Thomasville Gate Maintenance SOW.pdf

FEMA THOMASVILLE FRC

STATEMENT OF WORK

ROUTINE MAINTENANCE

Monthly maintenance and adjustments to the gates at the Thomasville facility in accordance with the attached Maintenance Schedule.

05Y Annual Maintenance required on M30P1 Barrier Gate System (Price as a line-item option)

Vendor shall perform monthly maintenance and adjustments to the gates and plate barriers at the Thomasville facility in accordance with the attached Maintenance Schedule.

MAINTENANCE SCHEDULE

HySecurity M30P1 Barrier Gate System (2) Manufacturer: HySecurity

DSC2000 Plate Barrier System (2) Manufacturer: Delta Scientific

Slide Driver 222 ST (1) Manufacturer: Hy Security

Monthly Maintenance Procedures on HySecurity M30 Barrier Gate System (Entrance and Exit)

1) Operate Gate to check for proper Open and Closing of the Barrier Gate Arm for 2-3 cycles to ensure gate arm operates smoothly.

2) Check to see that the Red/Green traffic lights are functioning properly

3) Check to see that the audible alarm activates/alarms while the gate is in travel.

4) Verify safeties/controls are functioning properly to include photo eye, reset loop, obstruction loop vehicle sensor, free exit loop vehicle sensor, gate edge sensor, entry device, optional buzzer (if applicable).

5) Check the correct alignment and seating of the end-lock at the anchor (receiver) post.

6) Check all control functions from the guard controls for complete and correct operation.

7) Check proper activation of the safety and exit loops by simulating traffic flow with a metal apparatus placed on the safety and exit loops. Confirm reversal of the cable beam by simulating a follow on vehicle prior to closing of the cable arm.

12) Clean any debris from around the gate arm controller, check for hydraulic leaks.

13) Inspect conduits and electrical cables to verify that they are securely attached.

Semi-Annual Maintenance

1) Check and tighten anchor bolts.

2) Check Hydraulic fluid level

3) Check brake valves and adjust if needed

4) Lubricate Crank Arm Zerk (Lithium Based Grease only)

01Y – Annual Maintenance

1) Grease main shaft bearings (Lithium Based Grease only)

05Y Annual Maintenance HySecurity M30 Barrier Gate System (price as line-item to be invoiced once every 5 years)

1) Hydraulic System Oil change required every 5 years

2) Relace Clock Battery

3) Replace Motor Brushes (DC only)

Monthly Maintenance Procedure on two DSC2000 Plate Barrier at Thomasville GA FEMA Facility

1) Check proper operation of barriers

2) Check each barrier for hydraulic oil leaks

3) Check each barrier for excessive wear and identify the cause. Then notify proper personnel.

4) Check Hydraulic fluid level

5) Check Hydraulic pump and motor for loose bolts.

6) Check coupling between pump and motor for excessive wear and make sure couplings are tight

7) Check for leaks at each barrier

8) Check cylinders on each barrier

9) Check hydraulic lines for excessive wear and make they are tight

10) Remove all debris from each barrier and HPU Cabinets

11) Check all electrical conduits and cables and tighten when necessary

Monthly Maintenance Procedure on one HySecurity Slide Driver 222 STCheck operation of gate controller.

1. Check that the gate is opening/closing properly

2. Check condition of drive rail.

3. Check condition of drive wheels.

4. Adjust drive wheel tension as needed.

5. Check loop detectors to ensure proper control of the gate operation and safeties.

6. Check condition of all wiring and associated conduits.

7. Remove any debris built up in the gate operator cabinet.

Unscheduled Repairs: Provide labor rates, travel rates and any per diem rates (note: hotel rates are subject federal guidelines) to be incorporated into the contract for unplanned repairs. Unplanned repairs will be funded on a as needed basis.

Submission:

Vendor shall provide a quote for the base year of service and three (3) option years.

Quote shall include labor rates for normal business hours.

Quote shall include labor rates for after hours and weekend service.

Quote shall include a schedule for replacement parts. (Cost of the part plus shipping and mark up %).