The Minutes of the swimming pool construction solicitation_.pdf

Minutes of the site visit and pre-quotation meeting regarding the semi-Olympic swimming pool, paddle pool, pools yard, pool cabana and restroom at the Embassy Annex.

The conference was held at Embassy Annex on August 9, 2022 From 10:18am to 10:58am

Attendents

Procurement Christopher Nohr, CO Assy-Traore Bintou, Proc. Sup Ismael Toure, Proc Agent

Facilities Weil, David, FM Gbehi Jean-Pierre, Electrical Engineer N’Dohou Joel, Mechanical Engineer Anon Serge, Maintenance Supervisor Sekou Kemokai, Safety Program Coordinator Blanchard Kayla, Facilities Maintenance Assistant

Five(5) companies were present Global Piscine Piscine Plus Planète Piscine Piscine des Joyaux Bat-piscines

Architect Hiram Architectes

The meeting was done on the site where the pool will be built under a tent, and it’s started with an introduction followed by the Contracting Officer welcome note.

After a few explanations of the meaning of the pre-bid conference, the following actions were done.

1- The solicitation concerns the construction of a semi-Olympic swimming pool, paddle pool, pools yard, pool cabana and restroom at the Embassy Annex.

2- Brief comment of solicitation overview

3- The solicitation and the drawings are available on the following link.

https://sam.gov/opp/1fb8c4d1cc1a44768f281db082cce137/view All potential bidder is encouraged to visit the website, read the solicitation carefully, go through the drawing and submit the questions regarding any concern.

https://sam.gov/opp/1fb8c4d1cc1a44768f281db082cce137/view

Minutes of the site visit and pre-quotation meeting regarding the semi-Olympic swimming pool, paddle pool, pools yard, pool cabana and restroom at the Embassy Annex.

4- The successful offeror shall be registered in the SAM (System for Award Management) database www.sam.gov at the time of proposal submission. pursuant to FAR provision

4.1102. Therefore, prospective offerors are required to register prior to the submittal of their proposal.

Any offeror not registered and active in SAM at the time of proposal submission may be immediately rejected as being non-responsible without further consideration of their proposal. The guidelines for registration in SAM are also available at: www.fsd.gov .

5- Information on the following:

Two percent (2%) of every invoice will be withheld to meet the requirements of the below Zadrgoga act requirement.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A

WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT

TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

6- FMS staff provided an explanation on the technical aspect of the solicitation. Each requirement was clearly explained with details in French to the contractor to allow them to better understand the works to be quoted and also provide fair and reasonable prices.

7- Your proposal must be submitted in a sealed envelope marked "Proposal Enclosed" to the following address on or before 4:00pm on 09/10/2022. No proposal will be accepted after this time.

http://www.sam.gov/ http://www.fsd.gov/ http://www.dol.gov/owcp/dlhwc/lscarrier.htm