TF SAFE PWS_13 May 2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

Task Force Safety Assessments of Fire and Electricity/

Unified Facilities Criteria Assessments (TF SAFE/UFC) within Central Command (CENTCOM) Area of Responsibility (AOR)

May 13, 2024

Program Objective

The objective of this service contract is for the Contractor to provide technical services including, but not limited to inspections, assessments, repairs, testing, reports, and training for facilities, and operations-related projects. Target services include:

• Inspecting, updating, testing and repairing electrical LIFE / HEALTH / SAFETY (LHS) hazards and on-going electrical distribution issues for low voltage electrical power systems within the CENTCOM AOR..

Low Voltage refers to the definition of “Low Voltage System” in UFC 3-520-01 appendix D-2: Definition of Terms and generally means any electrically system less than 1000 volts alternating current (VAC) root mean square (RMS).

• Providing logistical storage, inventory, management, distribution, and accountability of Government

Property / Contractor Acquired Property (GP/CAP), for all TF SAFE equipment and materials throughout the CENTCOM AOR.

• Providing a team to conduct facility evaluations to determine the safety and habitability of facilities in the

CENTCOM AOR and provide feedback to installation leadership with the aim of reducing life, health and safety (LHS) hazards.

• Providing the necessary management, supervision, labor, tools, equipment and administrative materials for all services provided, to include safety equipment.

The CENTCOM AOR includes, but is not limited to: Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkmenistan, Israel, United Arab

Emirates (UAE), Uzbekistan, and Yemen. All services will be performed at existing and future U.S. military and/or coalition occupied facilities within the CENTCOM AOR. Given that fact, only proposals from U.S. based companies will be considered. If services are required in a country within the CENTCOM AOR subject to additional uplifts, those uplifts must be accounted for under Task 4A. Minimum uplift is 15% in AOR, this must be built into proposal.

The Contractor’s performance on all tasks and subtasks within the PWS will be rated using the Contractor

Performance Assessment Reporting System (CPARS). For electrical services the Government will measure the

Contractor’s performance by the adherence to the staffing level requirement, the numbers of a) facilities inspected, b)

LHS items identified, c) repairs completed, and by the reports submitted. For logistical and property services, the

Government will measure the Contractor’s performance of inventory accomplishment, documentation maintained, management of property and timely distribution of materials.

For the purpose of evaluating Contractor performance, staffing will be divided into three groups of personnel:

Management, Electrical Teams, and UFC Inspection Teams. The Contractor is required to maintain a 90% staffing level for the duration of the contract for the Management group. The Contractor is required to maintain a 100% staffing level for the duration of the contract for the Electrical Teams and UFC Inspection Teams. Management shall consist of all personnel collectively comprising the Key Personnel Package as each is further defined within this PWS in Section 2.2. The specific definitions of Electrical Teams are also defined further within this PWS in

Section 2.1. The Contractor shall maintain sufficient personnel to ensure no impact to operations or staffing shortage due to Rest and Recuperation (R&R) Leave, Emergency Leave, and Attrition. For the avoidance of doubt, this means that the Contractor may need to retain additional employees in excess of the minimum amounts required herein in order to meet the staffing level requirement at all times during the Period of Performance.

Performance metrics are listed in the PWS and in the Quality Assurance Surveillance Plan (QASP).

Pursuant to FAR 52.230-2, Cost Accounting Standards, contractors will be required to comply with all CAS specified in 48 CFR 9904, to disclose actual cost accounting practices and to follow disclosed and established cost accounting practices consistently.

1.0 Task 1 - Phase-In and Mobilization

1.1 General Requirements

The Contractor shall execute the overall strategy and approach for ensuring a smooth and seamless transition of personnel and equipment for effective and efficient operations and without any disruption in services. The timeline for Phase-In is not to exceed 60 calendar days from the time of award. During the Phase-In, the Contractor shall complete all required and associated tasks to be Fully Mission Capable (FMC):

• Complete hiring, personnel mobilization, and associated actions, for all awarded tasks;

• Obtain appropriate visas and base badging for all mobilized personnel;

• Complete the contract Work Plan with all associated sub-plans, appendices and addendum, and obtain

Government approval;

• Complete 100% accountability audit and transfer of Government property;

• Complete mobilization of Contractor provided materials and equipment associated with awarded tasks;

• Install and function check the Contractor provided internet and communications package;

• Procure Defense Base Act (DBA) insurance for U.S. personnel to be mobilized and provide proof of DBA to KO and COR prior to said mobilization;

• Procure/provide applicable U.K. or country specific insurance for personnel to be mobilized prior to said mobilization; and

• Complete any additional and justifiable phase-in tasks required for the Contractor’s successful execution of the PWS requirements.

Meeting of the requirements listed above to the satisfaction of the Contracting Officer (KO) or the Contracting

Officer Representative (COR) and receiving the KO approval in writing constitutes Notice to Proceed (NTP).

1.1.1 The proposed Firm Fixed Price (FFP) should include all the Contractor’s Phase-In costs to include mobilization, as recovery of costs will be limited to only those proposed. It is understood that the Government intends to award follow-on Subtasks in sufficient time to prevent demobilization and the need for a subsequent remobilization of staff. Any costs incurred by the Contractor not covered in the proposal of this task are the sole responsibility of the Contractor; therefore, the Contractor should consider personnel turnover that may occur throughout the contract when pricing this task.

1.1.2 Prior to mobilizing any personnel, all required documentation to include but not limited to certificates, licenses, security clearances, and “fit for duties,” shall be filed with the COR within the COR file. These documents should provide sufficient confirmation that the minimum standards are met for each individual assigned to the project before they are deployed.

1.1.3 Newly deploying Contractor U.S. personnel shall be required to report to an authorized DOD deployment center for in processing at date(s) and location to be determined by the COR prior to deployment. Permanent U.S.

employee departure, whether from completion of work or otherwise, requires out-processing through same.

Employees should be made available to the COR for inbound and outbound (off contract) interviews.

1.1.4 Newly deploying Contractor U.K. personnel are required to adhere to all DOD deployment requirements prior to deployment. Employees should be made available to the COR for inbound and outbound (off contract) interviews at the request of the COR.

1.1.5 The Contractor’s travel requirements shall be inclusive of all costs associated with movement of personnel from their Home of Record (HOR) to the deployment center and onward movement to CENTCOM AOR locations.

Method of mobilization shall be approved by the COR.

1.2 Work Plan

The Contractor shall develop a Work Plan to assure sufficient detail to indicate successful completion of all tasks within the Period of Performance. As a minimum, the Work Plan must include:

1.2.1 Mobilization/demobilization plan

1.2.2 Property Management System – The Contracting Officer, in consultation with the property administrator shall determine whether the contractor's property management system complies with the system criteria for an acceptable property management system as prescribed in the DFARS clause at 252.245-7003 and FAR 52.245-

1(f).Personnel qualifications/training/experience

1.2.3 Quality control plan

1.2.4 Technical approach with timeline

1.2.5 Accident Prevention Plan

1.2.6 Environmental Protection Plan

1.2.7 Organizational chart

1.2.8 Personnel Management System

The Contractor shall update the Work Plan utilizing Field Change Requests (FCRs), as required throughout the

Period of Performance as needed in order to be successful in fulfilling the obligations of the Contract. The Work

Plan must also be made available for review by the COR throughout the Period of Performance.

1.3 Optional Subtask 1A: Mobilization and Demobilization for Optional Electrical Teams. The Contractor must account for mobilization and demobilization of personnel performing under Optional Tasks 2B-2D in accordance with all applicable requirements in Sections 1.1 and 5.0 of this PWS. The Contractor is required to propose a FFP for the mobilization and demobilization of three separate electrical teams, to cover the mobilization and demobilization costs required to execute the stipulations of Tasks 2B, 2C, and 2D of the PWS.

1.4 Optional Subtask 1B: Mobilization and Demobilization for Optional UFC Inspection Team. The Contractor must account for mobilization and demobilization of personnel performing under Optional Task 3B in accordance with all applicable requirements in Sections 1.1 and 5.0 of this PWS. The Contractor is required to propose a FFP for the mobilization and demobilization of one team.

2.0 Task 2 - Electrical Assessment, Inspection and Repair Program

2.1 General Requirements

Included in this Task and all Subtasks are the electrical inspection and repair personnel and the management, technical, logistical, and administrative support required to accomplish the work indicated herein. Key Personnel are specifically defined and required within the Contract, but for the avoidance of doubt, the Contractor shall provide, as the Contractor deems necessary to fulfill the obligations of this Contract, additional support personnel at no additional cost to the Government under this task. The Contractor shall provide an Organization Chart identifying, at a minimum, the Key Personnel identified within this PWS, subcontractors, and the corresponding responsibilities, structure, and lines of authority. The Contractor shall also provide all necessary labor, tools and safety equipment, and inspection, testing and repair equipment necessary to fulfill the obligations of this Contract. Each subtask shall contain project management support costs to support the Electrical Teams.

Task 2 generally includes, but is not limited to:

• Electrical safety inspections;

• Immediate corrective actions/repairs for imminent LHS hazards and/or on-going electrical distribution issues repaired to the Code(s) described in Section 2.4;

• Conducting in- and out-briefs to base commanders, base operating support-integrator (BOS-I), etc. as appropriate in order to describe the scope of work, deficiencies found, and plan to correct LHS hazards;

• Creating personnel, inspection, and repair reports for Government review;

• Submitting work orders to density providers for deficiencies found during inspections, as well as monitoring, conducting sample re-inspections, and reporting the progress of such work orders;

• Preparing and submitting to the COR an Electrical Bill of Material (EBOM) considered necessary to affect corrective actions and repairs;,

• Managing, taking inventory, and distributing the Government-provided EBOM, as well as determining and reporting usage rates for such supplies; and

• Facilitating the movement of personnel and EBOM throughout the CENTCOM AOR.

The Operations Center for services provided is based at Camp Arifjan, Kuwait. The distribution of personnel to support the program will be directed by the TF SAFE COR to the Contractors based on the customer operational priorities. Upon completion of assessments, updates and/or repairs on any base, personnel may be shifted at the direction of the COR based on Government priorities. The Operations Center is intended to function as a major hub for movement of Electrical Teams and EBOM for services provided on other bases within CENTCOM AOR. The

Contractor shall maintain existing office facilities and storage facilities for operations at the Operations Center. The

Contractor shall provide the Operations Center with communications uplink, phone, internet service, and a working office environment including computers and office equipment, as required to fulfill the obligations of the Contract and as specifically required in Task 4. In order to fulfill the obligations of this Contract, the Contractor may find it necessary to maintain and support additional hubs in other locations with the CENTCOM AOR.

The electrical services rendered will be on current or future U.S. or coalition buildings, structures, and facilities, typically beginning at service entrance conductor termination point originating from the nearest low voltage system power source (or separately derived system) providing the electrical service to the facility and ending at the connection/termination point for each branch circuit load within the system. The work will include, but is not limited to, electrical distribution equipment, switch boards, distribution boards, panel boards, load centers, motor control centers, disconnect switches, transfer switches, transformers, other electrical equipment, and premise wiring as defined in in the most current National Electrical Code (NEC) standard for 60 Hz systems. The work will also include all commercial and tactical low voltage power systems for both temporary and permanent structures.

While there is not a design element in this contract, the Contractor serves as subject matter expert to review and shall inspect electrical installations to ensure code compliance for new construction that is in progress or completed.

The Contractor shall review plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate codes/standards. The Contractor shall participate in project charrettes and design reviews to ensure electrical safety standards and criteria are adequately incorporated in project designs and cost estimates from the initiation of the project until completion. Project and plan reviews shall be performed by qualified personnel.

2.1.1 Subtask 2A, Key Personnel Package and Three Electrical Teams: The Contractor shall field one (1) Key

Personnel Package and any additional management, technical, logistical, or administrative support personnel the

Contractor deems necessary to fulfill the obligations of this Contract. A Key Personnel Package is described specifically in Section 2.2. The Contractor shall also field three (3) Electrical Teams capable of, at a minimum, performing electrical assessments and updates on facilities and electrical distribution systems less than 1000VAC as well as inspecting for and repairing LHS hazards, and electrical infrastructure. Electrical Teams under Subtask 2A will be primarily assigned to Kuwait, and all associated labor uplifts for Kuwait shall be included in proposal. An

Electrical Team is defined herein as an independently operating, 2-person team consisting of one (1) master electrician and (1) journeyman electrician, each individually referred to as an Electrical Inspector and fulfilling the obligations and requirements of the Contract herein and as described specifically in Section 2.3. An Electrical Team consisting of 2 master electricians is also considered acceptable. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. In addition to the requirements for security clearances described herein, all personnel must be eligible for a Secret Clearance, or Limited Access

Authorization (LAA) for U.K. citizens.

2.1.2 Optional Subtask 2B, Three Additional Electrical Teams, Iraq and Syria: The Contractor shall supplement

Subtask 2A by fielding three (3) additional Electrical Teams along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this

Contract. Electrical teams under this subtask will be specifically assigned to Iraq and/or Syria and all associated labor uplifts for those countries shall be included in proposal. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion of the current base or option year.

2.1.3 Optional Subtask 2C, Three Additional Electrical Teams: The Contractor shall supplement Subtask 2A by fielding three (3) additional Electrical Teams along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion of the current base or option year.

2.1.4 Optional Subtask 2D, Three Additional Electrical Teams: The Contractor shall supplement Subtask 2A by fielding three (3) additional Electrical Teams along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion

2.2 Key Personnel Qualifications

2.2.1 The requirements for the personnel defined in the Key Personnel Package in Subtask 2A are described further in this Section. Key Personnel must be forward-deployed and the individuals that fill these positions must not be assigned to more than one Key Personnel position (dual-hatted). Project Manager must have a Secret Security

Clearance prior to deployment and be able to maintain a Secret Security Clearance throughout the Period of

Performance. If PMO is split between various locations then other key personnel may be required to badge into secure facilities as part of their daily duties. They shall have a minimum of one (1) year of experience managing multiple teams working in remote locations. Any changes in Key Personnel must be approved by the KO and all key personnel must be employed by the Prime Contractor; no subcontracting of key personnel is authorized.

2.2.2 Project Manager: The Project Manager for the overall contract provides a single Point of Contact (POC) for the KO, provides Programmatic Reporting to USACE, and can address overall management and contracting issues.

This individual shall have at least three (3) years of experience in U.S. Government (USG) contract project management on programs similar in size and complexity to the effort described in this PWS. Programmatic

Reporting includes but is not limited to executive summary “dashboard” information showing trend analysis and projections for each location where TF SAFE personnel are operating. Additional information on reporting requirements is found in Section 2.7 of this PWS. Any subsequent change in Project Manager must be approved by the KO. The Property Manager will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM AOR as determined by the COR based on the needs of the customer and program.

2.2.3 Quality Control Manager/ Specialists: The Quality Control Manager with documented training and licensure as an electrician in directly related work, shall address overall quality management, quality control/assurance, quality auditing, and process improvement of the program. The Quality Control Manager assures overall standardization and quality of contract deliverables and general contract compliance. The Contractor shall propose a single QC manager and one QC Specialist per four (4) fielded electrical inspection teams. The QC

Manager or one of the QC Specialists (U.K.) shall have CompEx 01-04 certification. The QC Manager or one of the

QC Specialists (U.K.) shall have CompEx 07-08. The QC Manager and QC Specialists will be primarily remote but will be forward-deployable to mission requirement in CENTCOM AOR as determined by the COR based on the needs of the customer and program.

2.2.4 Property Manager: The Property Manager shall, in coordination with designated Government representatives, be required to maintain up-to-date Government property records and inventory of property for all

GP/CAP. The Contractor’s Property Manager shall maintain accounting documentation regarding the issuance of

GP/CAP to all Contractor employees or subcontractors in accordance with FAR Clauses 52.245-1 and 52.245-9, and

DFARS Clauses 252.245-7003 and 252.245-7005. The Contractor’s Property Manager shall coordinate with other

Contractor property personnel and designated Government representatives, as applicable, regarding the management and accounting of GP/CAP. The Contractor’s Property Manager shall at a minimum be a Certified Professional

Property Administrator (CPPA); however, a Certified Professional Property Manager (CPPM) is preferred. The

Property Manager will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in

CENTCOM AOR as determined by the COR based on the needs of the customer and program.

2.2.5 Site Safety and Health Officer: The full time, dedicated Site Safety and Health Officer (SSHO) shall implement and manage a program safety plan in accordance with EM 385-1-1 Safety and Health Requirements

Manual. The SSHO shall be qualified IAW EM 385-1-1, Section 01.A.17 and be a licensed master electrician. The

SSHO will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM

AOR as determined by the COR based on the needs of the customer and program. This is not a dual hatted position.

2.2.6 Materials Control Supervisor and Specialist: The Materials Control Supervisor shall perform management and operation of the EBOM containers. Materials Control Supervisor, at a minimum, shall have three years of warehousing/logistics related knowledge and/or training, have experience in an Outside the Continental U.S. Army environment, be a licensed/certified Material Handling Equipment (MHE) operator, and have experience with

10,000 lbs. capacity Telehandlers and forklifts. Additionally, the Contractor shall provide a Materials Control

Specialist to assist the Materials Control Supervisor. At a minimum, the Materials Control Specialist shall have one year of warehousing/logistics related knowledge and/or training, be licensed/certified Material Handling Equipment

(MHE) operator, be licensed/certified with 10,000 lbs capacity Telehandlers and forklifts and have experience in an

Army environment Outside the Continental U.S.

2.2.7 Field Office Administrator (FOA): FOA shall provide overall daily support and general office support to the Operations Center, Project Manager and PMO staff. FOA shall perform standard administrative functions that require handling highly important and confidential and/ or classified nature. FOA shall assist in employee onboarding, mobilization and demobilization, conduct exit interviews and coordinate personnel movement within the AOR; to include mobilization, R&R, and Emergency Leave. FOA shall edit and format reports, and update and distribute meeting notes and conduct routine correspondence. FOA may be required to complete other duties as assigned for project success. The FOA shall have a minimum 4 years of experience in a forward environment. The

FOA shall be a licensed master electrician. The FOA will be primarily assigned in Kuwait but will be forward-deployable to mission requirement in CENTCOM AOR as determined by the COR based on the needs of the customer and program.

2.2.8 AO Lead (Electrical): Serve as SME for electrical operations assisting Project Manager throughout AOR.

The AO Lead shall be a master electrician with experience in 50 Hz and 60 Hz electrical systems. The AO Lead shall represent TF SAFE as SME in customer meetings accompanying PM and/or COR. The AO Lead shall have a minimum 4yrs experience in a forward environment performing electrical inspection, repair, reporting, and be able to articulate contractual obligations in a professional setting. The AO Lead may be required to complete other duties as assigned for project success. The AO Lead is to be primarily assigned in Kuwait but must be forward-deployable to mission requirements in CENTCOM AOR as determined by the COR based on the needs of the customer and program (e.g., relocation to Jordan if electrical teams are assigned to Jordan).

2.3 Electrical Inspector Qualifications

The mandatory qualifications for the Electrical Inspectors that comprise the Electrical Teams as defined in Subtask

2A are described in this section. The maximum ratio U.S. / U.K. allowed on this contract shall be 70%/30% U.K. to

U.S. Electricians All U.S. Electrical Inspectors must be eligible for a Secret clearance. All U.K. Electrical

Inspectors must be eligible for Limited Access Authorization (LAA).

2.3.1 U.K. Master Electrician/Skilled Person (Electrically): The U.K., does not specifically call out title(s) of

Journeymen or Master Electricians. The following will apply. Qualifications and Credit Framework (QCF): Has successfully completed the "Level Three (3) National Vocational Qualification (NVQ), or recognized approved apprenticeship (4 years), or Scottish Vocational Qualification (SVQ) Diploma in Installing Electro technical

Systems and Equipment (Buildings, Structures and Environment)" from an accredited organization registered with the Office of Qualifications and Examinations Regulation in the United Kingdom. Minimum 5 years electrical working experience (not including apprenticeship).

2.3.2 U.S. Master Electrician/ Skilled Person (Electrically): Licensed Master Electrician by U.S. state, municipality, or territory or equivalent qualifications/certifications and at least five (5) years of experience. For states that do not issue licenses, equivalent qualifications and at least five (5) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings.

2.3.3 U.K. Journeyman Electrician/ Instructed Person (Electrically): The U.K. does not specifically call out title(s) of Journeymen or Master Electricians. Qualifications and Credit Framework (QCF): Has successfully completed the "Level Three (3) National Vocational Qualification (NVQ), or recognized approved apprenticeship (4 years), or Scottish Vocational Qualification (SVQ) Diploma in Installing Electro technical Systems and Equipment

(Buildings, Structures and Environment)" from an accredited organization registered with the Office of

Qualifications and Examinations Regulation in the United Kingdom.

2.3.4 U.S. Journeyman Electrician/ Instructed Person (Electrically): Holds an active "Journeyman Electrician" license, "Master Electrician" license, or "General Electrician" license (for California only) and equivalent qualifications/certifications for states that do not issue licenses with at least five (5) years of experience in one of the electricians' trade occupations directly applicable to the electrical systems related to commercial and industrial buildings issued by a U.S. Governmental body, including a license issued by a city, county, State, territory or possession.

2.4 Standards

All inspections, repair, and work performed to fulfill the obligations of this Contract shall be done to the appropriate standard listed below, dependent on the nature of the electrical system:

• Unified Facilities Criteria (UFC) 3-520-01 Interior Electrical Systems, 2010

• National Fire Protection Association (NFPA) 70 National Electrical Code (NEC), 2020 standard for 60 Hz systems

• British Standard (BS) 7671 Requirements for Electrical Installations, 18th edition (BS7671, 18th Ed) for 50

Hz systems

• Ministry of Electricity and Water (MEW) / S-1 General Specification for Electrical Installation, 2014

(Kuwait)

2.5 Location Reporting

Reporting is to be tailored to the information requirements of the KO or COR and may change based on operational needs. Reporting requirements and changes will be vetted and approved by COR prior to execution. Reasonable requests for changes to the timing, formatting or content of reports will not be considered an additional burden by the Contractor. Reports shall include, but are not limited to:

2.5.1 Daily Personnel Status Reports for theater reporting requirements

2.5.2 Weekly Status Reports: Provide consolidated, comprehensive weekly status reports consisting of full identification of the personnel performing work under this Contract, their location, the number of facilities inspected and repaired, quality control checklists/reports, and any impacts to the effective performance of the assigned tasks encountered by the crew. This shall include any health issues, safety, and occupational health mishaps and near misses, enemy contact, transportation delays, and indirect fire warning system responses, injuries, improper encounters with U.S. military or civilian Contractor personnel, or other items that are of importance to the staff.

Significant events shall be reported with an initial report, followed up as soon as possible with a detailed report.

2.5.3 Inspection and Repair Reports: Provide a summary of activities performed during the inspection or repair process, deficiencies noted, photographs, and any immediate protective measures taken to isolate personnel from any identified LHS hazards within their locations. The Contractor shall establish and maintain a database of facilities inspected, deficiencies identified, and repairs made that is easily searchable by country, base, and facility.

2.5.4 Work Order and Re-inspection Reports: Provide a summary and analysis of repairs made by the Electrical

Teams and the resolution of work orders submitted to density providers, including results of representative sample re-inspections or full re-inspections as directed by the Government via the COR.

2.6 Additional Costs

As previously stated, any costs incurred by the Contractor not specifically covered in the proposal of this task are the sole responsibilities of the Contractor, with the following exceptions:

2.6.1 The Contractor must include costs associated with R&R within the overall price for this task. R&R is only authorized twice a year for a period not to exceed 15 days each. To reiterate the requirement stated in the Objective, the Contractor must meet the staffing level requirement despite the need for personnel to take on R&R.

2.6.2 Defense Base Act (DBA) insurance costs must be included in the team costs. The DOL has approved multiple insurance carriers which promote a competitive market environment. Therefore, USACE/DMEA

Contractors shall obtain commercially available DBA insurance, from a DOL authorized insurance carrier unless the Contractor is under a self- insurance program approved by the DOL or subject to a waiver. The DOL approved carriers and self-insured employers are available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

2.7 Government Property (GP)

The ongoing contracts for this service include a listing of previously procured GP that the Contractor will have access to and hold stewardship responsibility for. Attachment A provides the list of GP available at the time that the Request for Proposal is issued. Additional GP may be procured under Task 4 – Other Direct Costs (ODCs) and Equipment that will be deemed as CAP but will be managed the same as GP until such time as the

Government takes title. The Contractor shall control all GP/CAP in accordance with FAR 52.245-1, 52.245-9, DFARS 252.211-7003, 252.211-7007, 252.242-7005, 252.245-7003, 252.245-7005 and the Contractor’s Property

Management System. Generally, the Contractor shall be responsible for the following, as well as the additional requirements outline in this section:

• Perform a physical inventory on 10% of all lay down containers monthly. Provide the physical inventory to TF SAFE in spreadsheet form. These inventories shall be sent to the USACE PM, KO, and

Government Property Administrator (GPA).

• Manage the receipt, storage, issue, and transportation of materials to include posting received and issued materials to the web-based system within 24 hours of receiving or issuing at each storage yard and receive, fill, backorder as necessary, close out, and provide status to user on user requisitions within 48 hour of receipt of order.

• Update material inventory with items issued from storage yards. Include date of issue and destination of material.

• Manage system access by adding new user accounts, removing accounts no longer required, and assigning appropriate user access levels.

• Maintain system catalog item descriptions, category, images and adding or deleting products as needed and track all orders with expected delivery dates.

• Submit orders through TF SAFE management for review and forward for approval by the Government for items which are not in stock at any storage yard. If substitute items are not acceptable or if requested items are not included in the contract award, the Contractor shall notify TF SAFE management and Government representatives.

• Monitor feedback from users and administrators on website. Report errors or issues to TF SAFE immediately upon discovery and report all errors to the Government.

• Breakdown of shipment into mission configured loads

• Store materials to ensure protection from weather, degradation, and theft

• Load materials to fill user needs and requests with an assortment of parts - the Contractor shall manage what gets loaded, where it will be shipped to, and the way it is shipped filling the repair needs and requests as directed by TF SAFE via the COR. For example, in the past, 20x8 ft. ISO shipping containers were loaded based on repair team configurations and expected needs with materials.

• Track and report usage of EBOM daily, monthly, and quarterly.

• Maintain 90-day stock level - the Contractor shall maintain an average monthly usage and then ensure at least a 90-day supply of EBOM is available at all times for all TF SAFE electrical repair and inspection teams. Additionally, the EBOM property management system shall specify a process of inventorying current stock and turning in excess material to Defense Logistics Agency (DLA) and/or Retro-Sort

Facility.

• Provide a monthly ordering list to the Government to fulfill team orders and to maintain the 90 day stock level. The Contractor, on occasion, will be tasked to support urgent requests. The Contractor shall provide urgent order requests within 24 hours of receipt of the order.

2.7.1 The Contractor shall provide for the maintenance and repair of all GP/CAP in their possession.

2.7.2 The Contractor shall maintain a purchasing and distribution system at the Administrative Office to provide the GP/CAP to the sites and associated housing areas.

2.7.3 The Contractor shall establish and implement property management plans, systems, and procedures at the contract, program, site or entity level to enable the outcomes outlined in FAR 52.245-1(f). Failure to maintain an acceptable property management system, as defined in DFARS 252.245-7003, may result in disapproval of the system by the KO and/or withholding of payments.

2.7.4 The Contractor shall process expendable/durable and non-expendable property item requisitions as needed.

The Contractor shall review and verify that the requisitions are completed with required information. The Contractor must have the KO and the designated representatives sign all property requisitions. The Contractor shall establish a hard-copy supporting document file for each document register entry. The Contractor shall process the requisition in accordance with their established Property Management System.

2.7.5 The Contractor shall process receipts of complete and partial shipments and prepare material receiving reports to be provided to the Property Manager and forwarded to the Government Property Administrator and the

KO.

2.7.6 The Contractor shall provide property accounting and material management services to include providing accounting for and controlling personal property (Contractor owned property); providing inspection and inventory support; providing special program management as required, and maintenance and repair for GP/CAP.

2.7.7 The Contractor shall maintain up-to-date Government property records for all GP/CAP. All maintenance parts are accountable on the property listing. The Contractor shall maintain a receipt and issue listing, in accordance with FAR Clause 52.245-1. Additionally, CRC issued equipment does not become a part of the Contractor’s property accountability report, as they are accountable by the individual that they are issued to. The Contractor however, shall track these items on a separate listing.

2.7.8 The Contractor shall process lateral transfers and change document lateral transfers as directed and approved by the KO and/or GPA by the use of an SF 30 (Amendment of Solicitation/Modification of Contract).

2.7.9 The Contractor shall process turn-ins of GP/CAP, to include any excess during the life of this contract through the use of the Plant Clearance capability in the GFP Module located within the Procurement Integrated

Enterprise Environment (PIEE). IAW DFARS 252.245-7005.

2.7.10 The Contractor shall conduct inventories/inspections of GP/CAP as directed by the KO and GPA. The

Contractor shall conduct inventories/inspections in accordance with FAR Clause 52.245-1.

2.7.11 The Contractor shall perform annual and periodic inventories in accordance with FAR Clause 52.245-1, and the Contractor’s Property Management Plan. The Contractor shall post current inventory data to the master property database. Inventory results shall be prepared per FAR Clause 52.245-1. The Contractor shall adjust data elements provided as directed by the KO/GPA.

2.7.12 The Contractor shall report any loss of Government Property through the Property Loss capability in the

GFP Module located within the Procurement Integrated Enterprise Environment (PIEE).IAW DFARS 252.211-

7002.

2.7.13 The Contractor shall prepare all reports and necessary documents on contract closeout IAW FAR Clause

52.245-1.

3.0 Task 3 - Facility Inspection Program

(FIRM FIXED PRICE)

3.1 General Requirements

3.1.1 Subtask 3A. UFC Inspection Team. Included in Task 3 are the facility inspection personnel and administrative support personnel, material, and equipment required to accomplish the work indicated in this PWS and as defined in

Section 3.2. Key personnel are specifically defined and required within the Contract, but for the avoidance of doubt, the Contractor shall provide, as the Contractor deems necessary to fulfill the obligations of this Contract, additional support personnel at no additional cost to the Government under this task. The Contractor shall provide an

Organization Chart identifying, at a minimum, the personnel identified within this PWS, subcontractors, and the corresponding responsibilities, structure, and lines of authority. The Contractor shall also provide all necessary labor, tools, safety equipment, and inspection, testing and repair equipment necessary to fulfill the obligations of this

Contract, including all equipment outlined in Section 4-2 of UFC 1-201-02.

3.1.2 Task 3 generally includes:

• Conducting facility evaluations IAW UFC 1-201-02 (the Preliminary and Detailed Evaluations are the primary standard used for determining safety and habitability requirements of facilities in the

USCENTCOM AOR, but the Contractor should be prepared and capable of performing inspections to any

UFC standard as required by the customer);

• Conducting in- and out-briefs to base commanders, BOS-I, etc. as appropriate in order to describe the scope of work, deficiencies found, and suggestions to correct life, health and safety (LHS) hazards;

• Creating personnel, inspection, and evaluation reports for Government review;

• Reviewing plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate codes/standards; and

• Facilitating the movement of personnel throughout the USCENTCOM AOR.

3.1.3 The Operations Center for services provided is under TF SAFE Task 2 and UFC inspection team will report to Project Manager, TF SAFE. The KO/COR shall direct the TF SAFE PM on the distribution of personnel based on the customer operational priorities. Upon completion of assessments, updates and/or repairs on any base, personnel may be shifted at the direction of the COR based on Government priorities. If services are required in a country within the USCENTCOM AOR subject to additional uplifts, those uplifts will be accounted for under Task

4A.

3.1.4 While there is not a design element in this contract, the Contractor shall serve as subject matter expert to review and inspect buildings and/or facilities to ensure code compliance for new construction that is in progress or completed. The Contractor shall review plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate codes/standards. The Contractor shall participate in project charrettes and design reviews to ensure facility criteria, safety and habitability standards and criteria are adequately incorporated in project designs and cost estimates from the initiation of the project until completion. Project and plan reviews shall be performed by qualified personnel.

3.2 Field One (1) UFC Inspection Team

3.2.1 The Contractor shall field one (1) Inspection Team defined as:

• one (1) Civil/Structural Engineer

• one (1) Fire Protection Specialist

• one (1) Mechanical/Plumbing Specialist

• one (1) Electrical Engineer

• one (1) Environmental Specialist

3.2.2 All personnel fielded under any Task shall fulfill the obligations and requirements of the Contract and as described specifically in Section 3.3. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. In addition to the requirements for security clearances described herein, all personnel must be eligible for a Secret Clearance.

3.3 Inspection Team Qualifications

3.3.1 The requirements for the personnel defined in the Inspection Team in Task 2 are described further in this

Section. Inspection Team personnel must be forward-deployed and the individuals that fill these positions shall not be assigned to more than one position (“dual-hatted”). Personnel may be required to badge into secure facilities as part of their daily duties.

3.3.2 Civil/Structural Engineer – Shall possess a degree in Civil or Structural Engineering from an accredited institution and at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-01, UFC 1-201-02, UFC Series 3-200 and UFC Series 3-300.

3.3.3 Fire Protection Engineer (FPE) – Shall meet the minimum requirements for a Qualified Fire Protection

Engineer (QFPE) in accordance with UFC 3-600-01 with Change 6, dated 6 May 2021. The FPE will be primarily remote, providing reachback capability for design and review of designs. The FPE must be forward-deployable to mission requirement in CENTCOM AOR as determined by the COR based on the needs of the customer and program.

3.3.3.1 Fire Protection Specialist – Shall be trained within the trades of fire protection and possess at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-01, UFC 1-201-02 and the UFC

Series 3-600. Shall be considered a qualified person in his respective field (i.e. the Fire Protection Specialist shall be qualified to test automatic sprinkler and fire suppression systems). Not necessarily required to be a degreed engineer.

3.3.4 Mechanical/Plumbing Specialist – Shall be trained within the trades of mechanical engineering and plumbing and possess at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-

200-01, UFC 1-201-02, and UFC Series 3-400. Shall be considered qualified persons in his respective field. Not necessarily required to be a degreed engineer.

3.3.5 Electrical Engineer – Shall possess a degree in Electrical Engineering from an accredited institution and at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-01, UFC 1-201-02, UFC Series 3-500 and reviewing building/facility plans for appropriate code compliance for 50hz and 60hz systems.

3.3.6 Environmental Specialist – Shall possess a degree in Environmental Sciences from an accredited institution and at least two (2) years’ experience demonstrating the ability to apply the standards of UFC 1-200-001, UFC 1-

201-02, and UFC Series 3-500.

3.4 Optional Subtask 3B, Additional UFC Inspection Team: The Contractor shall supplement Subtask 3A by fielding one (1) additional UFC Inspection Team along with any additional management, technical, logistical, or administrative support personnel the Contractor deems necessary to fulfill the obligations of this Contract. All personnel must be capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months. If this task is not exercised at award, then the duration may be reduced to end at the conclusion

3.5 Location Reporting

3.5.1 Reporting requirements and changes will based on operational needs and are to be vetted and approved by the KO or COR prior to execution. Reasonable requests for changes to the timing, formatting or content of reports shall not be considered an additional burden by the Contractor. The Contractor shall access to and maintain the database of facility evaluation reports located on the USACE REDi website (https://uroc-redi.usace.army.mil/sites/uroc/TADARCENT). Reports shall include, but are not limited to:

3.5.2 Daily Personnel Status (PERSTAT) Reports – for theater reporting requirements.

3.5.3 Weekly Status Reports – Provide consolidated, comprehensive weekly status reports consisting of full identification of the personnel performing work under this Contract, their location, the number of facilities inspected and repaired, and any impacts to the effective performance of the assigned tasks encountered by the crew. This will include any health issues, enemy contact, transportation delays, and indirect fire warning system responses, injuries, improper encounters with U.S. military or civilian Contractor personnel, or other items that are of importance to the staff. Significant events will be reported with an initial report, followed up as soon as possible with a detailed report.

3.5.4 Evaluation Reports – Provide a summary of activities performed during the inspection or reinspection process, deficiencies noted, photographs, and any immediate protective measures taken to isolate personnel from any identified LHS hazards within their locations. Evaluation checklists are provided in Appendices D and E of

UFC 1-201-02.

4.0 Task 4 –Other Direct Costs (ODC), Travel, and Equipment

4.1 General Requirements

Electrical and Repairs Program Services. The Contractor shall submit in writing, a request outlining the costs for support of the electrical and repairs program services, which will be reviewed by the COR and the Government

Property Administrator. The KO or COR will approve the request before execution. The Contractor shall not purchase items or begin travel or work before gaining approval. All work shall be performed in accordance with the PWS and the approved WP/APP. Costs CLINs are initially estimated at the not to exceed (NTE) amount of

$1,000,000 (NTE $800,000 for ODC and Equipment and NTE $200,000 for Travel). ODC and equipment are

CPFF whereas travel is cost with no fee or profit. This task will only be funded as the requirement is identified.

No costs are to be incurred by the Contractor under this task without recommendation from the COR and by approval of the KO. This estimated amount will be tracked by the Contractor, COR, and KO. If the Contractor’s requests reach 75% of this estimated amount, a written notification shall be sent to the COR, Government Project and Program Managers, and the KO.

4.1.1 Subtask 4A ODC: The Government expects the following ODC to support the Electrical and Repairs

Program:

• Any open market item that exceeds $3,500.00 requires at least three competitive quotes for each item in order to determine price reasonableness. The information shall be provided to the KO for evaluation, fair and reasonableness determination, and approval prior to it being provided via this CLIN. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s) unless it is considered sole source at which time sole source documentation is required.

• Minor Construction, individual projects not to exceed $750,000.00, which are incidental to the service contract may be authorized by the KO, as required to facilitate the TF SAFE mission. No minor construction is to be performed without prior KO authorization.

• Intra-Theater Transportation - The Contractor shall provide…