Technical Requirements Document SPRBL122R0021.pdf

Exhibit A SPRBL1-22-R-0021 Page 1 of 10

Issue: 15 May 2023

TECHNICAL REQUIREMENTS DOCUMENT (TRD)

FOR

AN/VRC-100(V)1 SPARE PART

Exhibit A SPRBL1-22-R-0021 Page 2 of 10

TABLE OF CONTENTS

APPLICABLE DOCUMENTS

CONFIGURATION MANAGEMENT

PACKAGING

Wood Packing Material

SPECIALIZED TESTING

Item Marking

IUID Marking

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

CDRL List

Individual CDRLs

Exhibit A SPRBL1-22-R-0021 Page 3 of 10

APPLICABLE DOCUMENTS

Military and Federal Standards

MIL-STD-129R(3) Military Marking for Shipment and Storage

MIL-STD-130N(1)NOT1 Identification Marking of U.S. Military Property

Military and Federal

Specifications

Not Applicable

Other Documents

Commercial Documents

ASTM-D3951-18 Standard Practice for Commercial Packaging

EIA-649-B Configuration Management Standard

ISPM Number 15 Regulation of Wood Packaging Material in International Trade

Security Documents

CONFIGURATION MANAGEMENT

Product Definition Information. The Product Definition Information describes a product’s performance, functional and physical attributes, including the requirements and design information (specifications, drawings, design descriptions and software). Interfaces, including interfaces with other products, are also documented in the Product Definition Information. The Product Definition Information shall be specified by the Contractor’s

Commercial Item Part Number (CIPN).

Configuration Change Process. The contractor shall establish a system for managing the configuration changes to the CIPN baseline. The contractor may use EIA 649-B Configuration Management Standard, as guidance for establishing a Configuration Management System.

CIPN Configuration Baseline. The Contractor’s Commercial Item Part Number (CIPN), as defined by the

Contractor’s specifications, drawings, catalog page, etc., at the time of award of this contract, shall form the

Configuration Baseline for this acquisition.

The applicable Configuration Baseline (CB) for the listed Configuration Item (CI)/Computer Software

Configuration Item (CSCI) is as follows:

NSN Nomenclature Part Numbers/Drawings

5998-01-435-2306 Electronic Componentd Assembly 751-8981-001

Exhibit A SPRBL1-22-R-0021 Page 4 of 10

Configuration. Each CI/CSCI, as developed/built and delivered, shall conform to the cited CB and (if applicable) and any subsequent CB’s that will be made contractually binding by the Procuring Contracting

Officer (PCO).

Application Management.

Configuration Conditions. In performing Application Management, the Government must assess the impact of design changes to the Configuration Item. The Government is the Configuration Management authority on application management for all external applications and for all Major changes that affect the Commercial Item

Part Number (CIPN) specified above. A Major change is defined as any change that will impact any of the following conditions of the CIPN:

(a) Overall performance and Form, Fit, Function and Interface (F3I) Characteristics.

(b) Reliability, Maintainability and Survivability

(c) Electromagnetic Interference (EMI), air worthiness certification, or other pertinent requirement.

(d) Safety

(e) Support, operational and training requirements

(f) Impact on Technical Manuals, Repair Parts and Special Tools Lists (RPSTLs), Depot Maintenance Work

Requests (DMWRs), Provisioning Parts List (PPL), etc.

(g) Impact on Cost and/or Schedule.

(h) Impact on test equipment, support equipment and associated software.

(i) Software.

Application Activity. The Government is an Application Activity (AA) for changes that affect the Contractor’s

CIPN. The Government does not possess document change authority over the changes affecting the CIPN. As part of the Government’s Application Management process, the Government as AA does have a right to review or be notified of changes made by the Contractor that will affect any of the conditions identified in paragraph

Configuration Conditions above. Any changes that affect these conditions shall be submitted for Government review or notification in accordance with (IAW) the procedures outlined below. Configuration changes not directly affecting the configuration baseline conditions identified in paragraph Configuration Conditions above, do not require Government review or notification.

Departures from CB. Changes that affect the CIPN conditions identified in paragraph Configuration Conditions above shall be submitted for Government review or notification IAW this Technical Requirements and the DD

Form 1423 for DI-MISC-80711A. The contractor shall submit the notification within 5 working days of

Contractor approval and prior to delivery to the Government. Upon receipt of contractor notification, the

Government will review the impact of the change and provide the contractor written notification of acceptability within 30 working days.

Configuration Control Documents (CCDs). The Configuration Control Document (CCD) includes both the engineering change and the supporting documentation by which the change is described and suggested. The

CCD describes changes to the CI/CSCI and associated Contractor documents and data (if applicable) that are affected by the proposed engineering change. The CCD also describes a full impact analysis of the effect of the change on the logistics, interface, design, cost and schedule requirements of the CIPN.

Exhibit A SPRBL1-22-R-0021 Page 5 of 10

CCDs could be generated as any of the following categories: Change Directive; Change Request; Engineering

Change Package; Engineering Change Proposal; Engineering Change Request; Engineering Change Memo;

Engineering Change Notice.

CCDs may contain some of the following elements:

(a) A unique change identifier; identification of originating organization and responsible individual.

(b) Change classification,

(c) Identification of product(s) (including components and interfacing products) affected by the change.

(d) Change description and scope (including effects on performance, operation, maintenance, servicing, operation and maintenance training, repair parts, support and test equipment, cost, schedule, and any other effect on physical, functional, and logistics characteristics of the CIPN).

(e) Reason and justification for the change and consequences of not incorporating the change.

(f) Estimated cost increase or savings.

(g) Change implementation (and effectivity) and impact on delivery schedule.

(h) Criteria, if any, for retrofitting products.

Contractor-approved changes that adversely impact any of the CIPN conditions identified in paragraph

Configuration Conditions above may require re-evaluation by the Government of the CIPN. Re-evaluation may include operational testing re-assessment or re-assessment of the logistics impact of the proposed change. An approved change to the design of the CIPN must be verified to ascertain that the CIPN has achieved the functional attributes and requirements specified in the baselined Product Definition Information (CIPN) and that it is adequate for its intended purposes. The Government is not obligated to accept any CIPNs that no longer meet the Government’s requirements as established by the CIPN at the time of contract award.

PACKAGING

Wood Packing Material

Wood packaging material (WPM) shall meet the requirements below. Wood packaging material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSB).

a. All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM)

Number 15, “Regulation of Wood Packaging Material in International Trade”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

b. All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) (IAW) American Lumber Standard Committee (ALSC), Incorporated, Wood

Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/).

c. All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved

DUNNAGE stamp.

Exhibit A SPRBL1-22-R-0021 Page 6 of 10

d. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

SPECIALIZED TESTING

Requirements for Final Inspection and Test. The contractor shall implement and maintain a Final Inspection and

Test System that meets or exceeds the requirements established below. These requirements are commonly accepted practices employed by industry.

Quality System. The contractor shall establish/maintain an effective inspection and test system for final inspection and test of completed products.

Inspection and Testing Procedures. The contractor shall utilize documented procedures for final inspection and testing of finished products to ensure that all contract requirements are satisfied.

The contractor shall perform final inspection and acceptance testing on all deliverables under this contract IAW the contractor’s Inspection and Acceptance Testing Procedures. The contractor shall assure that all necessary inspections and tests are performed on completed products. The contractor shall perform any additional inspections and tests (including visual/mechanical inspections and functional tests) required to satisfy the form, fit, and function requirements of the contract or delivery order. The form, fit and function requirements are defined by the contractor’s drawings, the vendor’s drawings and other applicable documents, such as specification sheets, brochures and technical manuals. Equipment and facilities required for inspection and testing shall be the contractor’s responsibility. The Government has the right to perform an inspection at any time during normal business hours with a contractor representative present The contractor shall obtain written approval from the Government for utilization of testing facilities other than the primary production testing facility prior to the commencement of any acceptance tests, and shall notify the Government, in writing, 30 days prior to the scheduled test(s), IAW FAR 52.246-2, to allow Government representatives to witness and qualify inspection and test.

Records. The contractor shall maintain adequate records of final inspections and tests to demonstrate that the product satisfies contract requirements.

Measuring, Testing, and Inspection Equipment. The contractor shall provide and maintain gages (including production tooling used for inspection purposes) and other measuring and testing equipment to assure that finished products conform to contract requirements. These devices shall be calibrated against certified measurement standards that are traceable back to national/international standards.

Inspection and Test Status. The contractor shall maintain a system for the identification of the final inspection and test status of all products.

Nonconforming Material. The contractor shall establish and maintain a system for controlling material that does not satisfy contract requirements, including procedures for its identification, segregation, and disposition

(rework/repair, scrap, etc.).

Exhibit A SPRBL1-22-R-0021 Page 7 of 10

Corrective Action. The contractor shall promptly act to correct nonconforming materials and processes to preclude the recurrence of the problem and to satisfy contract requirements.

Training Requirements. The contractor shall identify/provide for the training needs of their personnel performing inspections and tests.

Handling, Storage, Preservation, Packaging, and Shipping. The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

Item Marking

Each item delivered under contract, along with each assembly, sub assembly, and module, shall be legibly marked with the appropriate part number and manufacturer’s identification. Hardware such as screws, nuts, bolts, etc., need not be marked. This requirement should be entirely met by the contractor’s standard commercial marking. However, if there is any question about marking it shall be directed to the Contracting

Officer for resolution.

IUID Marking.

Requirements for Item Unique Identification (IUID). The contractor shall mark all contract deliverables IAW

DFARS clause 252.211-7003 in Section F of this contract and the following requirements. For long term contracts, DFARS 252.211-7003 applies to all quantities and all years.

New items: The contractor shall provide IUID, or DoD recognized equivalent, for all items delivered with an acquisition cost of $5000 or more, or any item the Government requires to be serial numbered. For long term contracts, the Contractor shall implement IUID markings IAW MIL-STD-130N for any item that will exceed the $5,000.00 unit price for any range quantity or contract year. This requirement is effective throughout the life of this contract.

Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in

Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-

STD-130N.

Deleterious Effect. Marking of items shall be accomplished in a manner that will not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

http://www.acq.osd.mil/dpap/pdi/uid/index.html

Exhibit A SPRBL1-22-R-0021 Page 8 of 10

Mandatory Information Reporting for all items requiring IUID marking. The contractor shall include the

National Stock Number (NSN), if the item has a NSN, the Serial Number marked on the item, if a Serial

Number is marked on the item, the original part number, the current part number (only if not the same as the original part number), the current part number effective date (only if the current part number is used) and the

USARMY as the SERVICE /AGENCY/COMMAND data element in the information reported to the IUID

Registry, in addition to the information required to be reported to the IUID Registry by DFARS clause 252.211-

7003.

UID Data Submittals. The Contractor shall enter the UID data submittals into the Wide Area Work Flow

(WAWF) system. See the DoD website for the latest information:

http://www.acq.osd.mil/dpap/pdi/uid/data_submission_information.html.

IUID Coding. IUID markings and readability requirements shall comply with MIL-STD-130N.

Symbology markings and the order of priority for marking the hardware shall be IAW MIL-STD 130N. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear

Bar Code.

If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract.

Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract. The contractor shall provide this list to the government at the end of the contract.

Exhibit A SPRBL1-22-R-0021 Page 9 of 10

CONTRACT DATA REQUIREMENT LIST (CDRL) DD 1423-1

CDRL List

CDRL

Data Line

No. DID Identification Title

A001 DI-MISC- 80711A Scientific and Technical Reports – Configuration Management

Individual CDRLs

Exhibit A SPRBL1-22-R-0021 Page 10 of 10

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

Original Form Approved OMB No. 0704-0188

The Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA. 22202-4302, and to the Office of Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either of these addresses. Send completed form to the Government Issuing Contracting Officer for Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

9000 A TDP X TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

AN/VRC-100(V)1 TBD TBD

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

A001 Scientific and Technical Reports Configuration Management

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-80711A Exhibit A - TRD FCDD-ISE-HDB

INSERT

7. DD 250 REQ 9.DIST STATEMENT

REQUIRED

10. FREQUENCY 12. DATE OF FIRST

SUBMISSION

14. DISTRIBUTION

IN

DD

ASREQ SEE ITEM 16

b. COPIES

SECT. B

8. APP CODE A 11. AS OF DATE 13. DATE OF SUBSEQUENT

SUBMISSION

a. ADDRESSEE

Draft Final

N/A

SEE ITEM 16 SEE ITEM 16

Reg

Repro

16. REMARKS:

Data Item Description DI-MISC-80711A: Delete block 10 instructions entirely and follow instructions in this Technical Requirements Document (TRD).

The contractor shall prepare and submit Configuration Control Documents for

Government review in accordance with the Technical Requirements Document

(TRD) section for Configuration Management when there is a Major change to or departure from a contractual baseline. All CCDs for Major changes shall be submitted for Government review or notification IAW the TRD section for

Configuration Management.

The Government will provide the contractor written notification of acceptability within 30 working days.

All deliveries shall be in digital format, compatible with Microsoft Office 2007 software and Adobe Acrobat version 7.0 and delivered by email or via DoD SAFE

(Secure Access File Exchange) website (https://safe.apps.mil/) in case the deliveries can't be sent through the email services. Request Code is required for the use of

DoD SAFE. Contact the Government Procuring Contracting Officer (PCO) or

Engineer for the Request Code. Alternative delivery media may be discussed with the Government PCO prior to delivery. The Government personnel listed in the distribution list will receive a copy of the submittal. Name and electronic address of the Government personnel are specified below:

PCO: Kyle White, kyle.white@dla.mil

ACO: TBA

QAR: TBA

FCDD-ISE-HDB (Technical POC) : Stanley Chan, stanley.u.chan.civ@army.mil

If the CDRL Data Deliverable is priced and is not NSP (Not Separately Priced), then an electronic DD Form 250 will be required via the Wide Area Workflow website in order for the contractor to receive payment for the data deliverable (see section G of the Contract). E-mail notification is required with any electronic submission.

RDER-PRC-TR

PCO

ACO

QAR

15. TOTAL 0 4 0

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Stanley U. Chan

FCDD-ISE-HDB

Electronics Engineer

05/05/2023 Kevin Kirkwood

FCDD-ISE-HDB

Chief, Tactical Ground

Communications Branch

05/05/2023

Based upon DD Form 1423-1, 1 Jun 90