Temp Sensor bid specs.doc

Maine Department of Transportation

Bid Request

For

Maine Department of Transportation

Road Temperature Sensor Kits

SPECIFICATION PURPOSE & INTENT – GENERAL

The attached specifications require providing all things necessary, or proper for, or incidental to the furnishing and delivery of the bid item (or items) and associated equipment to Fleet Service/MaineD.O.T., Augusta. The aforementioned bid item shall be of heavy-duty design and construction for extreme service or application. All things not expressly mentioned in these specifications, but involved in carrying out their intent, are required by these specifications and the vendor shall perform the same as though they were specifically mentioned, described and delineated.

The bid item (or items) and all associated equipment shall be furnished complete and in readiness for use as required by the terms of these specifications and in strict accordance therewith. The bid item (or items) and all equipment furnished shall be the manufacturer's current or 2007 listed and published stock model, or models which meet or exceed all the applicable requirements of these specifications. All design, materials and workmanship shall in every respect be in accordance with the best current practices in the industry and all materials used shall be new.

The bid item or items shall be in full compliance with any and all Federal and State of Maine, rules, regulations or codes. Any and all bids or accessory items furnished by the vendor, distributor and/or manufacturers shall be installed in accordance with the highest standards of the industry, full compliance of all applicable Federal and State of Maine rules, regulations or codes and must be completely inspected and serviced prior to delivery.

Fleet Service/MaineD.O.T. reserves the right to expect replacement of any item, component or associated equipment from the vendor, distributor or manufacturer, at no cost to Fleet Service for failure to perform. Fleet Service also reserves the right to require training for operation or maintenance and repair where necessary at no additional cost.

All Warranties and Guarantees are to become effective the date the State of Maine places the bid item (or items) into service.

Since the continuous operation of the bid item (or items) as specified is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and if necessary, service. The parts inventory shall be applicable to the bid item (or items) supplied to the State of Maine and must be of sufficient quantity and variety to offer a level of parts availability of 95% within 48 hours from time of order by Maine DOT. Availability of normally expendable items such as filters, belts, hydraulic lines and hoses shall not exceed 24 hours. Bidder shall attach a proposal program for parts and service availability for evaluation. Review of the bidder's ability to provide prompt parts and service will be a determining factor in the award of bid. Upon award of bid and before delivery of bid item (or items) MaineDOT must receive a complete list of parts containing part description, manufacturer's part number etc. for the entire item or items including any or all accessories which are supplied as part of the bid. This does not relieve the bidder from supplying parts manuals or repair manuals as required in the individual specification. The manufacturer’s manual must be supplied at time of bid.

During the term of the manufacturer's warranty Fleet Service reserves the right to perform any and all warranty work "in house" to meet operational needs or demands with the exception of major engine, transmission and axle rebuild or repair. Fleet Service will recover all parts and labor cost (labor time as allowed by manufacturer's rate manual Fleet Service standard labor rate at the time of repair) by billing the manufacturer and/or dealer. O.E.M. parts may be supplied at no cost by the manufacturer or dealer and will not be billed by Fleet Service, or may be purchased by Fleet Service on the open market to meet operational demands. Any and all defective parts will be returned to the manufacturer or dealer upon request. Additionally, Fleet Service will perform no other paper work other than what is necessary for Fleet Service to track the cost of warranty repair through its own billing system. Manufacturers, dealers or vendors who are selected to any equipment, vehicles or accessories to Fleet Service, must place Fleet Service on a mailing list to provide warranty recalls and/or technical updates or service bulletins to the Fleet Manager’s Office of Fleet Service, 105 Capitol St., Station #26, Augusta, Maine 04333.

A paint code and/or name of brand, color and part number of paint must be supplied in order to match paint color.

Either before or after final acceptance any vehicle or equipment which does not meet these requirements may be rejected in whole or returned for correction at no cost.

Specifications Road Temperature Sensor Kits

It is the intent of this specification to describe a Road Temperature Sensor Kit for installation in 39 State of Maine wheeler trucks.

Item 1 Dimensions:

1.1 Display is a 2” Digital Meter

1.2 Cable is a 12 foot cable.

Item 2 Features:

2.1 High Bright LED Display

2.2 Air and Road Temperature read-outs

2.3 Caution Light at 35 degrees F.

2.4 Auto Dimming

2.5 Response time within 1/10 second

2.6 Field of View is 15 degrees

2.7 Sliding Clamp Sensor Mounting

Item 3 Temperature Ranges:

3.1 Road Surface : -40 degrees to +150 degrees

3.2 Road Accuracy : Plus or minus 2 degrees F (23 to 41 degrees Ambient )

3.3 Plus or minus 4 degrees F (-40 to 23 degrees F, 41 to 150 degrees F Ambient

3.4 Air : -40 to +131 degrees F

3.5 Air Accuracy : plus or minus 2 degrees F ( -40 -131 degrees F )

Item 4 Warranty 5.1 Manufactures standard warranty will apply.

5.2 Please state terms and conditions of warranty with bid proposal.

5.3 Manufactures warranty will start with the in-service date.

Item 6 General 6.1 A complete owners manuals shall be supplied.

6.2 Bidders shall supply a specification sheet with their bid proposals.

6.3 Exceptions to specifications shall be listed on a separate paper and noted as exceptions and submitted with bid proposal. If exceptions are not listed as such it shall be considered that the vendor will comply with all specifications as listed.

6.4 All prices to include shipping and delivery to MaineDOT Wade Street Warehouse, Wade Street, Augusta Maine 04330 _1199697299.bin