Televic_Conference_Equipment_at_County_Central_Office_Complex_(COC).pdf

RFQ

Televic Conference 05-22-2025

TELEVIC CONFERENCE EQUIPMENT AT COUNTY CENTRAL OFFICE

COMPLEX (COC)

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: May 22, 2025

DEADLINE FOR QUESTIONS: May 28, 2025

RESPONSE DEADLINE: May 30, 2025, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Televic Conference Equipment at County Central Office Complex (COC)

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Pricing Table

5. Vendor Submissions

RFQ #Televic Conference 05-22-2025 Title: Televic Conference Equipment at County Central Office Complex (COC)

1. Introduction

1.1. Summary

Escambia County is seeking a qualified vendor to procure and deliver, a complete Televic digital conference system or equivalent for its Central Office Complex (COC). It is the vendor's responsibility to prove item(s) are equivalent to Televic digital conference system. The system will support RFID-based member identification, high-quality audio conferencing, and integration with Confero 360 control software for streamlined meeting management. Escambia County will handle the installation.

The equipment should be delivered to

Escambia County Board of Commissioner

Attn: David Heroux (CMR)

221 Palafox Pl, Ste 410, Pensacola, FL 32502.

Phone: 850.530.4044

1.2. Timeline

Escambia County Board of Commissioner

Attn: David Heroux (CMR)

221 Palafox Pl, Ste 410, Pensacola, FL 32502.

Phone: 850.530.4044

Release Project Date May 22, 2025

Question Submission Deadline May 28, 2025, 1:00pm

Quote Submission Deadline May 30, 2025, 1:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

https://procurement.opengov.com/governments/3340/signup

2.2. Scope of Work or Project Details

Escambia County is seeking a qualified vendor to procure and deliver, a complete Televic digital conference system or equivalent for its Central Office Complex (COC). It is the vendor's responsibility to prove item(s) are equivalent to Televic digital conference system. The system will support RFID-based member identification, high-quality audio conferencing, and integration with Confero 360 control software for streamlined meeting management. Escambia County will handle the installation.

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

4. Pricing Table

EQUIPMENT LIST

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Product # 71.98.2904 ----Plixus AE-R +

Dante Master Unit

1 EA

2 Product # 71.98.0131 -----Confidea

FLEX + RFID Member Station

14 EA

3 Product # 71.98.0054 ----D-MIC 40 SL

(40cm Gooseneck Microphone)

14 EA

4 Product # 71.98.3000 ----Confero 360

Meeting Control Software License

1 EA

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

Line Item Description Quantity Unit of

Measure Unit Cost Total

5 Delivery Charge 1 LS

TOTAL

5. Vendor Submissions

5.1. I understand that this is a written quote request not a formal bid or solicitation. *

☐ Yes

☐ No

*Response required

5.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

5.3. Supporting Documents or Specifications for Quotes

Please upload any supporting documents for your quote here such as technical or detailed specifications for solution provided.

5.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

5.5. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required