Template for Combined SSN and NOI to Sole Source.docx
DOCX document 31 KB Posted
- Attached to
- Notifier Fire Alarm Workstations
- Solicitation number
- NB194000-26-02629
About this file
This is a Combined Sources Sought Notice and Notice of Intent to Award a Sole Source Contract for Fire Alarm Workstations issued by the National Institute of Standards and Technology (NIST). NIST is conducting market research to identify alternative sources capable of meeting minimum requirements for furnishing and installing three UL-listed Network Control Workstations compatible with the existing Notifier Fire Alarm system at the Boulder, Colorado site. The response deadline is August 31, 2026. The Product Service Code is N063 and the NAICS Code is 561621 (Investigation and Security Services).
The requirement includes furnishing three workstations with compatible monitors, network gateways, and uninterruptible power supplies; backing up and transferring data from existing ONYXWorks workstations while maintaining NIST cybersecurity compliance and conducting Nessus vulnerability scans; and providing commissioning and acceptance testing. One workstation must be equipped with a 24-inch wide-screen LCD monitor, while the other two will utilize existing monitors. All workstations must be delivered with a supported, hardened version of Windows (such as Windows 11 IoT Enterprise LTSC) and installed sequentially to maintain network functionality, with the Command Update Panel workstation (B42) prioritized for completion first. Respondents are requested to provide company information, feedback on requirements, product and service specifications with manufacturing details, standard commercial pricing, compliance capability regarding small business subcontracting limitations, and information regarding existing federal contract vehicles such as GSA Multiple Award Schedule contracts. NIST has identified Tech Electronics, Inc. (UEI: C9JUL1NNNQK3) as a potential sole source but commits to conducting competitive procurement if qualified alternative sources respond.
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Text version
Combined Sources Sought Notice and Notice of Intent to Award a Sole Source Contract for Fire Alarm Workstations
Notice ID: NB194000-26-02629
Contract Opportunity Type: Sources Sought
Response Date: August 31, 2026
Product Service Code (PSC): N063
NAICS Code: 561621
BACKGROUND
The National Institute of Standards and Technology (NIST) is conducting market research to identify alternative sources that (a) are capable of meeting NIST’s minimum requirements for the following commercial products and commercial services and (b) would be interested in competing for that requirement:
Provide (furnish and install), three (3) workstations that are UL listed to operate with fire alarm systems, specifically, the Notifier Fire Alarm (FA) system that exists on the Boulder, CO site.
| 1) | The contractor shall: |
| a. | Backup any supporting data, etc. on the existing workstations and transferred to the new workstations, using the appropriate means to satisfy NIST-BLD cybersecurity requirements. A written procedure will be required and approved by NIST FMD-B, OSHE and OISM. Procedure documentation shall address each of the cybersecurity activities in the project process for compliance with NIST cybersecurity requirements. Each existing ONYXWorks workstation being replaced shall be removed from the NIST dedicated fire alarm fiber optic network, individually, with no more than one workstation removed from the network at a time. For each existing ONYXWorks workstation removed from the network, a new Network Control Workstation (NCW) shall be prepared and installed on the network before moving to the next workstation replacement. Each new NCW shall not be placed onto the fire alarm optical fiber network without satisfactory scan of the NCW using Nessus Scanning Software by the NIST Office of Information Systems Management (OISM). The NIST COR shall be provided with documented approved scan results from OISM prior to installation of the new NCW on the dedicated fire alarm network. Either the COR TPOC shall be present for placement of each NCW onto the dedicated fire alarm network. This process shall be followed for each of the three (3) new NCWs installed. Each NCW shall be fully functional with current data prior to moving to the next NCW. |
| b. | Furnish and install three (3) UL listed workstations for use with the site’s FA system. Submittals on the equipment shall be provided and approved by NIST. There are specific requirements for each workstation. Submittals shall include a list of all equipment to verify equipment compatibility as identified in the most current Notifier Network Control Workstation – Listing Document which includes a table of Compatible Equipment in the Compatibilities section of the document. Each new NCW shall be equipped with a monitor. One of the NCW shall be equipped with the listed 24” Wide Screen LCD Monitor as identified in the current Notifier Network Control Workstation – Listing Document which includes a table that identifies System Configuration in the System Configuration section of the document. The other two NCW shall be equipped with existing monitors being utilized with the existing ONYXWorks workstations. Each new NCW shall have a compatible Network Gateway, as identified in the above referenced table of Compatible Equipment. The NIST dedicated fiber optic fire alarm network utilizes multi-mode fiber. It shall be verified that each of the existing supervised Uninterruptible Power Supply (UPS) for the existing ONYXWorks workstations is compatible with the new NCW as listed, regulated, and power limited UPS in accordance with the System Power section of the current Notifier Network Control Workstation – Listing Document. OS Delivery: New workstations must be delivered with a supported, hardened version of Windows (e.g., Windows 11 IoT Enterprise LTSC). |
| c. | Provide commissioning and acceptance testing, as needed to satisfy the NIST Authority Having Jurisdiction (AHJ) for the new workstations. The CUP workstation (B42) shall be completed first as the existing workstation is currently disconnected from the dedicated network. The B42 NCW shall be placed online and commissioned before the other two new workstations located in B04 and B01. A commissioning plan/schedule shall be provided and approved by NIST before execution. The installation for the B01 new workstation shall be coordinated with the NIST Security Dispatch staff to minimize downtime and to avoid problematic timing with security personnel. The B01 new workstation shall be made possible by obtaining authority to access the workstation location secured room adjacent to the Command Center room. |
NIST has not yet determined its acquisition strategy for this requirement and encourages interested sources to respond to this Notice.
If NIST’s market research indicates there are alternative sources that are capable and interested in competing to fill this requirement, separate and apart from Tech Electronics, Inc./ C9JUL1NNNQK3 , then NIST will consider conducting a competitive acquisition in accordance with law and regulation. To be clear, NIST’s identification of Tech Electronics, Inc. in this Notice does not constitute a binding commitment or obligation for it to conduct a sole source procurement with Tech Electronics, Inc. for this requirement.
INSTRUCTIONS FOR RESPONDING TO RESPOND TO THIS NOTICE
Parties that respond to this Notice are requested to voluntarily submit the requested information via email in Microsoft Word, Adobe PDF, and/or Microsoft Excel format to the designated point(s) of contact whose name and email address appears at the bottom of this notice. Please provide only the information requested by this Notice, and do not include proprietary, classified, confidential, or sensitive information in a response to this Notice.
Information Requested in Response to This Notice: To help NIST with its market research, NIST is requesting that industry sources carefully review this notice and any attachments to it and voluntarily provide the following information:
1. Company Summary
· Notice Identification: Notice ID and Title of this posting.
· Corporate Details: Company name, physical address, website address, and Unique Entity Identifier (UEI).
· Point of Contact (POC): Name, phone number, and email address.
· Company Size Standard: Your company’s size status relative to the NAICS code provided in this Notice. (Refer to the SBA Table of Small Business Size Standards).
· System for Award Management (SAM) Registration: Indicate whether your company has an active registration for procurement purposes in SAM.gov.
2. Feedback for Draft Requirements
· Review the potential requirements/minimum specifications included with this Notice. Then, please provide suggestions to (a) improve clarity of it; (b) to make it more competitive; (c) to indicate whether there anything in it that may inadvertently exclude domestic involvement; and (d) to indicate how the requirements could potentially be revised to improve the ability for domestic (“Made in America”) end products to be considered.
3. Information Regarding Your Company’s Products and Services
· Provide specifications, company name of the original equipment manufacturer, and the country of manufacture for products and services that your company is legally authorized to sell and that may meet NIST’s minimum requirements.
· Indicate whether, in your opinion, the product(s) meet the definition of (a) commercial product or (b) commercially available off-the-shelf (COTS) item or COTS item as described at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2 and, if so, which definition applies ((a) or (b)).
· Indicate whether, in your opinion, the service(s) meet the definition of commercial service as described at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-2.
· Standard Commercial Pricing: Provide your company’s standard commercial pricing information for the identified products and services and explain what is included in those standard prices.
· Estimated Price Range: You may provide an estimated price or price range for the requirements, including a brief explanation of how the price estimate was developed.
· Standard Commercial Terms and Conditions: Provide a copy of the standard commercial terms and conditions for the commercial products and commercial services identified in the response to this notice, including nature and duration of standard commercial warranty.
4. Regulatory and Supply Chain Compliance
· Indicate whether your company could comply with FAR Clause 52.219-14, Limitations on Subcontracting (OCT 2022) if this acquisition were to be set aside for small businesses. Provide a brief supporting explanation.
5. Existing Governmentwide Contract Vehicles
· Indicate whether your company has its own GSA Multiple Award Schedule (MAS) contract or other federal contract vehicles under which NIST could award an order and, if so, provide the contract details (contract number, Contracting Officer name/contact, SOW, terms and conditions, and price lists).
We truly appreciate your company’s willingness to provide the above-mentioned information which NIST will be valuable in helping NIST complete its market research.
IMPORTANT NOTES
This Notice does not obligate the Government to award a contract or otherwise pay respondents to this notice for information provided in response to this Notice. Following a review of the responses and market research, NIST may publish a solicitation on an authorized site, depending on the chosen acquisition strategy. Responses received after the closing date for this Notice may not be considered.
There is no solicitation available at this time.
The Government reserves the right to use information that it receives in response to this Notice as it deems appropriate to establish final requirements or for other legally appropriate purposes.
Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s capability.
Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.
After a review of the responses received, a synopsis and solicitation may be published on GSA’s eBuy or SAM.gov. However, responses to this notice will not be considered an adequate response to any such solicitation(s).
QUESTIONS ABOUT THIS NOTICE
For additional information, please contact the primary contact or, if named, secondary contact identified at the bottom of this notice.
THANK YOU
Thank you for taking the time to read this notice and for your interest in helping NIST with its efforts to maximize competition!
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