THC SOW Fire Alarm System Monitoring and Inspection Services Sources Sought SOW.pdf

Fire Alarm Monitoring and Inspection Services

Tohatchi Health Center (THC), Tohatchi NM 87325 Statement of Work

1. DESCRIPTION

The Contractor shall provide Fire Alarm System Monitoring and Inspection services for Tohatchi Health Center (THC) located at 07 Chooshgai Drive Tohatchi, New Mexico 87325. Contractor will Inspect, Test, Maintain, and Certify the fire alarm systems detailed on the “List of Equipment” below for the Tohatchi Health Center. The Contractor will satisfy requirements of the 2012 NFPA 72, Chapter 10, and to the 2012 NFPA 101 Life Safety Code conform to the equipment manufactures recommendations, and verify operation of the fire alarm systems.

2. REQUIREMENTS:

a. Contractor will provide monitoring services 24/7 of the Fire Alarm System at THC

b. Contractor shall provide and maintain a UL-listed central station monitoring service to monitor all fire alarm transmitters and related equipment.

c. Contractor will provide complete monthly report by the 1st to THC Maintenance Mechanic Supervisor

d. Contractor will alert staff through the Call list provide as follows individuals.

e. The Contractor shall alert Navajo Nation Fire Department 505-368-1350 and/or McKinley Metro Dispatch

505-722-2202 in an event of Fire Alarm notification.

f. The contractor shall work with Tohatchi Facilities during annual fire drill to verify Fire Alarm notification was received on monitoring system.

g. Contractor will test every device and control function will be physically activated to ensure its functionality as designed and installed.

i. Testing takes into consideration Authority Having Jurisdiction (AHJ) requirements, local ambient conditions and the manufacturer’s recommendations.

ii. Contractor will follow 2012 NFPA 72 and 2012 NPFA 101 Life Safety Code recommended test methods and frequencies as a minimum guideline for system testing.

iii. System configuration is verified during quarterly inspections and compared to existing records.

iv. Complete documentation of testing and a report of any deficiencies will be presented for review before the technician leaves the facility.

v. Audible testing will be conducted during off or non-operational hours and the schedule will be pre=approved by THC.

h. Contractor shall provide Preventative Maintenance

i. System components will be cleaned, recalibrated and retested if necessary to ensure continued performance and reduce the risk of component or system failure.

ii. During scheduled visits, minor repairs will be made, such as replacement of faulty detectors or damaged devices.

i. Contractor will conduct smoke detector sensitivity testing

i. Smoke detector sensitivity testing will be performed in accordance with NFPA 72 and NFPA 101 using the manufacturer’s recommended test methods and a UL approved testing device.

ii. Contractor will provide the necessary documentation to satisfy the AHJ.

iii. Contractor will provide an analysis of the report along with recommendations for detectors that require cleaning or replacement.

j. Contractor will provide system software updates to current or latest version of software.

i. Microprocessor based systems will have the software upgraded when required to maintain the listing requirements of the AHJ.

k. Contractor will provide corrective maintenance

i. Necessary repairs for deficient or inoperable devices such as those found during system testing, inspection or preventative maintenance, or have failed during operation will be provided.

ii. Only original replacement components manufactured by the original equipment manufacturer or other compatible components are used to preserve Underwriters Laboratories Listing and meet NFPA requirements.

l. Contractor will provide Emergency Services

i. Emergency service response between scheduled tests will be available 24 hours a day/7 days a week to minimize system downtime.

ii. Emergencies will be determined by THC Facilities Maintenance and subcontractor.

iii. On-site responses will be provided via a telephone response within 30 minutes and a service technician will be on-site within 8 hours.

iv. Non-emergency calls, as determined by Owner and Sub-contractor, will be handled the next business day.

m. On Site Staffing

i. Trained and certified personnel for on-site system support will be provided.

ii. Any additional training will be provided while technicians are on site.

3. List of Equipment QTY Name and Description Location 1 Fire Alarm Main Panel Edwards EST 4 Maintenance Office Room 2 Annunciators EST 4-4 ANN Front Lobby Entrance and Office Room 174 10 Manual Pull Stations Exits 13 Smoke Detectors 8 Duct Smoke Detectors Mechanical Room 1 Waterflow Switches Boiler Room 1 Tamper Switches Boiler Room 116 Visible Notification Devices Facility Wide 118 Combination Audible and Visible Facility Wide 2 Hold-open Door Releasing Devices

Magnetic Radiology Corridor Outpatient West Entrance

8 HVAC Shutdown Mechanical Room 5 Fire/Smoke Dampers Facility Wide

4. Period of Performance Base Year May 1, 2025-April 30, 2026 Option Year One May 1, 2026-April 30, 2027 Option Year Two May 1, 2027-April 30, 2028 Option Year Three May 1, 2028-April 30, 2029 Option Year Four May 1, 2029-April 30, 2030