Terms_and_Conditions_RMTC_Aug 2023.pdf

SALE OF SORTED RESIDENTIAL PAPER (SRP) & NEWS (56) (SECURE TRUCK LOADS) FROM CAMP

ROBINSON QUALIFIED RECYCLING PROGRAM, ARKANSAS ARMY NATIONAL GUARD, MATERIAL

RECYCLE FACILITY, BUILDING 0319, CAMP JOSEPH T. ROBINSON, NORTH LITTLE ROCK, ARKANSAS

1. The Arkansas Army National Guard (ARARNG) has approximately 24 Tons (48,000) pounds of (Item 0001) Sorted Residential Papers & News baled in units of around 1500 pound bales for sale. The attached Terms and Conditions apply to this action.

2. Material is available for review at Building 0319, Camp Joseph T. Robinson, North Little Rock, AR 72199‐9600 between the hours of 7:00 am through 2:00 pm Monday through Friday except Federal holidays. Coordinate visit at Camp Robinson with Mr. Brandon Sherrill at 501‐212‐5353.

3. Invoices/Payment

A. A deposit is not required to submit a bid however, within three (3) business days of an award, the successful contractor must provide an earnest money deposit of 20% of the total bid price to the Contracting Officer prior to any materials can be moved. The deposit will be held for the duration of the project. Once the deposit is made, the contractor may remove materials up to the value of the deposit. The ARARNG reserves the right to retain the deposit until such time as all weigh tickets have been received and the purchaser has paid in full all invoices for all property removed. Interest will accrue on all late payments at the rate of 4.875% in accordance with 41 U.S.C. 611 https://fiscal.treasury.gov/prompt‐payment/rates.html In addition, an administrative fee may be charged to collect a delinquent payment. The purchaser shall provide payment in one of the accepted formats within fourteen (14) calendar days of award.

Bids will be priced by the ton.

B. Payment shall be made in negotiable instruments, money orders or checks. Checks accepted with a guarantee of credit from issuing bank

C. Payment shall be sent to the following address:

USP&FO for Arkansas

Attn: Fiscal Accounting Arkansas Army Guard Recycle Program P.O. Box 003 Camp Joseph T. Robinson North Little Rock, AR 72199‐9600

D. Checks shall be made payable to: USP&FO for Arkansas Recycle Fund and shall include the contract number: W912JF‐23‐S‐0003

E. Payment shall be made in accordance to the prices shown on the PPI Pulp & Paper Week (Yellow Sheet) on the day of pickup to include the percentage shown in the quote. This price will be verified by Mr. Brandon Sherrill at Camp Robinson on the day the pickup is made.

4. Payment rates. Contractors will bid a percentage of the price indexed from the Yellow Sheet (PPI Pulp & Paper Week) Southwest market, as of the date that the Government shall send a notice by email to the Contractor of the availability of a quantity of SRP at the Government's delivery site. The contractor will furnish a copy of the Yellow Sheet (PPI Pulp & Paper Week) Southwest market, page specified above for the date of the email notice of availability of the SRP to be picked up by Contractor. The weight of the SRP shall be computed in accordance with paragraph five (5) below. An invoice for the material for weight and date of notice of availability for pick‐up shall be presented to Contractor at the time of pick‐ up.

5. Weight of the Paper: The certified floor scales located at building 0320, Material Recycle Facility at Camp Robinson shall be used to weigh the bales of Paper. The Contractor is authorized to bring a known weight to verify the accuracy of the scales used and may make an unannounced visit during normal duty hours to spot check the accuracy of the scales. The contractor shall appoint in writing an individual or individuals who will be authorized to certify the weight of containers when picked up at the recycling center. The floor scales at the recycle facility will have floor scales certified yearly and will provide a copy of the scales certification to the contractor. Both the contractor authorized representative and the contracting officer's representative shall receive a bill of lading & detailed description to certify the weight by signing the weight ticket.

6. Contractor is responsible for providing the truck seals, letter of destruction, transportation, oversight, documentation, and payment for the removal of the Sorted Residential & News (56).

7. Mr. Brandon Sherrill has to certify that all SRP is loaded on secure trucks with seals prior to leaving Camp Joseph T. Robinson and verify the weight prior leaving the location. The seals are returned back to Mr. Barron once the material has been delivered. Seals shall be return to the following addresses:

Qualified Recycling Program P.O. Box 54, Building 0319 Attn: Mr. Brandon Sherrill (501‐212‐5353) Camp Joseph T. Robinson North Little Rock, AR 72199‐9600

8. Offerors must demonstrate they have the ability to provide a secure load and a way to destroy the paper by repulping and de‐inking. Render SRP unrecognizable and beyond reconstruction ‐must provide secure transport and storage of office waste until such time it is processed ‐office waste will not be resold in the original state it is received from the Arkansas National Guard ‐personnel with access to office waste are subject to the provisions of the privacy act and should be trained accordingly ‐upon loss or compromise of office waste in an original or recognizable form, the contractor must immediately notify the Arkansas National Guard of the circumstances surrounding the loss ‐in the event of a loss of office waste in recognizable form, the contractor agrees to notify us in the event of loss or compromise of the shipment prior to destruction.

Offerors must provide a Certificate of Destruction.

9. Sorted Residential & News (56) inspection. Offerors are expected to inspect the merchandise offered for sale and to satisfy themselves as to merchandise quality and all general and local conditions that may affect the offeror’s bid. In no event will the failure to inspect the recyclable merchandise constitute grounds for a claim after award of a contract resulting from this Invitation for Bid (IFB).

10. Government will provide forklift and personnel at both DoD Installations to assist in loading bales on to the truck for transportation. Contractors must coordinate ten (10) days prior to pickup to verify personnel and equipment are available.

11. All material must be picked up between Monday and Friday during normal business hours (hours of operation are (0700‐1400).

12. The contractor assumes complete liability for all taxes applicable to its property, income, and all of its transactions arising out of or in connection with the performance of this contract. The contractor will not be reimbursed for any direct or indirect tax imposed on it by reason of this contract or otherwise.

13. The contractor agrees to indemnify and hold harmless the recycling program, the Arkansas Army National Guard and the United States (including its agencies and instrumentalities), and their officers, agents and employees against liability and against any and all claims for loss, death, injury, or property damage (including costs and expenses incidental thereto), arising out of or in connection with (i) the performance of this contract, (ii) any of the activities or actions of the contractor's subcontractors, representatives, agents, or employees while performing this contract, or (iii) any of the contractor's activities or actions.

14. Damage to government property. Any damage to government property during the contractor's removal operations is the responsibility of the contractor, if deemed by the contracting officer that the contractor or his/her employee was at fault, will be repaired at the contractor's expense, to its original state or a reasonable facsimile thereof to the satisfaction of the contracting officer.

15. Operator Licensing and Insurance. All contractor personnel shall have a valid driver's license, other permits required by local or State Authorities and have proof of liability insurance, in the vehicle, when entering the Government Installation.

16. Weapons/Firearms Control. Contractor personnel will not transport, possess, or use privately owned dangerous weapons on government‐operated installations or facilities. "Dangerous Weapons" include all forms of firearms, missile‐throwing devices (e.g. Bow and arrow), switch blade or automatic blade knives, knives with blades in excess of three inches, ammunition and pyrotechnics, fireworks, bludgeons (e.g. Num‐chucks), brass knuckles, shooting pens, and similar devices. Unauthorized dangerous weapons will be confiscated and impounded by government law enforcement and security personnel. A state weapon permit does not supersede this contract provision.

17. Dangerous property. The (contractor) is cautioned that articles or substances of a dangerous nature may remain in the property regardless of the care exercised to remove same. The Government assumes no liability for damages to the property of the (contractor) or for personal injuries, disabilities or death of the (contractor), his/her employees or to any other person arising from or incident to the purchase of this recyclable material. The (contractor) shall hold the Government harmless from any and all demands, suits, actions, or claims of whatsoever nature arising from or out of the purchase of this recyclable material.

18. Pulp Warranty. The Contractor represents and warrants that the property will be used only as pulp, in its existing condition or after further preparation, and will not be resold until repulping or de‐inking has been accomplished, or The Contractor obtains as identical warranty from any subsequent purchaser.

19. Safety and Security Regulations. During the course of performance of this contract the Purchaser, its agents, servants or employees shall conform to all safety and security regulations, which are in effect at the time of removal of the property.