Questions-Solicitation-TFSAAFRW15CI0006_final_comments.pdf

QUESTIONS - SOLICITATION & QUESTION - TFSAAFRW15CI0006

1. Is this a new contract or an existing one?

A. Existing Contract

2. If this is an existing one, what is the name of the current contractor?

A. Premier Medical Staffing Services, Inc

3. Current contract number

A. TPD-AFRW-12-K-00008

4. Please provide the option year prices for the contract.

A. The Government is only allowed to provide the awarded price for the current contract.

The Total Contract Value is $1,404,184.56.

5. Can you please provide the current incumbent hourly pricing rates for Nurse Practitioner, Registered Nurse, LPN, and CNA services?

A. The Government cannot provide this information.

6. What was the annual expenditure of this contract in 2013, 2014, and YTD 2015?

A. Same answer as #4.

7. Will this be a sole award?

A. It will be a single award to one contractor.

8. Attachment A - Pricing has all the 3 Period (Base + Option Years) listed under each Period. Should we ignore those columns in respective years and use our own re-formatted Pricing Sheet?

A. Attachment A must be completed and submitted with the proposal. Attachment A has been updated and is attached.

9. No Period of Performance has been provided. Is it safe to assume that Start period would be effective 7/1/2015?

A. Period of Performance start date of 06/01/2015 is anticipated.

10. Nurse Practitioner has been defined as Key Personnel in Section 5.4.4. Is a resume required for this or position? Or for any other position? We did not see any such requirement in Instruction to Offerors.

Please confirm.

A. Correct. While a resume’ is not required at the time of proposals, resumes will be part of the licensure packet which must be received two weeks prior to orientation as stated in updated PWS section 5.3 attached.

11. Is this a new requirement? If not, how is this work being accomplished presently by AFRH-W?

A. Through an existing contract.

12. Can we be provided with seniority dates, length of service of current personnel supporting this requirement. To be in compliance with EO 13495, this information is crucial for our pricing.

A. In accordance with 52.222-17 NON-DISPLACEMENT OF QUALIFIED WORKERS, The Government cannot provide this information.

13. Current period of performance.

A. Current Contract End Date 05/31/2015

14. Current contract value.

A. Total Contract Value is $1,404,184.56

15. # of personnel supporting this requirement.

A. This contract is to supplement federal staff which varies depending on census, level of care requirements, leave periods, vacancies, etc.

16. In 4.2 it states that the scheduling is a 2-week snapshot for scheduling, however, in 7.1 is states that the schedules is prepared on a monthly basis, provided 2 weeks before the first day of that schedule.

Can you please let us know which is correct?

A. Schedules are made up on a monthly basis. A two week snap shot is utilized to fill any vacancies that were not planned for to ensure all shifts are covered. See attachment G attached.

17. In 5.3, it states that providers must be in good standing in the District of Columbia. In 5.4.3, in also includes VA and MD. Which is correct?

A. Must be in good standing in DC, VA & MD. (See updated PWS)

18. Typically, for Federal contracts, any state licensure is valid. Can the USG please share why this is limited to any particular licensure?

A. This only applies to NP because the Government requires that the practitioner be licensed in DC, MD or VA to practice medicine. All other positions are covered under the blanket umbrella.

19. Must the NPs be certified in Geriatrics or may they have previous experience working with geriatric patients?

A. NP certified in Geriatrics requested in section 5.4.3 of PWS.

20. If the NP may only work 200 hours per year, how will the government work with the contractor to ensure that the NP will have availability to work the minimum of hours necessary in the first 60 days to abide by the orientation requirement?

A. See Section 5.10 of PWS.

21. If the appropriate NAICS code is currently not listed in SAM. Can we still bid for this solicitation?

A. No, the NAICS would need to be added to your SAM registration prior to proposing.

22. Can a Total Small Business (within the size standard of $27.5M) who doesn’t have GSA schedule but has past performances in relevant areas bid for this opportunity?

A. No. This is an Open Market Total Small Business Set Aside requirement.

23. Is it possible for you to attach a separate PDF document for the Past Performance Questionnaire instead of us emailing the whole RFP to our contacts?

A. Yes, find attached document.

24. Will an Excel spreadsheet showing our Labor Rates and price build-up be sufficient enough to replace submitting Attachment A-Labor Categories & Pricing?

25. Regarding orientation (RFP 5.10) reimbursement for the 2nd day, does the contractor need to 60 days in order to invoice the agency or can the contractor invoice the agency for the 2nd day of orientation (8 hours) in the bi-weekly invoice following the NP/RN/LPN/CNA’s completion of 40 work hours?

A. The Contractor shall invoice for the 2nd day of orientation once the contractor’s employee has worked the required 40 hours.

26. If an awarded contractor transitions an incumbent’s nursing professional who had completed orientation, does that nursing professional need to undergo the two (2) day orientation again? (RFP 8.1and 15.1)

A. No.

27. Per Annual Training (RFP 5.10.1), how many hours does Armed Forces Retirement Home (AFRH) entail?

A. 6-8 hours of mandatory training annually. See updated PWS attached.

29. Under RFP 8.1 Contractor Requirements: “The Contractor shall establish a fully operational business office staffed by a representatives of the Contractor who has the authority to make decisions as it relates to this contract,” is the agency requesting a contractor have an office in the facility, nearby, in the city, in the state, or in the region?

A. See updated section 8.1 of the PWS, the word “established” has been updated to “maintain”. The Government is not requiring the contractor to have an office in the facility, nearby, in the city, in the state, or in the region.

30. How many contractors does the agency expect to award contracts to under this solicitation?

A. It will be a single award to one contractor.

31. What is the anticipated Start Date of the Contract?

A. A contract start date of 06/01/2015 is anticipated.

32. Are there currently any contractors that will be offered the first right of refusal for their perspective positions?

A. Yes

33. 5.12 Status Reporting - Does the reporting functions need to be available 24/7 on a cloud service or on a web page that requires a login?

A. Available 24/7 on a cloud service. See updated PWS attached.

34. How many NPs, RNs, LPNs, and CNAs are currently staffing the AFRH?

A. The Government doesn't utilize a set number of positions at any of these positions. The Government requests the contractor to provide staffing to support specific shifts which can significantly vary daily.

35. Attachment A – Can you please provide a revised “Attachment A”. The currently posted Attachment A does not stipulate where offeror’s are to insert their unit prices and totals. Also could the government please provide Attachment A in MS Excel?

36. In Section 6 it states that "Contractor shall assure that staff assigned to work at AFRH will work no more than 16 hours in any 24-hour period regardless of work locale" and in Section 7.1 it states that "The contractor shall have ample staff to cover all vacant shifts with personnel working no more than 12 hours within any 24 hour period."

WHICH STANDARD SHOULD BE FOLLOWED?

A. Section 6 is correct section 7.1 is a typographical error. Please see updated PWS attached.

37. In attachment A - Pricing Sheet . . . the three sections (Base period, Option Period 1 and Option Period 2) seem redundant with the columns (Base Period 6/1/15 to 5/31/16, Option Period 1 6/1/16 to 5/31/17 and Option Period 2 6/1/17 to 5/31/18) . . . Are the specific sections and their associated columns expected to reflect pricing for the potential of only receiving the contract for that or those periods?

A. See clarification on question 8 above.

38. SOW 7.8 - Is the disincentive labor rate the SCA rate or Billable rate?

A. Billable rate

39. Would AFRH please consider an extension as the current proposal is due in less than 2 weeks?

A. No.