Terms Conditions[1].doc
DOC document 28 KB Posted
- Attached to
- Specialized Tags
- Solicitation number
- RFQ - 13A - 12092000000000000276
- Issued by
- Maine
About this file
This is a Terms and Conditions document for a Master Agreement contract between the State of Maine Department of Marine Resources and a vendor to supply specialized tags. The contract covers an estimated 3 million tags per year to meet the Department's annual requirements. The contract period runs from November 1, 2012, through December 31, 2013, with the State reserving the right to cancel early if requirements and guidelines are not met. Deliveries must be completed within 15 days of order receipt during normal receiving hours, with the contractor responsible for ensuring items arrive in first-class condition. No specific response dates, bidder meetings, or site visits are detailed in this document.
Pricing shall remain firm throughout the contract duration, with all prices quoted on an F.O.B. Destination basis. The State of Maine will not pay surcharges regardless of payment method and requires vendors to accept the State Procurement Card. A 1% discount applies if invoices are paid within 20 days. The State reserves the right to seek additional discounts or pursue separate contracts for large-quantity purchases if cost savings can be achieved. Price increases may be permitted only with proper documentation of changes to State or Federal law. Contractors must submit separate invoices for each order referencing the Master Agreement number, vendor customer number, and delivery order number within 30 days of delivery. The State is exempt from excise taxes, and contractors must provide annual purchase reports upon request. Either party may terminate with 60 days' written notice, or the State may cancel immediately for non-compliance. The Director of Purchases may extend the contract beyond the expiration date with contractor consent if deemed in the State's best interest.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT A-Description of the Tags[2].doc | DOC document | |
| Questions and Answers.doc | DOC document | |
| Solicitation_terms.doc | DOC document |
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Text version
2012-2013 TERMS AND CONDITIONS
TRAP TAGS
STATE OF MAINE
DEPARTMENT OF MARINE RESOURCES
SCOPE: To furnish an estimated 3 million tags per year to cover the quantities ordered by the State of Maine, Department of Marine Resources for “Specialized Tags” during a period of one year.
CONTRACT PERIOD: Contract to be begin November 1, 2012 and end December 31, 2013. The Department reserves the right to cancel the contract early if the requirements and payables within this contract are not successfully met and the guidelines are not adhered to.
PRICES & DISCOUNTS: Prices will remain firm for the duration of the contract. All prices are F.O.B. Destination.
ORDERING PROCEDURE: Delivery Orders (DO) will be created in Advantage ME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment.
PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.
INVOICES: Separate invoices are required for each order number. All invoices must reference the Master Agreement Number, Vendor Customer Number and the Agency Delivery Order number. Failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued within 30 days of delivery and paid in accordance with the commodity terms and conditions attached to the contract.
PRICE ADJUSTMENTS: Prices quoted shall remain firm for the duration of the contract. Price increases may be allowed due to changes in State and/or Federal law(s) with proper documentation.
Any reduction in price may occur anytime during the contract period. The reduced price shall apply on all shipments made on or after the date of the reduction price becomes effective. If balance on invoice is paid within 20 days, a 1% reduction will be applied.
The state reserves the right to seek additional discounts from the contractor, or to contract separately for single purchase for a particular State project or other immediate use if, in the judgment of the Division of Purchases, the quantity required is sufficiently large to enable the State to realize a cost savings over and above the published contract prices, whether or not such a savings actually occurs.
DELIVERY: Deliveries shall be made within fifteen (15) days of receipt of the order as specified by the contract, and in Attachment A, during the normal receiving hours of the ordering agency. The contractor shall be responsible for the delivery of items in first class condition at the point of delivery and in accordance with good commercial practices.
TAXES: The State is exempt from the payment of excise taxes. Exemption certificates will be furnished upon request.
REPORT OF PURCHASES: Contractor will be required to furnish the Director of the Division of Purchases with detailed summary of the total purchases made under this contract. This total may be requested yearly or at any time during the contract period.
CANCELLATION OF CONTRACT: The State of Maine reserves the right to cancel contracts upon a sixty day written notice OR cancel contracts IMMEDIATELY if the contractor does not conform to the terms and conditions of bid/contract.
EXTENSION OF CONTRACT: The Director of the Division of Purchases may, with the consent of the contractor extend the contract beyond the indicated expiration date providing it is in the State’s best interest.
July 30, 2012 - Page 1
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