Terms and Conditions.pdf

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: The Contractor shall provide single and double occupancy hotel or motel rooms in accordance with the Statement of Work, if and when called for by the Contracting Officer or designated representative, during the period of 1 January 2022 through 31 December 2022.

(a) This Agreement may be modified or may be canceled in its entirety by either party upon thirty (30) days written notice to the other party, except that this Agreement may be canceled by the Government at any time if the parties fail to agree upon any deletion, amendment or addition to this Agreement which is required by statute, Executive order, the FAR and/or this Supplement. No deletion, modification, addition to, or cancellation of, this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference.

2. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls actually placed DD Form 1155 against this Blanket Purchase Agreement and shall not be liable in any manner in the event no calls are made.

3. PRICING: The Contractor hereby warrants that the prices to the Government shall be as low as or lower than those charged to the Contractor’s most favored customer, in addition to any discounts for prompt payment. The Contractor will furnish the Contracting Officer a price list for items/services he proposes to furnish under this Agreement. Calls will be made for only the items that appear on the APPROVED PRICE LIST. No price increase may be made unless approved by the Contracting Officer.

Pricing may decrease at any time without the Contracting Officer’s approval. The Contractor is responsible for keeping the price list current, if revisions are required due to seasonal changes, or regular price increases or decreases.

The price may never exceed the lodging rate available at https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-lookup.

4. PURCHASE (CALL) LIMITATION: No individual purchase (call) placed against this agreement shall exceed $25,000.00

5. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: The

Contracting Officer will issue a call on a DD Form 1155.

6. DELIVERY TICKETS: All services under this BPA shall be accomplished by a sales slip or invoice, which will contain the following minimum information:

(1) Name of Supplier

(2) Blanket Purchase Agreement Number and Call Number (such as W50S9F-21- A-0001, 0001). The last four digits represent the call number.

(3) Date of Purchase (Call).

(4) Itemized list of Supplies or Services Furnished.

(5) Quantity, Unit Price and Extension of each item less applicable discounts.

(6) Date of Delivery or Shipment.

7. INVOICES: The contractor shall submit an original invoice in WAWF on a monthly basis. The invoice shall reflect only those rooms for which a call has been made, had a valid reservation, and were utilized, except for the guaranteed no show discussed in section 11. Any other charges incurred are the personal responsibility of the person(s) staying in the room and should be collected by the vendor upon checkout.

The invoice must include the signature of each guest to verify occupancy of billed room (see SOW paragraph 4.2.) All charges will be exempt from sales tax (a Blanket Certificate of Exemption will be provided).

8. CALLS: A call will be issued on a DD Form 1155 by the Contracting Officer.

Reservations may be made, up to the amount of the call, by the 115th Fighter Wing Lodging Office. No other individual may place a call or reserve lodging against the call.

9. DELIVERIES:

Lodging (deliveries) will be accepted seven days a week, 24 hours a day.

10. LODGING RESPONSIBILITY: The Lodging Office is responsible for providing a list of names authorized lodging for each period.

11. AUTOMATIC CANCELLATION PROVISIONS: “Guaranteed No Show” cancellation provisions: All reservations will be guaranteed. Unit members are responsible for cancelling reservations by 6 pm on the first night of the reservation by calling the hotel directly. Members with a 2 night reservation that do not cancel the first night will automatically have the second night cancelled. Vendors will inform the Lodging Office of those members that fail to cancel reservations.

12. INSPECTION: An inspection of your facilities (rooms) may be conducted at any time by a team of representatives from the Lodging Office, Contracting Office, Fire Department, Security Forces and Military Public Health. In the event the facilities fail to meet the standards outlined in the Blanket Purchase Agreement, the Government reserves the rights to suspend billeting official travelers in the facility until such time that the facility has been re-inspected (per your written request) to ascertain that deficiencies have been corrected and that the facility is acceptable (See SOW, Section 3, Paragraph 3.2 for standards).

13. SYSTEM FOR AWARD MANAGEMENT (SAM): In order to award a BPA to a contractor, the contractor must first be registered in the System for Award Management website (https://www.sam.gov) and maintain their registration by renewing the registration annually. The Contractor shall provide their CAGE code and DUNS with its quote.