Terrell County RFQ.pdf

Req uest for Qua lifi cqtio ns

Guaronteed Energy Sovings Performqnce Contract for

Terrell County Board of Commissioners

RFQ for Guaranteed Energy Savings Performance Contract Release date: May LL,2026

Due Date: May 26,2026 Time: 3:00 PM Right to Reject: ln submitting a response to this RFQ, it is understood by the respondent thot the right is reserved by the Terrell County Boord of Commissioners to accept or reject ony and all responses and to woive ony irregularities or informolities when to do so is in the best interest of the Terrell County Boord of Commissioners.

I. INTRODUCTION AND BACKGROUND

The Terrell County Board of Commissioners requests qualifications from interested Energy Services

Companies (ESCO's) for the design and implementation of a Guaranteed Energy Savings Performance Contract in various facilities, in accordance with (OCGA Title 50, Ch. 37) or other Georgia legislation.

This Request for Qualifications requires the selected ESCO to conduct an investment grade audit. The selected ESCO will be required to identify, engineer, design, install, maintain, and provide financing options for approved energy conservation measures in a fixed cost scenario.

The intent of this project is to provide the Terrell County Board of Commissioners with the means to improve their designated facilities through guaranteed energy, operationa!, maintenance and capital cost avoidance savings, as well as new revenue sources.

II. RFQ PROCEDURES

A. Point of Contact

Questions concerning this RFQ and the procedures for responding to the RFQ must be directed only to the designated personnel from the Terrell County Board of Commissioners, and contacting any other Terrell County Board of Commissioners personnel can be cause for exclusion from consideration. The designated personnel are listed below:

Mechelle Baker m ech e I le. ba ker@terre I lcou ntvga. gov

B. Submission of Responses

Responses must be received by 1:00 PM on June 2, 2026. Respondents should submit three

(3) paper copies and one (1) electronic copy of the response to:

Mechelle Baker

County Administrator Terrell County Board of Commissioners

235 E. Lee Street, Dawson, GA 39842

"Proposals Enclosed - Guaranteed Energy Savings Contract"

Responses received after the time and date specified above will be disqualified as unresponsive.

The Terrell County Board of Commissioners reserves the right to:

a. reject any or all responses in whole or in part;

b. waive any minor informalities, technicalities, or irregularities in responses, provided such waiver does not:

i. prejudice the rights of any other responder;

ii. affect the integrity or fairness of the competitive process; or

iii. result in a material deviation from the RFQ requirements;

c. request clarification of any response for the purpose of fully evaluating its content.

C. Schedule of Events

The following time frame is expected to be followed during the procurement period of this RFQ. This is a tentative schedule, and dates are subject to change.

. Release of RFQ- May L1-,2026

. RFQ Response Due - May 26,2026

. Review of Submissions -TBD. Formal selection of an ESCO partner - TBD

. Letter of lntent (LOl) executed with the selected ESCO - TBD

III. FORMAT AND CONTENTS

Responses must be submitted in the format outlined in this section. Responses must be no more than twenty-five (25) pages in total, single-sided, with a minimum 1O-point font. font.

Note: Cover Page, Cover Letter, Table of Contents, and Annual Reports / Audited Financials do not count toward the page limit. The Terrell Countv Board of Commissioners reserves the risht to eliminate from further consideration anv submittal deemed to be substantiallv or materiallv unresponsive to the requests for qualifications contained herein.

A. Executive Summary

Responses shall include a concise abstract stating the respondent's understanding of the Terrell County Board of Commissioners' goals and objectives. The ESCOT submission should identify the ESCO's ability to satisfy the Terrell County Board of Commissioners' unique financial, technical, and strategic goals and objectives.

B. Company Background & Experience

1. Provide a company overview/history of the organization.

2. Describe prior relevant work experience and provide a minimum of five (5) references of Guaranteed Energy Savings Programs implemented by your organization. Provide the customer's name, total project cost, Contact name, telephone numberi email of contact, and a brief description of the project. Preference will be given to ESCOs that demonstrate multiple-phase projects with the references mentioned above.

3. Provide a comprehensive list of all Guaranteed Energy Savings Programs implemented by your organization in the state of Georgia.

4. ESCO must disclose all performance guarantees shortfalls that led to a lawsuit.

5. ESCO must disclose any local, state, or federal lawsuits around corruption or bribery.

C. Project Development

L. Provide a description of your organization's project developr,nent process and typical schedule.

2. Provide an overview of any additional service offerings currently being offered by your company. Highlight the specific ways you believe the Terrell County Board of Commissioners could benefit from your services.

3. lnclude a comprehensive list of any products or materials that would be offered by your company as part of this project, which are manufactured, produced, or owned by your company or its affiliates.

D. Project Management

L. Provide a description of your organization's approach to project management.

2. Provide an organizational chart showing the anticipated members of your team proposed to be a part ofthe project.

3. Provide a resume for each team member.

4. Provide a description of your organization's approach to the ongoing maintenance (service) of the installed equipment.

5. Provide a description of your organization's approach to warranty issues.

E. Financial

L. Provide your two (2) most recent Annual Reports or Audited Financials.

2. Provide a certificate of insurance with limits.

3. Provide a letter of bonding capacity with limits.

F. Project Non-Performance

L. ESCO must disclose all performance guarantee shortfalls that led to a lawsuit.

2. ESCO must disclose any local, state, or federal lawsuits around corruption or bribery.

Failure to provide accurate and complete information as requested, including the signature and title of the signing officer; is grounds for disqualification.