TED Grant-Maureen Lesky-Solicitation.DOCX

Bureau of Indian Education Native Language Immersion Grants Solicitation

Funding Opportunity Notice: Bureau of Indian Education: Tribal Education Grants Funding Opportunity Title: Bureau of Indian Education: Tribal Education Grants Opportunity Category: Discretionary Funding Instrument Type: Grant Category of Funding Activity:

Expected Number of Awards: 5-10 Closing Date for Applications: 45 days

The Secretary of the Interior, through the Bureau of Indian Education (BIE) hereby solicits grant proposals from federally-recognized tribes and their Tribal Education Departments (TED) serving Bureau-funded schools projects defined by 25 USC §2020. These funds will assist tribes in the development and operation of TEDs for the purpose of planning and coordinating all educational programs of the tribe. These funds will support the development of TEDs to improve educational outcomes for students and improve efficiencies and effectiveness in the operation of BIE-funded schools. Grant awards are subject to the availability of funds as appropriated by Congress.

Award Ceiling: $250,000 Award Floor: $50,000 CFDA Numbers: 15.151 OMB Control Number: 1076-0185 Cost Sharing or Matching Requirement: No

Number of Awards: 5-10 Category: Education

Date: The closing date and time for the receipt of proposal submissions is 5:00 P.M. Mountain Standard Time (MST) on Friday, July 05, 2019 in order to be considered for funding. Proposals received after this time and date stamp will not be considered by the Awarding Official.

Number of Projects Funded: The BIE anticipates award of approximately five (5) to ten (10) cooperative agreement(s) under this announcement ranging in value from approximately $50,000 to $250,000. Subject to the availability of Congressionally appropriated funds, quality of evaluated proposals, and other applicable considerations, a grant provided under this section shall be provided for a period of three (3) years. If the performance of the grant recipient is satisfactory, the grant may be renewed for additional two (2)-year terms.

Background: Under 25 USC §2020 funds will support the program goals for the following areas that promote tribal education capacity building:

1. To provide for the development and enforcement of tribal educational codes, including tribal educational policies and tribal standards applicable to curriculum, personnel, students, facilities, and support programs;

2. To facilitate tribal control in all matters relating to the education of Indian children on reservations (and on former Indian reservations in Oklahoma);

3. To provide for the development of coordinated educational programs (including all preschool, elementary, secondary, and higher or vocational educational programs funded by tribal, Federal, or other sources) on reservations (and on former Indian reservations in Oklahoma) by encouraging tribal administrative support of all Bureau-funded educational programs as well as encouraging tribal cooperation and coordination with entities carrying out all educational programs receiving financial support from other Federal agencies, State agencies, or private entities.

This opportunity is offered under the authority of the FY 2018 Interior Appropriations Bill, Congressionally Directed Capacity Building Grant for Tribal Education Grants.

Eligibility Eligible Applicants:

· Federally-recognized tribes and their TEDs that serve Bureau-funded schools.

Defined under 25 USC § 2020, top priority will be given to applications that meet the following:

· Applicant serves three (3) or more separate Bureau-funded schools. Less priority will be given if applicant has fewer than three (3) schools but with at least one (1) Bureau-funded school.

· Applicant provides coordinating services and technical assistance to all relevant BIE-funded schools.

· Applicant will monitor and audit these grant funds by or through the TED.

· Applicant provides a plan and schedule that provides for:

· The assumption, by the TED, all assets and functions of the Bureau agency office associated with the tribe, to the extent the assets and functions relate to education; and

· The termination by the Bureau of such functions and office at the time of such assumption; and

· The assumption will occur over the term of the grant, unless mutually agreeable to the tribal governing body and the Assistant Secretary, the period in which such assumption is to occur may be modified, reduced, or extended after the initial year of the grant.

Agency Name: Bureau of Indian Education

For technical questions concerning the grant application and for questions about the program, contact:

Maureen Lesky, Ph.D.

Program Manager Bureau of Indian Education Office of Sovereignty in Indian Education 1011 Indian School Road NW, Suite 332 Albuquerque, NM 87104 Office: (505) 563-5397 Mobile: (505) 377-1556 Email: Maureen.Lesky@bie.edu

The preferred method of submitting proposals is to email proposals to TribalEducationGrants@bie.edu, Attention: Maureen Lesky.

Or, proposals may be sent by registered U.S. mail, but must be received by the deadline established – July 05, 2019, 5:00 P.M., Mountain Standard Time (MST) to:

Maureen Lesky, Ph.D.

Program Manager Bureau of Indian Education Office of Sovereignty in Indian Education 1011 Indian School Road NW, Suite 332 Albuquerque, NM 87104

A complete proposal must contain the following mandatory components as described below:

· Cover sheet;

· Project Narrative (15 pages maximum);

· Budget Narrative (10 pages maximum);

· Work Plan (10 pages maximum); and

· Additional Documents (resumes, supporting tribal resolution for grant application, educational codes, etc.).

Cover Sheet

The cover sheet should contain the Tribe’s DUNS number, Tribe’s Name, Project Director Name, and Contact Information. The project director will identify a project coordinator, if necessary, to participate in monthly collaboration and update meetings, submit quarterly budget updates, ensure an annual report is submitted at the end of each project year, and ultimately ensure the TED fulfills the obligations of the grant. The proposal must be prepared on standard 8-1/2” by 11” page format, single-spaced, single-sided, with 1” minimum margins. The type used must be 12-point or larger and all written communication must be legible. Resumes may be single spaced.

Narrative Proposal (15 pages maximum) – 50 Total Points

The narrative proposal should explain the narrative for the tribe’s TED with a supporting tribal resolution. The resolution should show support for the grant submission but does not need to exhibit a pre-determined outcome. The tribe should ensure that the project narrative expresses the tribe’s vision to strengthen tribal engagement and participation in coordinating assistance and support to BIE-funded schools. The narrative should be clear in terms of its expected outcome for student success and how this project will increase student competency that is more effective than the current tribal and school structures in place.

(A) Identify Project(s)Under the Grant Application (25 Points)

The project narrative should describe how the tribe in three (3) years will develop and implement one (1) or more of the following three (3) projects identified under 25 USC § 2020:

1. Tribal Educational Code Development

Project Request Amount: $50,000 to $250,000, depending on the project design and outcomes.

Description: The tribe and TED will provide for the development and enforcement of tribal educational codes, including tribal educational policies and tribal standards applicable to curriculum, personnel, students, facilities, support programs, and governance outcomes. If the tribe or TED will proceed with this program, the applicant should provide the current education code in place, if any, with a short description of the following:

a. Describe a brief history of the education code and its original purpose and goals. Provide a copy in your supplementary materials;

b. Describe the economic or institutional challenges in implementing the code;

c. Describe how this grant will address the challenges identified and how the grant will enhance the revision or enhancement of the tribal educational code impacting curriculum, personnel, students, facilities, and support programs;

d. Describe how the updated or implementation of the educational code will support the tribe’s vision, goals, and educational outcomes for the tribe’s students; and

e. Describe the general plan, goals, and expected outcomes with timelines and legislative analysis, tribal education staff, and other staff to support the development and implementation of tribal educational codes.

2. Tribal Educational Control

Project Request Amount: $50,000 to $250,000, depending on the project design and outcomes.

Description: The tribe and TED will facilitate tribal control in all matters relating to the education of Indian children on Indian lands.

a. Describe the current challenges confronting the tribe to prompt the educational need for the tribe to take tribal control in all matters relating to the education of Indian children on Indian lands;

b. Describe how this grant will address the educational needs of the tribe to facilitate tribal educational control;

c. Describe the specific educational areas in which the tribe and TED will retain control and why these areas are critical;

d. Describe how the tribe or TED will address these critical educational and organizational areas with a well-defined plan, clear goals and expected outcomes, and realistic timelines and staffing to support the tribal education control relating to the education of Indian children on Indian lands.

e. Describe how the tribe and TED will work collaboratively with all Bureau-funded schools, TEDs, tribal administration programs, and other entities to build the capacity to take control and manage the education of Indian children on Indian lands.

3. Tribal Administrative Support

Project Request Amount: $50,000 to $250,000, depending on the project design and outcomes.

Description: The tribe and TED will provide for the development of coordinated educational programs (including all preschool, elementary, secondary, and higher or vocational educational programs funded by tribal, Federal, or other sources) on Indian lands by encouraging tribal administrative support of all Bureau-funded educational programs as well as encouraging tribal cooperation and coordination with entities carrying out all educational programs receiving financial support from other Federal agencies, State agencies, or private entities.

a. Describe how this grant will allow the tribe or TED provide for the development of coordinated educational programs on Indian lands by encouraging tribal administrative support of all Bureau-funded educational programs as well as encouraging tribal cooperation and coordination with entities carrying out all educational programs receiving financial support from other Federal agencies, State agencies, or private entities;

b. Describe how the tribe or TED will address these programmatic areas by articulating the overall goal, plans, objectives, and expected outcomes with overall timeliness and staffing to support the tribal education control relating to the education of Indian children on Indian lands.

(B) Tribal Education Background and Vision (5 Points)

The project narrative must include a description of the following:

1. The tribe’s vision, educational goals and desired outcomes;

2. The tribe’s current challenges in fulfilling its vision, goals, and outcomes;

3. The tribe’s educational programs currently in place and existing partnerships with Bureau-funded schools;

4. The tribe’s goals for changes in the organizations that are expected;

(C) Establishment of Grant Priority (20 Points)

In order to establish the priority for funding, the program narrative must also address the following in its application:

1. Describe the Bureau-funded schools the tribe serves and if tribe serves fewer than three (3) schools, tribe should describe how this grant will assist in serving one (1) or two (2) Bureau-funded schools;

2. Describe how the tribe or TED will monitor and audit grant funds by or through the TED;

3. Describe how the tribe or TED provides coordinating services and technical assistance to all relevant Bureau-funded schools. If the tribe has no pre-existing coordination of services, the tribe should describe the challenges to establishing those partnerships and how this grant will assist in establishing those supports;

4. Describe how the tribe or TED provides a plan and schedule that provides for:

a. the assumption, by the TED, all assets and functions of the Bureau agency office associated with the tribe, to the extent the assets and functions relate to education; and

b. the termination by the Bureau of such functions and office at the time of such assumption; and

c. the assumption will occur over the term of the grant, unless mutually agreeable to the tribal governing body and the Assistant Secretary, the period in which such assumption is to occur may be modified, reduced, or extended after the initial year of the grant.

d. If the tribe will not assume these plans (a-b), the tribe should describe the challenges to these plans and how this grant will assist in establishing those functions.

In addition, the application must provide a formal resolution from the appropriate tribal governing body supporting the tribe’s grant application. If there is not a sufficient amount of time to obtain a tribal resolution, the TED must provide an explanation of the process and completed steps in the project narrative.

(2) Budget Narrative (10 pages maximum)—25 Points

The budget narrative should provide a short justification for each line item for the following cost breakdown. It should provide in detail the amount of grant funds that will be allocated to each budget category. Ensure a commitment of funds for travel to a post-award training for a grant manager or coordinator and a presentation of results for tribes at the end of year one (1). Locations have yet to be determined.

Salary: Funds used to cover staffing expenses, if any.

Benefits: Benefit calculated on hired staffing.

Travel: Provide approximate travel costs and justification for travel.

Non-capital Equipment: Provide description of equipment for staffing to fulfill the objectives of the proposal.

Consultant Fees: Provide number of consultants, proposed duties and expected work outcomes, costs, and sub-contractor costs.

Tribal Indirect Cost: Provide a current indirect cost (IDC) rate for your tribe with supplemental information supporting the IDC rate.

Grant awards will range from $50,000 to $250,000 per fiscal year depending on the project, number of educational programs impacted, project design and expected outcomes. Subject to the availability of appropriated funds, a grant provided under this section shall be provided for a period of three (3) years. If the performance of the grant recipient is satisfactory to the Secretary, the grant may be renewed for an additional two (2)-year terms.

Year one (1) of the budget narrative should explain how the funds in each category will be used by the tribe to hire consultants, purchase supplies and equipment, for travel, and training. It should also describe any procurements, its purpose, and processes that will be used.

Year two (2) and three (3) of the budget narrative should project how the funds in each category will be used by the tribe to continue the project goals defined in year one (1). If awarded for years two (2) and (3), the grantee must update their budget narrative with a detailed budget narrative.

BIE will evaluate each tribe’s projected cost. Unrealistically high (or low) budget in the proposal will impact points in this section. The budget narrative should include sufficient descriptions to enable BIE to evaluate the tribe’s projected cost and determine the reasonableness of the price submitted. Travel cost must be in accordance with the Federal Travel Regulations. If the expected implementation plan extends beyond year two (2) funds, the tribal education agency should explain the sustainability of the tribally managed school system with current funds.

(3) Work Plan (10 pages maximum)—25 Points

The work plan must describe the goals, objectives, tasks, responsible parties, timelines, and expected outcomes. We highly recommend the inclusion of timelines that factor in tribal grant award processes, if awarded, that may include, tribal grant award acceptance, tribal human resource hiring, and/or consultant hiring in both the work plan and the budget narrative.

Review and Selection Process. A Committee comprised of BIE members will evaluate the proposals against the ranking criteria. Only those proposals which meet all of the factors will be evaluated using the evaluation criteria listed above. Each proposal will be given a numerical score and will be rank-ordered according to the numerical score. Preliminary funding recommendations will be provided to the Approving Official based on this ranking. Any solicitation that is received after 5:00 P.M. Mountain Standard Time (MST) on July 05, 2019 will not be reviewed.

Other Factors. Final funding decision will be made by the Approving Official based on the rankings and preliminary recommendations for the BIE evaluation team. In making the final funding decisions, the Approving Official may also consider programmatic priorities and geographic diversity of funds. Once final decisions have been made, a funding recommendation will be developed and forwarded for developing a cooperative agreement.

Evaluation Criteria

1. BIE reserves the right to make an award based on the outcome of the scoring of the proposal. All the requirements must be addressed in your proposal, if any are omitted your response may be non-responsive and not evaluated.

2. The tribe must be registered in the Central Tribe Registration (CTR) in order to receive a contract or grant from the Federal Government pursuant to FAR 52.204-7 Central Tribe Registration (Apr 2008).

3. The source selection will be conducted in accordance with the Federal Acquisition Regulation (FAR) Sub-Parts 15.3 and 12.6, with the intention to award a single fixed-price contract.

4. The evaluation of factors other than cost or price, when combined, is significantly more important than cost or price.

5. Evaluation Scoring: BIE will evaluate all elements of the proposal according to the evaluation criteria. Each proposal will be scored on a scale of 0 to 100.

Scoring – Total Points 100

Further description of these mandatory components is as follows:

1. Mandatory Component 1: Cover Sheet (1 page maximum)

2. Mandatory Component 2: Project Narrative (15 pages maximum)

3. Mandatory Component 3: Budget Narrative (10 pages maximum)

4. Mandatory Component 4: Work Plan (10 pages maximum)

5. Mandatory Component 5: Additional Documentation (resumes, supporting tribal resolution for grant application, educational codes, etc.)

The cover sheet should contain the Tribe’s DUNS number, Tribe’s Name, Project Director Name, and Contact Information. The proposal must be prepared on standard 8-1/2” by 11” page format, single-spaced, single-sided, with 1” minimum margins. The type used must be 12-point or larger and all written communication must be legible. Resumes may be single spaced.

Submission Dates and Times

The closing date and time for submission of proposals is July 05, 2019, 5:00 P.M., Mountain Standard Time (MST). Proposals received after this time and date stamp will not be considered by the Awarding Official.

Transfer of funds. The transfer of funds will be through the Automated Standard Application of Payment (ASAP) system.

Reporting Requirements for Award Recipients – Recipients must submit narrative quarterly performance reports and, in addition, a quarterly financial report utilizing SF425 federal financial report 30 days following each quarter. Both a final narrative and a final financial report is due 90 days after the period of performance end date.

Request for BIE Assistance. BIE staff can provide technical assistance in the application process. Applicants may contact:

Maureen Lesky, Ph.D.

Program Manager Bureau of Indian Education Office of Sovereignty in Indian Education 1011 Indian School Road NW, Suite 332 Albuquerque, NM 87104 Office: (505) 563-5397 Mobile: (505) 377-1556 Email: Maureen.Lesky@bie.edu

Authority - This opportunity is offered under the authority of the FY 2018 Interior Appropriations Bill, Congressionally Directed Capacity Building Grant for Tribal Education Grants.

Separate Documents:

1. Definitions

2. Frequently Asked Questions image1.emf image2.emf image3.emf