RFQ-ac maintenance 6 2011.doc

REQUEST FOR QUOTATION

FIN-13000-11-0177

PERFORMANCE WORK STATEMENT

PREVENTIVE AND EMERGENCY A/C SERVICE

Submission/Instruction This requirement is a set-aside for small businesses. Offerors are to provide a brief plan (less than 10 pages) describing service personnel qualifications, emergency service response plan, and details of preventive maintenance. Vendor shall supply labor and materials necessary to conduct preventive maintenance and emergency service for the air conditioning units and dry cooler described below:

A/C Units and Dry Cooler

(1) 1 Ea. Liebert Challenger 3000; Model BU071WGAAEI; Volts 460, Ph 3, HZ 60; Date K-2002.

(2) 1 Ea. Liebert Challenger 3000; Model BF071WGAGES, S/N 702768-001; Volts 460, Ph 3, Hz 60; Date B-2005

(3) 1 Ea. Liebert Minimate; Model MM14W3XHEHB; S/N 0814N164833; 1.5 Ton

(4) 1 Ea. Climate Master; Model GRH024BGC20CLSS; S/N G10632082; 2 Ton

(5) 1 Ea. Climate Master; Model GRH024BGC20CLSS; S/N G10935135; 2 Ton

(6) 6 Ea. 3 Ton LG Multi V ceiling mounted a/c units; Model # ARNU-363-TNC2

(7) 1 Ea. Mitsubishi Mr. Slim, 2 Ton Wall Mounted Unit; Model #MSY-GE12NA, S/N 0000231

(8) 1 Ea. Dry Cooler located on roof supporting Liebert, Model BF071WGAGES, S/N 702768-001

Preventive Maintenance Services Conduct a minimum of six (6) (or more but not to exceed CLIN 0001 cost amount) preventive maintenance inspections on A/C units and dry cooler listed above. Inspections shall be scheduled at the minimum of every 2 months, and shall be conducted during business hours. Detailed service reports of maintenance establishing individual unit case history shall be retained by Contractor and copies furnished to FinCEN. Quotes are due no later than 9:00 a.m. June 15, 2011.

Emergency Service

Preferential 24 hour emergency service plan encompassing a/c units above shall be offered. Minimum requirements for all plans to include:

1. Fast response 24 hour emergency service for units 1, 2, 3, 4, 5 and 8

2. Four (4) hour emergency service response for units 6 and 7

3. Two (2) service technicians on 24 hour emergency call

4. Service vehicles stocked with Liebert, Climate Master, LG and Mitsubishi parts

5. Large in-house inventory of Liebert, Climate Master, Mitsubishi and LG parts

6. Spot Coolers available in stock should critical units fail and delivered to FinCEN within 2 hours.

7. Provide a rate cost for emergency service after hours and on weekends

8. Email proposals must be submitted and approved by the COTR before any emergency work can take place.

Qualifications

All service personnel must be Liebert and Climate Master factory certified with a working knowledge of LG and Mitsubishi as appropriate to service call. Offeror shall submit with quote certifications.

Work Location/Business Hours

Financial Crimes Enforcement Network (FinCEN)

Vienna, VA 22183-0039

Monday through Friday, 8 a.m. – 5 p.m.

Requirements

Visitors are expected to comply with established access control procedures (including issuance of visitor/escort-required badges). A valid driver’s license will be needed in order to check-in. After check-in, the visitor shall contact or have the FinCEN security officer contact the sponsor hosting the visit. Visitors are required to follow the escort’s instructions and comply with internal sign-in procedures as warranted in particular areas being visited. This may include, but is not necessarily limited to relinquishing prohibited items such as personal digital assistants or Blackberry communication devices, cellular phones, two-way pagers, photographic and recording equipment, etc. Escort required badges shall be worn above the waist while in the facility and returned to the 4th floor security desk when leaving the site.

Additional Terms and Conditions

1. Vendor may invoice after each maintenance repair.

2. The Freight on Board (F.O.B.) Destination delivery address in Vienna shall be provided to the awardee upon execution of the order.

Evaluations

Best value determination will be based upon technical capability, past performance, price, and HUBZone small business participation. Technical, Past performance, and HUBZone participation when combined are more important than price. Technical proposal should address how the offeror intends to meet and exceed agency requirements. Technical proposal should address quality control and quality assurance. Past performance should address past contracts, challenges and how the offeror overcame them. Contractors offering better than minimum qualifications and response times will be judged favorably. Offerors are required to submit a quotation through email to Maxwell.Sarpong@FinCEN.gov, and shall provide TIN and DUNS with their quote. FAR 52.222-41 Service Contract Act of 1965 and Wage Determination No. 2005-2104, Revision 12, Dated June 15, 2010 shall apply to any resultant order. Questions regarding this RFQ should be directed to Maxwell Sarpong at (703) 905-5016.

CLIN Description

Unit (EA) Quantity Unit Price Extended Amt.

Minimum of 6

Preventive Maintenance Services

(POP: 06/21/11 – 06/20/12)

0002*

Emergency Services

Not To Exceed

(POP: 06/21/11 – 06/20/12) $25,000

*Contract Line Item Emergency Services shall be used at the discretion of the Contracting Officer and the Contracting Officer Technical Representative. The contractor shall propose an hourly rate for work that maybe required as “Emergency Services.” Approval by the COTR will be required before the contractor can bill under the CLIN for “Emergency Services.”

Option 1

(POP: 06/21/12 – 06/20/13)

0004*

Option 1

Emergency Services $25,000

(POP: 06/21/12 – 06/20/13)

*Contract Line Item Emergency Services shall be used at the discretion of the Contracting Officer and the Contracting Officer Technical Representative. The contractor shall propose an hourly rate for work that maybe required as “Emergency Services.” Approval by the COTR will be required before the contractor can bill under the CLIN for “Emergency Services.”

Option 2

(POP:06/21/13 – 06/20/14)

0006*

Option 2

$25,000

(POP:06/21/13 – 06/20/14)

*Contract Line Item Emergency Services shall be used at the discretion of the Contracting Officer and the Contracting Officer Technical Representative. The contractor shall propose an hourly rate for work that maybe required as “Emergency Services.” Approval by the COTR will be required before the contractor can bill under the CLIN for “Emergency Services.”

Option 3

(POP: 6/21/14 – 06/20/15)

0008*

Option 3

(POP: 6/21/14 – 06/20/15)

*Contract Line Item Emergency Services shall be used at the discretion of the Contracting Officer and the Contracting Officer Technical Representative. The contractor shall propose an hourly rate for work that maybe required as “Emergency Services.” Approval by the COTR will be required before the contractor can bill under the CLIN for “Emergency Services.”

Option 4

(POP: 6/21/15 – 06/20/16)

0010*

Option 4

(POP: 6/21/15 – 06/20/16)

*Contract Line Item Emergency Services shall be used at the discretion of the Contracting Officer and the Contracting Officer Technical Representative. The contractor shall propose an hourly rate for work that maybe required as “Emergency Services.” Approval by the COTR will be required before the contractor can bill under the CLIN for “Emergency Services.”