Technical Questions & Answers.pdf
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- Attached to
- Technical Questions and Answers
- Solicitation number
- IN-02915
- Issued by
- Polk County, Florida
About this file
This document is a set of Technical Questions and Answers related to a Request for Proposal (RFP) for Food & Beverage Vending Machine Services for the District One Employee Benefit Fund in Florida. The RFP covers vending and market services at two locations - the District Headquarters and the SR60 Offices. Current annual vending sales are approximately $16,147, with a 15% commission rate generating around $4,450 in annual revenue. The RFP requires a minimum 15% commission on all sales. Employees have a minimum 30-minute lunch break and are permitted to leave the premises. The vendor is responsible for any theft or shrink in the market kiosks. The RFP also inquires about current equipment, service frequencies, employee population, and work schedules.
Regarding pricing, the document indicates that the last price increase is unknown, and the frequency of such increases is also unknown. The RFP states that the committee will not consider alternative commission models and will require the minimum 15% commission at all locations. There are also questions regarding internet connectivity and who is responsible for those costs. An addendum will be issued to extend the proposal due date due to the impact of Hurricane Ian.
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Text version
EBF-RFP-23-1134-CB
Food & Beverage Vending Machine Services for District One Employee Benefit
Fund
Technical Questions and Answers:
1. Can you please provide the total annual vending and market sales per location?
a. Semi-annual vending shows $16,147.26 (June 2021 – November 2021).
2. Can you please provide the current vending and market commission rate % ‘s and the total annual commission $ amount received?
a. Total Vending Commission Received for FY21-22: $4,450.13 at 15%.
3. When was the last time you had a price increase?
a. Unknown
4. How frequently have you had price increases?
a. Unknown
5. Who provided the internet line for the market kiosk? Is it a DSL line or wireless internet connection?
a. Our Facilities Department currently provides hard-wired internet access to the kiosk and a wireless internet connection.
6. Who pays for the internet line for the market kiosk?
a. Our Facilities Department currently pays for internet.
7. How many days per week is your market and vending serviced/restocked per location?
a. The market/vending machines are scheduled to be restocked twice a week.
8. What are the total onsite employee populations per location? Please break down by full-time, part time, hybrid work schedules?
a. District HQ:
i. Monday: 156 in office, 91 teleworking
ii. Tuesday: 217 in office, 53 teleworking
iii. Wednesday: 202 in office, 67 teleworking
iv. Thursday: 181 in office, 89 teleworking
v. Friday: 113 in office, 106 teleworking
b. SR60 (Materials & Operations):
i. Monday: 57 in office, 10 teleworking
ii. Tuesday: 59 in office, 10 teleworking
iii. Wednesday: 56 in office, 12 teleworking
iv. Thursday: 65 in office, 4 teleworking
v. Friday: 35 in office, 8 teleworking
9. Do any employees work from home, remote and/or have a hybrid work schedule?
a. Please see answer for Question 8.
10. If so, please specify how many employees work remote/offsite?
a. Please see answer for Question 8
11. How many work hybrid schedules and how many days/week do they work onsite versus at home/offsite?
a. Please see answer for Question 8
12. Is the current equipment list on the RFP match what is currently onsite now? If not, please confirm what is current onsite at both locations?
a. We’re removing two vending machines that aren’t frequently used from the SR60 location. (Warehouse & Admin building)
13. How long do employees have for lunch?
a. Minimum 30 minutes.
14. Are employees allowed to go offsite for lunch?
a. Yes.
15. In the market, who is responsible for theft or shrink? What is your current annual average shrink rate % in the market?
a. In our current contract, the vendor is responsible for any theft/shrink. They have not provided an average rate.
16. Will the committee consider another commission model or a tiered commission model rather than the minimum 15% for both locations as stated in the RFP?
a. No, the Committee shall receive 15% at all locations.
17. Is there another location available for the vending in the training room that has more room? The current room is very small and we understand you would like to also add a snack machine.
a. We could explore other locations with our Facilities staff, they’re currently unavailable due to Hurricane Ian clean-up efforts.
18. What time would we be able to get in to service both sites?
a. SR60 Offices can be accessed at 8:00 AM.
b. Headquarters can be accessed at 7:00 AM Monday-Friday.
19. Would legal exceptions be considered if submitted with RFP response/proposal?
a. Please contact the Procurement Agent for clarification.
20. Lastly, we would like to request an extension of the due date due to the hurricane closures and reopening delays.
a. Yes, be on the lookout for an addendum.
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