Technical Specifications Buccal Swab Kits.pdf

United States Army Criminal Investigation Laboratory (USACIL) DNA Buccal Swab Collection Kit

Technical Specifications

1. The components of each Buccal Swab Collection kit shall include:

Heat Sealed Poly Bag, 8”x12”, Quantity 1. The Bag shall contain the following items:

Kit Envelope, 6”x9”, POLY MAILER, 3 mil, white, printed with USACIL pre-paid Business Reply artwork. Peel and Seal closure flap printed with “After Sealing Envelope Affix Kit Shipping Seal Here and Over Flap.” Quantity 1. The envelope is marked with:

“Exempt Human Specimen” printed in at least 14-point type in bottom left corner.

One label, 3” x 1 ½”, affixed to the back of the kit envelope consisting of:

Reorder Information, with lot # and reorder #.

Barcode/Sequential Kit Number label, human readable and code 128, affixed to back of kit envelope.

Sequential Numbers starting with number specified by customer.

Barcode/Sequential Kit Number label, 2 per sheet per kit, approximate size 1.5” W x 0.5” H on white adhesive label stock, human readable and code 128. Sequential barcode numbers shall match the barcode/sequential kit number label on the kit envelope.

Kit Instruction sheet/FDA Insert, 8 ½”x11”, BLUE stock, folded in half and printed with step-by-step line art illustrations and wording provided by USACIL. Quantity 1.

Notification Card, 3 ¼” x 4 ½”, printed one side on GOLDENROD vellum Bristol stock, printed with wording provided by USACIL. Quantity 1.

Privacy Act Statement, 8 ½” x 11”, PINK stock, folded in half and printed with wording provided by USACIL. Quantity 1.

Information Flyer, 5 ½” x 8 ½”, Bright Orange stock, printed with wording provided by USACIL in bold lettering. Quantity 1.

EasiCollect+ FTA Card Device, Qiagen catalog number WB120472 (No substitute can be used), with label (2.625”x1”) printed in RED affixed to the outer back side of package that reads “Remember To Put The Offender’s SSN and Last Name On The Sample.” Quantity 1.

FTA Card envelope, 3.5” x 6.5”, peel and seal closure, printed with “FTA Card” and Biohazard label (approximately ¾” x ¾”) and containing one desiccant. Quantity 1.

Nitrile Gloves, Large, Quantity 1 pair.

Fingerprint Acetate Sheet, two pull apart sheets with black ink on inside. Quantity1.

Fingerprint Ink Remover Towelette, individually packaged. Quantity 1.

Kit Shipping Seal, 3 3/8” x 1”, peel and stick, printed in RED on VOID stock, for resealing envelope, printed with wording provided by USACIL. Quantity 1.

2. Vendor Provided Supplies and Service.

a. Following award of contract, the vendor shall provide a prototype of kit and proofs of all custom printed and non-printed items and receive approval from MICC-Ft. Gordon and USACIL on all components before any production.

b. The vendor shall work with USPS and USACIL to obtain USACIL pre-paid Business Reply artwork for printing the Kit Envelope.

c. The vendor shall complete manufacture and assembly of a minimum supply of 5,000 kits available within 8 weeks from start of the contract initial period of performance.

d. The vendor shall manufacture additional lots of kits only after notification from the Contracting Officer located at MICC-Ft. Gordon, GA and have available within 8 weeks from notification.

e. The vendor shall only assemble kits with EasiCollect+ FTA Card Devices having a minimum of 18 months remaining expected shelf life before expiration.

f. The vendor shall hold and store kits at its facility and ship kits upon receipt of written request to include the release/shipping instructions from the USACIL CODIS Branch.

g. Kits shall ship within 2 days of notification of request.

h. Shipments will be made in multiples of 10 kits.

i. The vendor shall keep track of and provide to USACIL CODIS Branch via email the shipment date, number of kits shipped, sequential kit numbers, and shipment tracking numbers for each agency shipment after shipment.

j. The vendor shall identify account service representatives and provide customer service to USACIL via phone and email, M-F 8-4:30EST and respond to requests within 24 business hours.

SOLICITATION INSTRUCTIONS

1. Vendor Proposals for Supplies and Service.

a. The vendor shall provide one prototype Buccal Swab Collection kit for technical evaluation by the close of solicitation of proposals. The kit will be shipped to USACIL.

U.S. Army Criminal Investigation Laboratory ATTN: CODIS Branch (Diana Kellar) 4992 North O Ave. BLDG# 700 Forest Park, GA 30297-5205

b. The prototype kit must include each component and sample card stock, with the exception of printing the customer provided wording and artwork.

c. The proposal for supply of the Buccal Swab Collection kits shall be for a period of performance of the base year starting April 1, 2026 with 4 option years.

d. Pricing shall be based on a firm, fixed price quantity of 38,000 kits per year, or 190,000 kits with all options elected over the entire contract, with the option to increase quantity during the contract period.

e. The vendor shall include in the price of the kit: on demand shipping worldwide to US and APO/FPO addresses via USPS, UPS, FEDEX, or DHL and include a delivery confirmation.

2. Government Requirements.

a. USACIL provides the Buccal Swab Collection Kit to approximately 900+ agencies worldwide with the average shipment size being approximately 50-100 kits.

b. USACIL will review the kit components and requirements on a yearly basis and propose any necessary changes to MICC-Ft. Gordon, GA.

c. Any changes to any component of the kit shall be made upon request to the vendor from MICC-Ft.

Gordon, GA via a modification to the contract prior to production of the next batch of kits.