Questions and Answers to RFP Visitor Escort Services.doc

Responses To Questions Is a Secret facility clearance for the above mentioned solicitation required with the contractor's bid submission?

Is there an incumbent contractor? Any additional details would be appreciated.

· A secret facility clearance is required at the start of performance; however it is not required to submit a bid. The Contractor will be required to provide documentation of a facility clearance prior to start of performance of the contract. There is no incumbent and this is a new requirement for FinCEN.

The referenced solicitation announcement in FedBizOpps indicated that the set-aside is N/A, but the RFP doc indicates that is it a HUBZone set-aside.

· This requirement is set-aside for HUBZone small businesses.

WHAT SECURITY GUARD LEVEL ARE YOU SPECIFYING FOR THIS SOLICITATION, GUARD I OR GUARD II?

· Guard I

SECTION D.1 INDICATES THAT TWO ESCORTS ARE TO WORK FROM 7:00 AM TO 3:30 PM AND ONE ESCORT IS TO WORK FROM 8:30AM TO 5:00PM. IF ASKED TO REPORT ONE HOUR EARLIER THAN NORMAL, OR STAY ONE HOUR LATER THAN NORMAL, DOES THAT MEAN THE REGULARLY SCHEDULED WORK HOURS ALSO CHANGE, SO THAT THERE ISN'T ANY OVERTIME REQUIRED. I.E. IF YOU COME IN AT 6:00 AM. AS OPPOSED TO 7:OOAM DOES THE WORK DAY THEN END AT 2:30 PM AS OPPOSED TO 3:30PM. PLEASE CLARIFY?

· If the contractor is asked to report one hour earlier than normal, or stay one hour later than normal, the regularly scheduled work hours does not change. The escorts on occasions maybe required to be present 1 hour earlier than scheduled time and stay 1 hour later than scheduled leave time at no cost to the Government. I.E. If the escort is asked to come in at 6:00 AM as opposed to 7:00 AM, the work day ends at 3:30 regular scheduled time.

ARE THESS POSITIONS ARMED?

· No

REFERENCE PAGE 3 PRICING. THE HOURS INDICATED ARE 108 PER WEEK. HOWEVER, THE SCHEDULE ON PAGE 7 REFLECTS 120 HOURS PER WEEK. CAN YOU ADVISE THE REASON FOR THE DIFFERENCE?

· This is a firm fixed price requirement, the offeror should submit pricing based on the estimated level of effort for three full time escorts for 5,640 hours.

OUR INTENT IS TO SUBMIT A PROPOSAL AS THE PRIME, SINCE WE ARE A QUALIFIED HUBZONE COMPANY. HOWEVER, WE DO NOT HAVE THE PAST PERFORMACE AS SPECIFIED IN THE SOLICITATION. WILL YOU RECOGNIZE THE PAST PERFORMANCE OF A SUB CONTRACTOR THAT WE CURRENTLY HAVE A MENTOR-PROTÉGÉ RELATIONSHIP THROUGH THE DEPARTMENT OF HOMELAND SECURITY?

· YES; An offeror with no past performance information will receive a neutral rating (i.e., the rating will not add to or detract from its rating).

Under section C.2 Staffing Level, the Solicitation states that “The Contractor shall identify a Program Manager at no cost to the Government who shall be the main point of contact for the COTR to coordinate contract related actions.”

· The Program Manager shall be the main point of contact for the COTR to coordinate contract related actions.

Does the term “no cost” include indirect burdening such as Overhead and G&A, or should the term be modified to state at no direct cost?

· “No cost” means any indirect and direct cost. This is a firm fixed price requirement, meaning fully loaded rates.

Is the Program Manager position considered a dedicated position or may they perform other tasks and responsibilities for the Contractor?

· The PM position is not a dedicated position however they must be available, responsive, and be the main point of contact for the COTR to coordinate contract and performance related actions.

Under section D.1 Hours of Work, the Solicitation states that “The Visitor Escorts on occasions may be required to be present 1 hour earlier than scheduled and stay 1 hour later than scheduled leave time at no cost to the Government.”

Question; How frequently have these extensions occurred?

· This will happen infrequently.

Question; Does the term “no cost” include indirect burdening such as Overhead and G&A, or should the term be modified to state at no direct cost?

· “No cost” means any direct and indirect will be no cost to the Government.

Under section 52.212-2 – Evaluation – Past Performance, The Solicitation states “The Contractor will provide the last 10 awarded contracts that are the same type as this requirement.”

Question, Considering this solicitation is set aside for HUBZONE companies it may be difficult to provide the required 10 contracts of the same type. Would the Government consider lowering the requirement to five?

· The offeror should submit what you have.