. While long-term solutions should be evaluated and aligned with the Auditorium’s future programming and usage plans, interim measures can help alleviate current issues.

We recommend implementing signage, cones, and other deterrents to ensure load-in vehicles park parallel to the fire station, preventing any obstruction of emergency vehicles. More comprehensive – and potentially costly – improvements can be assessed for feasibility and cost-effectiveness as part of the larger investigation.

Immediate priorities (continued)

Venue branding High: launch following renovation The facility currently serves a variety of functions, but this multipurpose use limits its ability to excel in any one area. In addition to considerations around relocating unrelated functions, rebranding the Auditorium—such as adopting a simpler name like "Thomasville Auditorium"— is a key opportunity to enhance its identity and appeal. Many expressed concerns that the current name, “Municipal Auditorium,” undermines efforts to attract top talent and communicate to audiences that the venue is a hub for high-caliber arts and entertainment. By establishing the new brand identity first – alongside the business and operational strategy – will aid in focusing any renovation decisions and serve as a guide throughout the process.

Business and operational strategy

High: at conclusion of study The success of the Auditorium’s transformation hinges on prioritizing business and operational planning before undertaking any major renovations or decisions. Any operational model must be financially viable and sustainable, aligning with the City’s long -term goals and the evolving needs of the community. Determining the future management structure—whether City-led or involving external organizations—will be critical, along with clearly defining staff roles, responsibilities, and vendor expectations to address existing gaps. There are many possible paths forward for the Auditorium, each with potentially different facility improvement priorities. By focusing on strategic planning first, the City can ensure that future renovations and programming investments are grounded in a realistic model that serves the established goals for the Auditorium.

This section identifies areas that will need to be evaluated and addressed based on decisions made about the future trajectory, use, and growth of the Auditorium:

Priorities: future growth

Loading Medium: based on business plan The City will need to build upon the temporary and operationally-supported solutions put into place to alleviate loading logistics. In a renovation, a reorientation of the load in areas could make it more efficient and clear the fire station. Enlarging the side-stage door would have minimal disruption to the existing rigging system. Options may also exist to add a freight elevator to the exterior of the building and build an extension into the second level load in vestibule. The addition of a freight elevator would be expensive and should be carefully considered alongside the Auditorium’s goals and other priorities ; conversely, if this is too cost-prohibitive regardless, loading constraints should be considered when planning for programming and additional technical improvements.

Lobby and front of house Medium: based on business plan Improvements to the lobby and front-of-house areas should be prioritized as part of the broader operational and renovation strategy to enhance the guest experience and support operational efficiency. A permanent concessions area would increase revenue generation and visitor satisfaction. As audiences seek elevated experiences, consideration should be given to upgrading ticket systems and the overall entrance experience. This would include considering upgrades to the lobby’s flooring, a priority given the current aesthetic and safety concerns. Accessibility concerns are inextricably linked from audience experience.

EXECUTIVE SUMMARY

Priorities: future use (continued)

Theatre technology Medium: based on business plan Modernizing the theater equipment is essential to enhance the Auditorium's appeal to touring acts and promoters. By ensuring the facility has sufficient equipment to meet contractual requirements (rider friendly)—dependence on external equipment could be significantly reduced. Certain upgrades such as LED lighting would reduce energy-consumption, lowering utility bills and reducing the Auditorium’s carbon footprint. These improvements would also streamline operations, enhance the experience for performers and crews, and position the Auditorium as a destination venue capable of hosting high-quality performances and events.

Accessibility Low: for current usage, more important if looking to upgrade Auditorium to attract regional and national acts

As noted in the current use priorities, the Auditorium's lack of compliance with modern ADA standards presents both significant legal risks and barriers to accessibility, impacting its ability to serve the entire community. Addressing these issues requires improvements to both back-of-house areas for performers and front-of-house spaces for audience members. Back-of-house is in relatively better condition, with an elevator already in place, and targeted adjustments—such as reconfiguring the current bathroom to allow for wheelchair access—could make meaningful progress. However, front-of-house improvements are likely to require more extensive reimagining to create an accessible, inclusive environment for all patrons. As such, these should be carefully considered alongside the operational plan and goals.

EXECUTIVE SUMMARY

Seating replacement Low: for current usage, more important if looking to upgrade Auditorium to attract regional and national acts

The Auditorium’s audience seating is due for replacement due to its age and current condition, presenting an ideal opportunity to build upon the front-of-house accessibility goals and re-evaluate wheelchair seating layouts. While the replacement could be expected to be largely one-for-one, some seat losses should be planned for to accommodate additional wheelchair positions, a recommended technical mix position, and adjustments for removable seating. This is also an opportunity to evaluate and implement longer-term audience lighting solutions. These updates will improve both accessibility and flexibility, ensuring the space is better equipped to serve diverse audience needs and operational demands.

EXECUTIVE SUMMARY

Additional areas for future planning

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Should the market study prove that a new model is viable and supports greater investment in the enhancement and renovation of the facility, a concept design and project planning phase will require Theatre Projects and the City to solicit input from contractors and an established local design team in areas that may include:

Lobby

• Carpet replacement

• Addressing the moisture and bulging wall

• Mold or mildew mitigation

• Restroom renovation and expansion (across multiple levels)

• Egress planning, including exterior metal stair inspection

Auditorium

• Aisle lights (permanent fixtures)

• Balcony handrails

• Ceiling renovation and/or repairs

• House lighting replacement and additions

• House lighting control system

• Audio mix position

• Seating replacement

• Exterior loading areas enhancements and potential fencing Source: Theatre Projects

C-1: Thomasville Municipal Auditorium

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Existing Conditions

Observations and Recommendations

Facility planning details

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Included in this section are observations and recommendations that highlight opportunity and challenges that will provide the project team and City of Thomasville leadership in the areas of:

• Life safety

• Access

• Audience and artist expectations

• Production equipment

• Seating and sightlines

• Operational efficiency

• Ticketing and guest services

As a larger facility with many areas and zones, the following pages are sorted according to area of the facility:

• Entry experience

• Lobby and audience gathering spaces (including restrooms)

• Audience seating chamber (orchestra and balcony areas)

• Production and technical stage areas

• Back of house support areas

• Loading zone and access

• Administrative and staff support areas

Entry experience

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Exterior presence and entry

Existing conditions Walking past the building, there is a lack of “marquee” value that designates it as performance and public gathering space. There are banner hooks and potential areas for signage and marketing collateral, but during our visit there were no visual queues (other than Nutcracker statues placed by the rental client) that this was an auditorium and community gathering space.

The main entrance has five steps up from Jackson Street to the front door. During the evening hours, the steps are dimly lit and hard to navigate for many members of the audience. Those unable to use the stairs must enter the facility around the back of the building, and there is a lack of signage meant to help you navigate to the alternate entry point.

With the performance space on the second level, there are additional stairs in the lobby itself and even more stairs from the second level of the building to the balcony level above. The arrival process for audiences is crowded and does not allow for a sense of communal gathering or welcoming to an event.

Recommendations Immediately, the City can investigate adding banners to the hooks already in place: either with evergreen branding or show-specific information.

Source: Theatre Projects

C-2: Thomasville Municipal Auditorium exterior

In a future renovation, attention should be paid to ways to integrate clear brand signage, marketing information, and wayfind ing into the design.

If the operational plan indicates prioritizing accessibility and audience experience, more options can be explored about ways to reimagine the flow of audience entry and lobby flow, including opening up more lobby space in other rooms, or directing entrances from alternate points (such as the courtyard) to ensure that all audience members enter from similar locations, regardless of mobility.

Restrooms

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Existing conditions Most of the restrooms for the Auditorium are located on Level 2 in the Auditorium lobby.

They include a powder room (women’s) and a vestibule (men’s). Their location at the top of the stairs leading into the audience chamber creates a pinch point of audience and restroom queuing that is not ideal for either restroom nor seating area access.

Level 2 restrooms are not wheelchair accessible and, regardless, wheelchairs cannot make it to these facilities without going through the Auditorium seating. We observed most attendees with mobility issues were returning to the elevator and utilizing the ground level restrooms.

Level 2 and main level restrooms are also undersized and lack wayfinding that allows patrons to easily access them during a limited amount of time (pre-show and intermission).

Recommendations In a future renovation, the front of house restrooms could be expanded to maximize the number of fixtures for both the men’s and women’s facilities.

For reference, industry standards for 1,172 seats would aim for approximately 20 stalls (women’s) and 15 urinals plus stalls (men’s). This quantity would allow for the use of facilities in the 15-20 minutes time of a standard intermission. Illustrated to the right in Figure C-4 is a range of industry standard restroom fixtures for a 1,200 seat venue. Excellent Average Budget

Code Stalls

Code Urinals

Existing Stalls

Existing Urinals

Male Fixtures recommended 20 17 15 5 2 3 5

Female Fixtures recommended 40 27 20 10 5

Total Fixtures recommended 60 44 35 15

Source: Theatre Projects

C-3: Ladies room located at the top of the staircase

C-4: Restroom fixtures

Source: Theatre Projects

Concessions:

The City does not currently operate a concession program and there is no dedicated space for the sale of food and beverages. During certain events, a temporary concessions table is set-up near the Jackson Street doors on the Street Level, and in the landing areas of Level 2.

Ticketing:

A large amount of Street Level lobby space is taken up by a bulky ticketing desk, but it was not heavily used. The City does not currently operate their own ticketing system and there is not a designated area for ticket sales outside of the large counter that also blocks the exit/entry doors.

Carpet:

The lobby carpet is coming apart, particularly on the stairs. Currently it is taped down to reduce the tripping hazard.

Lobby Walls:

The north stairwell wall was clearly bulging inward with pieces of plaster observed falling during audience use. For a brick exterior this may be symptomatic of water infiltration—with water comes the potential for mold.

AUDIENCE AREAS

Thomasville Municipal Auditorium Facility Assessment

Recommendations

Concessions Following the operational model recommendations of the larger study, a more permanent concessions area, that might include mobile bars and other points-of-sale, as well as additional storage areas, could be considered to improve guest experience and revenue generation.

Ticketing As ticketing practices and audience behaviors evolve, and with digital ticketing options becoming more accessible, the development of a City-operated ticketing services offers an opportunity to reconfigure designated ticketing areas. Once operational model decisions are finalized, these areas can be strategically planned to improve customer service and alleviate the congestion caused by the current setup.

Carpet:

The carpet will need to be replaced in the lobby. Further study of flooring alternatives to carpet could be evaluated during renovation planning.

Lobby Walls:

Aligned with the 2022 architectural report, any water infiltration needs to be addressed as quickly as possible to avoid additional damage and biological hazards that would require additional mediation.

Lobby and front of house areas

Lobby observations

Source: Theatre Projects 1st floor lobby and entryway with the box office desk.

2nd floor lobby during The Nutcracker

Front of house stairwell

Water and mold observations

Source: Theatre Projects 1st floor lobby and entryway with the box office desk.

2nd floor lobby during The Nutcracker

Front of house stairwell

Source: Theatre Projects Balcony ceiling showing black spots, indicating potential mold

Source: Theatre ProjectsWall in 1st floor lobby by entryway, showing signs of potential water damage Source: Theatre Projects

Stairwell wall, showing signs of buckling from potential water damage

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Auditorium Audience Chamber

Auditorium seating

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Existing conditions Seating comfort and access are directly related to audience satisfaction. The current seats are not original to the building but were replaced or reupholstered more than 20 years ago. They are in reasonable shape for their age but are showing signs of wear and tear (foam quality and worn springs).

At the rear of the orchestra section is a standing wall with a cross aisle behind. While the aisles in the orchestra level are sloped, they are not ADA compliant. There are 833 seats on the orchestra level and 338 seats in the balcony. The row accessway and aisle spacing are adequate and code compliant. Seat widths are 20” and higher, which also abides by current code.

There are two wheelchair positions available in the first few rows on the orchestra level, but there is no way to access the balcony in a wheelchair, which is common in historic buildings. To be compliant with current ADA requirements there should be a minimum of 11 wheelchair positions plus companion seats distributed at front and back of both levels.

Seats are often removed in the front rows, particularly on house right, leaving threaded studs protruding from the concrete and creating trip hazards. The seats were never intended to be removed so must be moved in awkward long sections which are both difficult to maneuver as well as store. The seats when removed are stored in a street level office, blocking mechanical system rooms.

Source: Theatre Projects

C-5: Auditorium seats

AUDIENCE AREAS

Auditorium seating (continued)

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Recommendations

The seats are due to be replaced due to their age and condition. The replacement of these seats could create opportunity to review the wheelchair locations and quantity.

Seat replacement could largely be one-for-one but may ultimately result in some seat losses due to additional wheelchair positions, a recommended technical mix position and adjustments for removable seats. The new mix position should be created in the orchestra level seating, but not too far under the balcony (further details in technical stage equipment section).

A new seating layout would also allow for removable seats in reasonably sized pairs with threaded inserts in lieu of studs. This would result in a flush condition when seats are removed.

Source: Theatre Projects

C-6: Wheelchair locations within the house

Auditorium lighting and safety

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Existing conditions The Auditorium is lit from a limited amount of recessed can lights in the ceiling overhead.

The coverage is inadequate, spotty and not bright enough. Emergency lighting is provided via battery powered spotlights integrated into the exit signs, and the staff is unable to have proper levels of lighting for safety checks and cleaning. Control is only via wall switches (on/off) and the console (reportedly). There is no house light processor.

Recommendations The Auditorium lighting should be replaced with high efficiency LED units. It is likely that additional fixtures will be required beyond just replacing the existing units in order to get the lighting levels to an acceptable and even level. A photometric study would need to be conducted with a selected replacement fixture to determine the exact quantity and lighting level needed.

A house light control system would also be required to allow control of the Auditorium lighting from the console and from wall control panels. Aisle lights will need to be added and can be a part of the same controls system.

The emergency lighting can remain on battery flood lights provided the lights provide the minimum illumination required.

Source: Theatre Projects

C-7: Auditorium aisles without aisle lights

Egress:

Egress from the balcony level is limited: audiences need to travel out through the Auditorium entry doors and go down the stairs to the main lobby. From there, the only egress is down more stairs to the front entrance, or back into the auditorium and down via an exterior metal (fire) stair from the rear of the orchestra level, or via an elevator and stair at the southwest corner.

Aisle lights:

There are no aisle lights, and the house lighting is generally too dark. For more information, see the section on Auditorium lighting on page 21. The building code requires a minimum illumination of 0.2-foot candles in aisles.

Handrails:

There are no handrails in the balcony aisles which are required by current building code and is a safety issue.

Ceiling:

As part of an earlier renovation, the ceiling was covered in a spray on material. It is unclear if this was for acoustics or for aesthetics. Reportedly the hall had a better natural unamplified acoustic before the treatment, and audience members commented negatively on the visual quality of the “dirty” ceiling.

AUDIENCE AREAS

Thomasville Municipal Auditorium Facility Assessment

Recommendations

Egress:

The egress needs to be reviewed. The metal stair on the exterior should be inspected and can continue to be used if structurally safe. An additional exterior stair from the balcony would likely be an acceptable means of egress but may not be possible given the historic status of the exterior.

Aisle Lights:

Aisle lights need to be added. They can be retrofitted as LED tape lights to the end stanchions of each row, or they can be located on side walls. Note that aisles include the entire path to the exit doors, not just the spaces adjacent to the seats..

Handrails:

Handrails need to be added to the aisles in the balcony at each step.

Ceiling:

Further acoustic analysis could be done on the benefit of the ceiling but likely it is adding necessary absorption for amplified events. Following a fire safety study (which could deem it necessary to remove of the ceiling to install fire sprinklers ), it could also be possible to paint the ceiling to cover the currently visible dirt and debris. Painting will likely reduce the acoustic absorption as the paint will naturally fill in and dampen down the “fuzzy” nature of the material, causing it to be less absorptive and a bit more reflective.

Additional audience areas

Auditorium mix/control position

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Existing conditions:

There is no dedicated mix position (location for a sound console in the Auditorium) in the Auditorium. There are two floor boxes in the center toward the rear of the Auditorium with limited AV connectivity. Both lighting and audio control is currently only possible from the Level 2 control booth, although the lighting console could be relocated to the stage and tied into the stage left dimmer rack.

Recommendations We recommend creating a mix position with a knee wall in front of the rear auditorium wall on the orchestra level. This mix position could be accessed through a new opening in the wall at the rear of the orchestra level seating and would allow for the both consoles to be operated from inside the auditorium.

This would result in minimal seating loss in the area.

Options for this placement are illustrated in the sketch to the right in Figure C-8.

Source: Theatre Projects

C-8: New mix position in front of wall under balcony 3 rows deep 12 feet wide 21 seat loss.

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Theatre Equipment Systems

House curtain rigging

Thomasville Municipal Auditorium Facility Assessment

Existing conditions The house curtain is an Austrian or contour style, with individual lift lines spaced approximately five feet apart. It lifts straight up guillotine style with all lift lines working in sync. The winch is located on the stage side of the proscenium wall on stage right. The rigging inspection report from June 2024 notes several issues with the winch and the associated rigging. During the December 2024 Nutcracker performance, the curtain did not fully descend. Reportedly there are also issues with the stops on the winch which allows the curtain to continue to move past its intended stopping point.

Recommendations Implementation of the recommendations in the June 2024 rigging inspection report should be prioritized. Consider replacing the curtain rigging and adding or adjusting the winch stops. It is likely that the drapery “hang ups” would be corrected with new lift lines and rigging components as noted in the stage rigging inspection report from June 2024.

EQUIPMENT

C-9: The house curtain winch performs inconsistently sometimes not coming all the way in

C-10: The house curtain winch is mounted on the proscenium wall and needs maintenance.

Stage rigging

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Existing conditions There is a rigging inspection report from June of 2024 that identifies several issues with the rigging system. The system consists of around 25 linesets, some of which are statically suspended and some of which are counterweighted. The counterweight arbors are a wire guide system located stage left. There is no loading gallery. Battens are 44 feet long and the system has a very limited load capacity above the existing drapery and lighting already installed. The distance between batten lift lines is excessive at 14’- 0”, 10’-0” is more typical for a single pipe which avoids excessive deflection and allows a higher point load between lift lines without damaging the batten (bending beyond return). The system is interrupted mid stage by the load in door with access to the elevator. There is approximately three feet of unused space upstage of the rigging assembly. The arbors appear to utilize cast components which can be a point of failure. There is technical grid iron above the stage, the loft blocks (pulleys) are mounted directly to the underside of the roof steel 28 feet above the stage. The proscenium opening is 18 feet high with the battens only capable of a height of around 25 feet above the stage. This means the system is capable of raising and lowering the battens to access lighting, drapery and scenery, but cannot fly any scenery or drops fully out of view of the audience.

Recommendations The entire rigging system should be replaced. It can remain wire guide or could be a t-wall rigid guide system. The excessive spacing of the lift lines can be solved with bridles during replacement since the system does not fly out to the full height of the roof steel. Drapery tracks can also be reused.

Replacement and any changes to the rigging should only be performed by a trained professional. A motorized system could be considered which would increase the height the battens can travel and would clear the stage left wall to allow for a larger load in door. However, the additional weight of the hoists themselves, increased power requirements, capital costs, annual maintenance costs, and replacement costs make it an expensive option. In addition, adding more height to the stage house itself to allow full fly height would likely be prohibitively expensive.

EQUIPMENT

C-11: The existing house rigging system.

Stage extension and height

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Existing conditions There is a series of plywood covered 2x4 framed platforms that can be added to the stage front to extend the stage out into the Auditorium over the orchestra pit area. The extension was not in place at the time of the visit, but the anchor points to the front stage edge were visibly worn. The stage height is 4’-0” which is 12” taller than would be typical for a proscenium theatre of this type, but improves the sightlines for the back rows of the orchestra level as the slope of the Auditorium is not that steep. The front rows may suffer a little in their ability to see feet of dancers and the like but overall the sightline would be considered acceptable. Access to the stage from the Auditorium is via built in stairs left and right. There is no ADA access to the stage from the Auditorium; however, the elevators off stage right can be used to go from Auditorium to stage. The stage has a new hardwood floor which is a “blonde”/natural finish. Black may be a preferred finish for many of the theatre productions.

Recommendations The platform system should be evaluated for load capacity and condition. If either are suspect or unknown, replacement with a documented commercial system should be considered. The system should be stand alone and only attach to the stage front for lateral load.

If it needs to be replaced, a commercially available system may be a better option. Any replacement should be designed so it can be incrementally removed to provide more options.

For the height of the stage, while lowering it may improve the first couple of rows it will negatively affect the rear rows of the orchestra level seating. It would also affect the stairs that access it and the elevator. It would be a significant cost without much benefit and so no change to the height is recommended

C-12: Existing stage platform extension attaches to the stage front

Source: Theatre Projects

EQUIPMENT

For the stage floor color, investing in a roll out dance floor (Marley) in black is a fairly cost-effective way to change the floor color without changing the floor. The Marley can be left down through multiple productions and only removed when the natural wood look is desired. While it is relatively robust, it will require care and maintenance including monitoring the taped seams, mopping, and careful placement/storage to avoid tearing it.

Drapery Existing conditions Onstage, there are two sets of legs (vertical black masking drapery) , a valance (overhead horizontal masking drapery in front of the house curtain) , the house curtain (colored drapery closest to the stage edge), tormentor legs (vertical masking at the ends of the house curtain) a mid stage traveler (bi-parting cord operated drapery) , a cyclorama (white flat curtain at the rear of the stage) , and three borders (horizontal masking drapery above). At the time of the visit, the drapery fabric appeared to be in reasonable condition for the age of the draperies. The valance, the tormentor legs, and house curtain are cotton velour and the black legs, traveler, and border are cotton Chevron fabric. The inspection report indicates flame certificates for the border, legs, and traveler dated 2020; this may have been when they were purchased. No flame certificates could be found for the house curtain, tormentor legs, or cyclorama.

Recommendations All the drapery should be taken down and sent out for retreatment. Retreatment should be done every five years. Drapery should be inspected when taken down and it should be anticipated that the valance, the tormentor legs and the house curtain will need to be replaced in the near future.

Source: Theatre Projects

C-13: Drapery needs to be retreated for fire protection

EQUIPMENT

Performance lighting

126Thomasville Municipal Auditorium Facility Assessment

Existing conditions The existing performance lighting system consists of 96 dimmers, incandescent front lights (ellipsoidials) and wash lights (fresnels and pars), and an ETC Express two scene control console. There is only one DMX control cable from the dimmer rack located on stage right at the proscenium to the control booth for control of the lights.

There are four lighting battens or electrics over the stage, a catwalk position over the Auditorium, and two boom positions o n the side walls of the Auditorium behind hinged doors. There are no lighting circuits at the boom positions, they are difficult to safely access and are currently not in use.

The followspots are incandescent and cannot be reliably used simultaneously. If one goes out it is difficult, if not impossible, to restart it immediately. It is difficult to gauge the age and condition of the followspots, they are not original to the building but are also not new, but a reasonable guess would put them somewhere between 20-30 years old. The location at the aisle ends at the balcony front, while not ideal, is serviceable and there is power already located there.

Recommendations The incandescent performance lighting fixtures should be changed out for color changing LED fixtures to provide more options for lighting, color control and lower operating costs. The followspots should also be changed out for LED based fixtures. If the issue for the current followspots is the power, then the lower voltage requirement for the LED based units should resolve the issue with no need to change to the building wiring. While automated spots are available, we do not recommend them in this case due to them requiring a steep learning curve for operation and not insignificant infrastructure enhancement, in addition to capital costs and maintenance.

The power wiring for the performance lighting should be checked but likely is serviceable. Although not in an ideal location the dimmer rack could be refitted with relay modules in lieu of the dimmer modules and reused in place. Additional DMX cabling would need to be run to the lighting positions for control and a new console more suitable to controlling the LED fixtures sh ould be acquired. See the section on performance lighting control.

C-14: Existing dimmer rack on stage left is large enough and could be updated with new modules for LED lighting.

Audio & video (AV) infrastructure:

A limited amount of installed analog infrastructure (receptacles in faceplates with cables back to the AV rack)currently exists for audio and video in the stage front, in floor boxes in the Auditorium, and in the stage front and in the control booth.

It is unclear how much is functional and utilized. There is an AV rack in the control booth but there did not appear to have any patch bays, so existing AV connection points are panel-to- rack only. There is no way to route a connection say from a panel in the control booth directly to a panel in the stage front.

Audio playback:

There is currently a left/right cluster of point source JBL loudspeakers at the proscenium. Amplifiers are located in the control booth. The system was not in use during the visit. The technical package indicates there is a CD/cassette player in the control booth. There is a digital Behringer 32 channel X2 console. While there are monitor receptacles on the stage and an amplifier in the rack there appear to be no monitor loudspeakers.

Intercom:

There is a 2-channel intercom system with wall stations in the back of house dressing rooms, on the stage, in the stage front and in the control booth. It is unclear the current inventory of headsets and beltpacks, and we were unable to observe if the wall stations in the dressing rooms were operational. They did not appear to be in use for the production.

Thomasville Municipal Auditorium Facility Assessment

Recommendations

Audio & video infrastructure:

The addition of an AV control system would allow for preset control of the AV system from the stage or the control booth. An AV control system would combine control of the stage lighting, house lighting, projection screen, and projector into a single system that is controllable with a single button push.

Presets for this system could include:

• A preset that routes the projector input, turns on the projector, lowers the screen, and dims the house lights

• A preset that routes audio from a microphone at a lectern, sets audio volume, controls lighting for that location, lowers the projection screen, and controls the projector.

Audio playback:

The existing console can stay for now and will be adequate for community events. Outside groups can bring their own or rent one if more channels or control is required. New loudspeaker linear arrays should replace the JBLs to improve coverage and, more importantly, to be rider-friendly. New speaker wiring and new amplifiers will also be required. A new digital stage box, compatible with the console should also be purchased.

Intercom:

Make repairs to the existing wired system to ensure it is fully operational. Add receptacles at the new mix position. Given the vertical arrangement of back of house, the location of the control booth on level 3 and the mix position on level 2, add a wireless system and integrate it with the wired 2 channel system to provide flexibility for crew to able to utilize headsets at any of those locations or even between them.

Audio visual systems

Microphones:

There is a small inventory of handheld microphones and four wireless units. These were not observed at the time of the visit nor were any microphone stands or cables.

AV control system:

There is no existing AV control system which traditionally provides a centralized point of control for projection screens, projectors, house lighting and microphones. The use of such a system minimizes staffing requirements and set up times.

Audio and video relay There was a 70v audio show relay system with wall mounted controls in most of the back of house dressing rooms but it did not appear to be operational and it was unclear if the feed from the stage was from a microphone or from the audio console. There is no video relay system. A video relay system could provide a camera feed of the stage to the back of house spaces and/or to the lobby. There does not appear to be one present.

Video projection and screen There is an existing projection screen over the stage. It was not operated at the time of the visit. Likely it is not the correct rectangular 16:9 ratio size but is the older 4:3 size. There is no projector in the venue.

Thomasville Municipal Auditorium Facility Assessment

Recommendations

Microphones:

Add an inventory of microphones, cables, and stands along with 12 channels of wireless (both handheld and lavalier), including a piano mic, a drum kit mic, and some SM57 and 58s. Both active and passive DI boxes would also be included, supplementing the existing inventory.

AV control system:

An AV control system would allow for interaction with the AV system. Presets could be programmed for common setups, allowing for setup with a single button push. This is ideal for renters and allows for the space to be used without advanced technical knowledge. One example might be a “Projector Setup” preset, that routes the input signal from the projector, turns on the projector, lowers the screen and dims the house lights. The preset would also control lighting for that location.

Audio and video relay:

Audio relay is a higher priority than video relay, but both should be considered. The existing audio system should be made operational and a shotgun microphone located at the balcony front used to provide a feed independent of the console. This microphone could be the same one used for the assistive listening system.

Video projection and screen an HD (ideally 2K) projector should be included as part of the basic kit of equipment available. It can be mounted at the balcony front with input receptacles located at the (new) mix position in the Auditorium, the control booth and on the stage. Control of both the projector and the screen would be via a new AV control system. See the section on AV control.

Audio visual equipment

Performance lighting control:

There is currently only one DMX control line between the booth and the dimmer rack on stage.

House lighting control:

The house lighting is currently controlled via switches on the wall at the stage. There is no local switch control in the Auditorium.

Temporary power:

There are two 200-amp 3phase 208v disconnects on stage left for tying in temporary equipment.