TECHNICAL+SUBMITTAL+Pymatuning+Wildlife+Learning+Center.docx

TECHNICAL SUBMITTAL

I-1. Statement of the Project. This Project, issued by the Pennsylvania Game Commission, requires the Offeror to design, fabricate and install highly interactive, educational displays, for the proposed new Pymatuning Wildlife Learning Center (PWLC). The project will be located at 12590 Hartstown Road Linesville, Pa 16424. This address is within State Game Lands 214, on Ford Island, near Linesville, Pennsylvania.

Offeror Response

I-2. Qualifications.

A. Company Overview. This request for proposals (RFP) provides to those interested in submitting proposals for the subject procurement (“Offerors”) sufficient information to enable them to prepare and submit proposals for the Pennsylvania Game Commission’s (PGC) consideration on behalf of the Commonwealth of Pennsylvania (“Commonwealth”) to satisfy a need for the design, fabrication, and installation of highly interactive educational displays for the new Pymatuning Wildlife Learning Center (PWLC).

B. Prior Experience. The project is to include the design and construction of interactive displays and other educational exhibits to convey to visitors an understanding of the unique and diverse wildlife within the Pymatuning Wildlife Management Area, and to convey an appreciation of the history of the Pymatuning area. The bidder should have at least five years of experience designing and building educational displays and be able to provide a portfolio to demonstrate at least 5 examples of experience. The bidder must have prior experience specifically in designing interactive exhibits and displays, which feature wildlife and historical content. Experience shown should be work done by individuals who will be assigned to this project as well as that of your company. Studies or projects referred to must be identified and the name of the customer shown, including the name, address, and telephone number of the responsible official of the customer, company, or agency who may be contacted.

C. Personnel.

Personnel assigned to this project should have prior experience designing and fabricating interactive educational exhibits and displays, which feature wildlife and historical content. Submissions shall include the names of key personnel, designers, and fabricators. Also include a resume or similar document for all personnel including an outline of their education and experience in designing and building educational displays featuring wildlife and historical content. A portfolio detailing experience with design and construction of relevant projects is required. Please indicate the responsibilities of each assigned individual to this Project, and how long each has been with your company. Identify by name any subcontractors you intend to use and the services they will perform.

D. Subcontractors: Provide a subcontracting plan for all subcontractors, including small diverse business and small business subcontractors, who will be assigned to the Project. The selected Offeror is prohibited from subcontracting or outsourcing any part of this Project without the express written approval from the Commonwealth. Upon award of the contract resulting from this RFP, subcontractors included in the proposal submission are deemed approved. For each position included in your subcontracting plan provide:

1. Name of subcontractor:

2. Primary contact name and email:

3. Address of subcontractor:

4. Description of services to be performed:

5. Number of employees by job category assigned to this project; and

6. Resumes (if appropriate and available).

Offeror Response

I-3. Training. If appropriate, indicate recommended training of agency personnel. Include agency personnel to be trained, the number to be trained, duration of the program, place of training, curricula, training materials to be used, number and frequency of sessions, and number and level of instructors.

I-4. Financial Capability. Describe your company’s financial stability and economic capability to perform the contract requirements. The Commonwealth reserves the right to request additional information to evaluate an Offeror’s financial capability.

I-5. Tasks.

A. Work Plan Tasks will be divided into 3 categories. Invoices shall be divided to reflect those categories.

· Design

· Work to identify and refine concepts for interpretive techniques and the exhibit’s primary environmental characteristics along with traffic study plans.

· Provide preliminary recommendations for colors, materials, and finishes keyed to space and theme.

· Provide three-dimensional mock-up of a typical graphic configuration.

· Fabrication

· Fabrication of those items included in the display that can be constructed off site.

· Installation and Construction – Final Approval

· Construct and install interactive display on site.

I-6. Reports and Project Control

A. Status Report. Invoices shall be submitted monthly and divided to reflect work completed in each task category.

A. B. Problem Identification Report. Ad Hoc Reporting.

Bi-weekly calls and updates regarding project progress, activities, problems and recommendations shall be provided to representatives of Pymatuning Wildlife Learning Center.

B. Final Report. When the Project is finalized, the Offeror shall provide the following items to representatives from Pymatuning Wildlife Learning Center:

1. On-site walk-through for final review/approval of all displays, etc.

2. Training regarding the operation and maintenance of displays to include start-up and shut-down procedures if applicable.

3. Maintenance manual including but not limited to:

· Operation and maintenance of all displays

· Make, model number and name of the manufacturer/supplier for any equipment included in the displays to facilitate repair if needed.

· Specific paint colors used within the facility.

· Copies of any videos, software, etc. used in any of the displays.

4. Review of applicable warranties

I-7. Requirements.

Specific Requirements.

1) Mission, goals and objectives.

Bidder should be prepared to provide design, fabrication and installation of displays and exhibits to meet the below outlined goals and objectives.

The new Pymatuning Wildlife Learning Center (PWLC) mission statement is to inform, educate and preserve the story of the unique wildlife and History of the Pymatuning area.

Our specific goals and objectives include:

· Understanding that sportsmen have paid the way for conservation (North American Model – See Appendix)

· Historical progression of conservation

· Successes and failure in conservation

· Threats to conservation

· Evaluation of knowledge received (metrics)

· What can visitors do when they leave?

· Financial support

· Legislative support

· Volunteer

· Local involvement

· Memberships to conservation/sportsmen entities

· Habitat at home

· Future conservation direction (What does the future look like?)

2) Information and artifacts.

We have an extensive collection of information and artifacts that can be used to help accomplish the mission and goals. Photos of a portion of the collected artifacts are included in the Appendix to provide a sampling of what is available. Game Commission personnel will assist in supplying text, photos, and artifacts as needed.

3) Building size.

The building that will house the Pymatuning Wildlife Learning Center will be new construction on the site of the former Pymatuning Wildlife Learning Center in the area known as Ford Island. There will be a main entrance, which will serve as primary ingress into the facility. It will be adjacent to a gift shop and flanked by an information kiosk, and may serve as egress for visitors as well. The size of the Museum area will be approximately 3,170 square feet, have climate control and Wi-Fi access. Currently, there are no interior walls or barriers in construction plans. Bidders should offer designs incorporating an appropriate flow to the room through exhibits and displays. Blueprints depicting room specs are attached to the RFP.

4) Displays/Exhibits.

The adjacent Pymatuning State Park and Spillway visitors center receives approximately 3 million visitors per year. Pymatuning State Park is one of the most visited State Parks in the Commonwealth of Pennsylvania. It is anticipated that a large portion of the annal visitors to the State Park will also visit the Pymatuning Wildlife Learning Center. Displays and exhibits fort the Pymatuning Wildlife Learning Center must incorporate construction, which will withstand a high volume of traffic, (particularly children), and take all safety and liability issues into consideration. The display/exhibit must also be handicap accessible and adhere to ADA requirements.

Displays/exhibits, when possible, should place a high emphasis on interactivity, in addition to being educational and engaging. Pennsylvania Game Commission Northwest Region Staff members have developed several ideas, which will need to be developed and incorporated into the design of the museum.

5) Rotating display space.

It is our intent to include a dedicated space to be used to rotate temporary displays, which may be shared with our sister museum, which is located in the Middle Creek Wildlife Management Area of Eastern Pennsylvania. Temporary displays may also be supplied by our conservation partners (ex. National Wild Turkey Federation, etc.) to highlight their organization as it relates to PA’s wildlife conservation story. Size of this area to be determined depending on design suggestions.

6) Donor recognition.

Donor recognition commitments will need to be incorporated appropriately within the Pymatuning Wildlife Learning Center.

7) Installation.

Actual construction work conducted inside of the visitor center shall start no earlier than July of 2024 and should be handled in as timely a manner as possible but in any event should be completed by January 1, 2025. The Pymatuning Wildlife Learning Center will not open to the public until the Museum displays are completed.

A. Emergency Preparedness. To support continuity of operations during an emergency, including a pandemic, the Commonwealth needs a strategy for maintaining operations for an extended period of time. One part of this strategy is to ensure that essential contracts that provide critical business services to the Commonwealth have planned for such an emergency and put contingencies in place to provide needed goods and services.

1. Describe how you anticipate such a crisis will impact your operations.

2. Describe your emergency response continuity of operations plan. Please attach a copy of your plan, or at a minimum, summarize how your plan addresses the following aspects of pandemic preparedness:

a. Employee training (describe your organization’s training plan, and how frequently your plan will be shared with employees);

b. Identified essential business functions and key employees (within your organization) necessary to carry them out;

c. Contingency plans for:

i. How your organization will handle staffing issues when a portion of key employees are incapacitated due to illness; and.

ii. How employees in your organization will carry out the essential functions if contagion control measures prevent them from coming to the primary workplace.

d. How your organization will communicate with staff and suppliers when primary communications systems are overloaded or otherwise fail, including key contacts, chain of communications (including suppliers), etc. and;

e. How and when your emergency plan will be tested, and if the plan will be tested by a third-party.

Offeror Response

I-8. Objections and Additions to Standard Contract Terms and Conditions. The Offeror will identify which, if any, of the terms and conditions contained in the Buyer Attachments section that it would like to negotiate and what additional terms and conditions the Offeror would like to add to the standard contract terms and conditions. The Offeror’s failure to make a submission under this paragraph will result in its waiving its right to do so later, but the Issuing Office may consider late objections and requests for additions if to do so, in the Issuing Office’s sole discretion, would be in the best interest of the Commonwealth. The Issuing Office may, in its sole discretion, accept or reject any requested changes to the standard contract terms and conditions. The Offeror shall not request changes to the other provisions of the RFP, nor shall the Offeror request to completely substitute its own terms and conditions for this RFP. All terms and conditions must appear in one integrated contract. The Issuing Office will not accept references to the Offeror’s, or any other, online guides or online terms and conditions contained in any proposal.

Regardless of any objections set out in its proposal, the Offeror must submit its proposal, including the cost proposal, on the basis of the terms and conditions set out in the Terms and Conditions contained in the Buyer Attachment section. The Issuing Office will reject any proposal that is conditioned on the negotiation of the terms and conditions set out in the Terms and Conditions contained in the Buyer Attachment section or to other provisions of the RFP.