Technical_Specifications_for_NELAP_Lab_Assessment_2026.pdf
PDF 118 KB Posted
- Attached to
- NELAP Laboratory Assessment
- Solicitation number
- 26-P-00110
- Issued by
- Hillsborough County, Florida
About this file
This is a Technical Specifications document for a National Environmental Laboratory Accreditation Program (NELAP) assessment issued by the City of Tampa's Wastewater Department in coordination with the Florida Department of Health (FDOH). The procurement seeks an approved FDOH contract assessor to conduct a comprehensive biennial on-site assessment of the Howard F. Curren Advanced Wastewater Treatment Plant Analytical Laboratory located at 2545 Guy Verger Boulevard in Tampa, Florida. The assessment must be scheduled and completed between August 3, 2026 and August 14, 2026, conducted over a maximum of two consecutive business days between 7:30 a.m. and 4:00 p.m. EST. The selected bidder must provide a written schedule of planned assessment activities and all checklists and associated materials at least 60 days prior to the assessment commencement date. Bidders must schedule the on-site assessment at least 90 days in advance and maintain responsiveness to laboratory contact person Farzi Hassani, providing email responses within two business days. The assessment scope covers 35 distinct analytes for non-potable water and four additional analytes for solid and chemical materials, with the laboratory currently staffed by nine employees.
All costs associated with the assessment, including travel, lodging, meals, transportation, and pre- and post-assessment activities, must be submitted as a single lump-sum bid with invoicing due no later than September 14, 2026. Bidders must be approved FDOH contract assessors in good standing and compliant with The NELAC Institute (TNI) standards and Florida Administrative Code Chapter 64E-1. Bid submissions must include a current ACORD Insurance Certificate with $1 million Commercial General Liability per occurrence and $2 million aggregate, a $500,000 Automobile Liability policy, and Workers' Compensation as mandated by Florida law, along with a complete copy of the contractual agreement between the bidder and FDOH and documented contact information for the Lead Assessor. Previous vendors who have provided services to the City of Tampa must have performed satisfactorily to be eligible for this contract. No specific budget range was provided, and quotes must be submitted electronically through the OpenGov solicitation distribution system.
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Text version
Technical Specifications for NELAP Assessment of Howard F. Curren Advanced Wastewater Treatment Plant
Analytical Laboratory
1. General Description:
1.1 Bidder shall conduct the biennial on-site assessment of the Howard F. Curren Advanced
Wastewater Treatment Plant Analytical Laboratory (hereinafter “laboratory”) in a manner compliant with the applicable The National Environmental Laboratory Accreditation Conference Institute /The NELAC Institute (hereinafter “TNI”) standard and the contractual requirements specified by the Florida Department of Health (hereinafter “FDOH”) to be a FDOH approved contract assessor.
1.2 Bidder shall perform all services required to plan, carry out, and complete the biennial on-site assessment process. These services shall include but not be limited to the on-site assessment and all necessary pre- and post-assessment activities. Pre- and post-assessment activities shall include but not be limited to planning, scheduling, assembly of a qualified assessment team, document review, traveling to and from our location, checklist preparation and completion, reporting, and the corrective action review.
1.3 The laboratory is located at 2545 Guy Verger Boulevard, Tampa, Florida. Access to the laboratory will require coordination with the laboratory to ensure access into Port Tampa Bay in which the laboratory is located. The mailing address for the laboratory is 2700 Maritime Boulevard, Tampa, Florida 33605. The current number of laboratory staff members is nine (9).
1.4 The laboratory’s current FDOH Scope of Accreditation is attached.
2. Scheduling & Service Hours:
2.1 The on-site assessment shall be scheduled and completed between August 3, 2026 and August
14, 2026. The on-site assessment shall be scheduled ninety (90) or more days in advance of the scheduled date for the commencement of the on-site assessment.
2.2 The on-site assessment shall be conducted between Monday and Friday and between the hours of 7:30 a.m. – 4:00 p.m. EST.
2.3 The on-site assessment shall be conducted on consecutive days, not to exceed two (2) days.
3. Requirements:
3.1 Bidder shall be an approved contract assessor in good standing with the FDOH during the entire time period over which the services herein specified are performed.
3.2 Bidder shall provide a written schedule of planned assessment activities necessary to meet the specifications herein described at least sixty (60) or more days prior to the commencement of the on-site assessment.
3.3 Bidder shall provide all checklists and associated materials to be used to conduct the laboratory assessment at least sixty (60) or more days prior to the scheduled date for the commencement of the on-site assessment.
3.4 Bidder shall respond via email to the laboratory contact person, Farzi Hassani, (farzaneh.hassani@tampagov.net) within two (2) business days to any laboratory submitted email request for information or clarification.
3.5 Bidder shall comply with the applicable TNI standard and FDOH contractual requirements regarding the assessor qualifications necessary to perform the laboratory assessment for the attached FDOH Scope of Accreditation.
3.6 Pre-assessment document requests by the Bidder shall not be excessive or create an undue burden on laboratory staff or resources.
3.7 Bidder shall adhere to the use of the TNI standard as identified in the Florida Administrative Code Chapter 64E-1 to conduct the assessment of the laboratory’s conformance with those standards.
3.8 Bidder shall conduct the complete assessment process in accordance with the applicable TNI standard including but not limited to an Opening and Closing Conference with the laboratory.
3.9 Bidder shall provide and discuss the draft final assessment report with laboratory personnel at the Closing Conference prior to departing from the laboratory.
3.10 Bidder shall adhere to the TNI Standard timeframes for all phases of the assessment including the Final Report and Corrective Action Plan process.
3.11 If Bidder has previously provided the services herein described to the City of Tampa, Bidder must have performed these laboratory assessment services satisfactorily in order to bid on providing the assessment services described herein.
3.12 Bidder agrees that all costs, expenses, charges, or other outlays necessary to provide all of the laboratory assessment services as herein described including but not limited to all travel, lodging, meals, transportation, pre-assessment, on-site assessment, and post-assessment activities shall be bid at one lump sum cost.
3.13 Bidder agrees to invoice the laboratory for all services performed and/or to be performed by no later than September 14, 2026.
4. Additional Bid Document Requirements:
The following documents must accompany the bid submission.
4.1 Bidder must provide a copy of their current ACORD Insurance Certificate.
4.2 Bidder must provide a complete and current copy of the contractual agreement between the
Bidder and the FDOH for conducting NELAP assessments in the State of Florida.
4.3 Bidder must provide documented contact information (name, telephone, email address) for the
Lead Assessor that will be responsible for performing the laboratory assessment process.
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