Technical_Description_Fire_System_PM_and_Repairs.doc

Purchasing Department Gregory K. Spearman, CPPO, NIGP-CPP, Director

306 E. Jackson Street, 2E

Tampa, Florida 33602

Office (813) 274-8351

Fax: (813) 274-8355

Technical Specifications For Waste To Energy (WTE) Facility Fire Sprinkler And Alarm System Inspections & Repairs 8.

GENERAL – SCOPE OF SERVICES

The work included in these specifications shall consist of furnishing all labor, tools, and supplies required in providing inspections, testing, and emergency services to all fire preventive sprinkler systems, and fire pumps. These inspections shall be performed in accordance with The National Fire Protection Association, (such as but not limited to NFPA 25, 72, and 2001), codes, and standards, Florida Statues 633, and Florida Administrative Code. Repair work shall be performed both as a result of problems identified during inspections, and on an as needed basis. Work shall also include the replacement or new installations of complete fire sprinkler systems, alarms and pumps.

9.

QUALIFICATION OF BIDDERS & SUBMITTALS

9.1 Bidder shall be a licensed Fire Protection Vendor and abide by all federal, state, county, and municipality agencies which may have jurisdiction over the type of work performed.

9.2 Bidder shall have completed jobs/awards involving the same type of Fire Sprinkler and Fire Alarm Inspection, Testing and Maintenance Services as contemplated herein. Bidder must be able to provide 24/7 fire alarm monitoring service capability. Must have five references for similar services with a term of one year or more. All references shall include the name of the agency, location, term, scope of work, and contact information including email address.

9.3 Provide a detailed description of the main service facility that will be the primary dispatch for all maintenance and repair services. The facility must be located on a commercially zoned parcel that is suitable for the company’s operations and must be located within 25 miles of McKay Bay (WTE) Facility, 107 North 34th Street, Tampa, Florida 33605.

9.4 Describe your proposed primary, and secondary procedure(s) for receiving, and dispatching service work orders for all routine, and after-hour trouble calls. The Bidder shall provide on-site communication devices to assure prompt communication between assigned employees, and their dispatcher, and/or the City Representative.

9.5 Bidder shall provide information on similar Awards, and/or accounts terminated for cause/default in the last five years. Provide point of contact information including name, email address and phone number.

9.6 Submit a detailed description of the training, and safety program given to all employees. Training records of all employees must be made available to the City Representative upon request.

9.7 Submit proof in the form of a business tax receipt, or any other incorporation document that demonstrates the company has been in business providing fire sprinkler system services for at least five years.

9.8 Bidder shall submit an employee list of those who will be assigned to work at the City of Tampa (WTE) Facility including years of experience. Must have a minimum of three technicians assigned to this award. The technicians must have a minimum of 4 years’ experience. The helper must have a minimum of 3 years’ experience. The proof of experience shall be submitted in the bid response. EMPLOYEE LEASING COMPANIES MAY NOT BE USED.

9.9 Bidder must provide a complete list of tools, and equipment owned, or leased. This list shall include vehicles and machinery. Bidder shall have a minimum of two, fully stocked work vehicles assigned to this award. Vehicles shall be clearly marked.

9.10 Bidder shall be capable of performing all the services contemplated by these Technical Specifications. The City reserves the right to inspect the facilities of the apparent low bidder and to make such other investigations as may be necessary to determine, in the City’s opinion, whether the Bidder is capable of performing satisfactorily if awarded the bid.

9.11 Failure to submit the above requested information may be cause for rejection of your bid.

10.

BASIS OF AWARD

10.1 Award will be based upon the lowest responsive and responsible bidder meeting specifications deemed to be in the best interest of the City. Awardee shall be able to perform all requirements stated in the Invitation to Bid.

10.2 Projects and/or inspection services will be assigned as designated by the City Representative to the Awardee. At the City’s sole discretion, work tasks will be distributed and assigned based on such factors as, but not limited to, Awardee availability, work orders already assigned to a particular Awardee, or the requesting department’s time schedules requirement for completion. Repeated and documented instances of non-performance or failure to provide services as requested pursuant to the Award by an Awardee shall result in cancellation of award as stated in Section 4.22.1 of the General Conditions of this bid document. In the event of a cancellation of an Awardee’s services under the Award, all remaining and subsequent work orders will be directed at the City’s discretion, to the second lowest responsive bidder.

10.3 The Awardee shall not charge the City any cost for cost proposals.

11.

HOURS OF OPERATION

11.1 Awardee shall have personnel available to the City for all days covered in the Award period. Awardee availability cannot be waived by notification. No work shall proceed outside these hours, nor shall any non-standard hourly pricing be charged by Awardee without prior written approval of the City’s Representative.

11.2 Standard working hours are Monday through Friday, 7:00 AM to 5:00 PM.

11.3 Non-standard working hours are Monday through Friday, 5:01 PM to 6:59 AM, weekends, and City of Tampa holidays.

11.4 All scheduled work, regardless of the time, including inspections, testing, new installation, repair, or replacement shall be billed as standard working hours.

12.

SECURITY AND IDENTIFICATION

12.1 All costs for background investigations shall be Awardee's responsibility. The City Representative will have the right to request any additional investigative background information including, but not limited to, the employment record, training records, payroll records, position for which hired. The Awardee shall furnish in writing, such information to the extent allowed by law, prior to commencement of services. The City Representative reserves the right to conduct its own investigation of any employee of the Awardee.

12.2 Background checks for the Awardee’s staff must be approved by the City, prior to working in any City facility. Awardee is responsible for obtaining the necessary forms for background checks as follows:

12.2.1 Pass a background check by the Tampa Police Department, (if applicable).

12.2.2 Obtain a Port access badge, (if applicable)

12.2.3 Jessica Lunsford Act (if applicable)

12.3 Due to the time required to process background checks, Awardee should allow 1-2 weeks turn-around time for new requests to be completed. A City Representative will inform the Awardee of background check results.

12.4 Upon termination, or transfer of any employee of the Awardee working under this Award, the Awardee shall immediately notify the City’s Representative, in writing, of such termination or transfer.

12.5 The Awardee shall report the arrest of any employee working under the terms of this Award to the City’s Representative within 24 hours of the arrest, or knowledge of the arrest. It shall be subject to the approval of the City Representative, whether the employee shall continue to work at City locations within this Award.

12.6 The Awardee shall remove from City premises any of his/her employees who, in the opinion of the City’s Representative, is not performing the services in a proper manner, or does not comply with the rules, and regulations of the City. The Awardee shall in no way, interpret such removal to require dismissal, or other disciplinary action of the employee. The City’s Representative will request that anyone suspected of working under the influence of alcohol, or controlled substances be immediately removed from the workplace. The Awardee shall establish, implement, and maintain procedures, and controls to ensure that their employees comply with all applicable provisions of the Award, all site rules, and practices of the City. City-owned facilities are smoke-free environments.

12.7 The Awardee shall not use employees of any temporary help-type employment agency to supplement his work force in City facilities for any reason. Only Awardee’s employees shall be used to perform the required services of this Award unless otherwise approved, in writing, by the City’s Representative.

12.8 The Awardee shall prevent its employees from tampering with any owned items of City employees, or City owned property, or entering any area unless required in the performance of the services.

12.9 All Awardees’ employees must always wear a company logo uniform when working on this Award.

13.

SAFETY AND PROTECTION OF PROPERTY

The Awardee shall always:

13.1 Initiate, maintain, and supervise all safety precautions, and programs in connection with its services, or performance of its operations under this Award.

13.2 Take all reasonable precautions to prevent injury to employees, including City employees, and all other persons affected by its operations.

13.3 Take all reasonable precautions to prevent damage, or loss to property of the City of Tampa, or of other Awardees, consultants, or agencies, and shall be held responsible for replacing, or repairing any such loss or damage.

13.4 Comply with all current ordinances, rules, and regulation standards that bear on the safety of persons, or property, or their protection from damage, injury, or loss. This includes but is not limited to:

· Occupational Safety and Health Act, (OSHA).

· National Institute for Occupational Safety & Health, (NIOSH).

· National Fire Protection Association, (NFPA).

· Florida Fire Prevention Code (FFPC)

14.

PARKING

The City does not pay, provide, or reimburse the Awardee, its employees, its agents, or sub-contractors for parking. If there is a cost associated with parking, those costs shall be paid by the Awardee. City of Tampa will not be responsible for any damage to the vehicles while parked on City property. Vehicles towed from City property will be at the expense of the Awardee. The Awardee’s vehicles shall be properly identified while on City property. No parking shall be permitted in the Tampa Municipal Office Building brick yard.

15.

WORKMANSHIP

15.1 Awardee shall do all the work and furnish, at its own cost and expense, all labor, materials, equipment, and other facilities, except as herein otherwise provided, as may be necessary and proper for performing and completing the work under this Award. Awardee shall be responsible for the entire work until completed and finally accepted by the City.

15.2 Work shall be performed in accordance with the true intent and meaning of the Award documents. Unless otherwise expressly provided, the work must be performed in accordance with the best modern practice, with materials as specified and workmanship of the highest quality and consistent with industry standards, all as determined by and entirely to the satisfaction of the City’s Representative.

15.3 Awardee shall supervise and direct the work. Unless otherwise expressly provided, the means and methods of construction shall be such as the Awardee may choose, subject, however, to the approval of the City’s Representative. Only adequate and safe procedure, methods, structures, and equipment shall be used. The City Representative’s approval or his or her failure to exercise his or her right there-on shall not relieve the Awardee of obligations to accomplish the result intended by the Award, nor shall such create a cause of action for damages.

15.4 Awardee shall comply with all Federal, State, County and City laws, rules and regulations and the laws and decrees of lawful authorities having jurisdiction over the performance of Awardee’s services under this Award (collectively, “Laws”). Any fines levied due to inadequacies, or failure to comply with any and all requirements shall be the sole responsibility of the Awardee. Any person found not in compliance with any laws, statutes, rules, or regulations will not be allowed on the work site. Continued violations by Awardee shall constitute cause for termination of the Award.

15.5 During the progress of the work and up to the date of final acceptance, the Awardee shall, at all times, afford the representatives of the City, the Florida Department of Environmental Regulation, and if applicable, the Federal Environmental Protection Agency and the Federal Department of Labor every reasonable, safe, and proper facility for inspecting the work done or being done at the site. The inspection of any work shall not relieve the Awardee of any of his obligations to perform proper and satisfactory work as herein specified. Finished or unfinished work found not to be in strict accordance with the Award shall be replaced as directed by the City’s Representative, even though such work may have been previously approved, and payment made therefor.

15.6 The City Representative shall have the right to reject materials and workmanship which are defective or require their correction. Rejected work and materials must be promptly removed from the site, which must always be kept in a reasonably clean and neat condition. Failure or neglect on the part of the City Representative to condemn or reject bad or inferior work or materials shall not be construed to imply an acceptance of such work or materials, if it becomes evident at any time prior to the final acceptance of the work by the City Representative. Neither shall it be construed as barring the City at any subsequent time from the recovery of damages of such a sum of money as may be needed to build anew all portions of the work in which inferior work or improper materials were used, wherever found.

15.7 Should it be considered necessary or advisable by the City at any time before final acceptance of the entire work to make examinations of work already completed, by removing or tearing out all or portions of such work, the Awardee shall, on request, promptly furnish all necessary facilities, labor, and material for that purpose. If such work is found to be defective in any material respect, due to the fault of the Awardee or his sub-Awardee, he shall defray all expenses of such examination and of satisfactory reconstruction. If, however, such work is found to meet the requirements of the Award, the cost of examination and restoration of the work shall be considered an item of extra work to be paid for in accordance with a new proposal from Awardee incorporating the Bid Response pricing.

15.8 Awardee’s work must be performed in such a way as to not void any existing warranties. Awardee must install only matched material, ensuring existing warranties are protected.

16.

SUBCONTRACTING

16.1 Awardee shall not subcontract any part of work as specified herein without prior written approval from the City Representative. City Representative may revoke approval of any sub-contractor when such sub-contractor evidences an unwillingness or inability to perform his/her work in strict accordance with the Award documents. Notice of such revocation of approval will be given in writing to the Awardee. The Awardee will promptly, upon request, file with the City a conformed copy of the subcontract. Awardee shall cause appropriate provisions to be inserted in all sub-contract relative to the work to bind sub-Contractors to the Awardee by the terms of the bid documents, insofar as applicable to the work of sub-contractors, and to give the Awardee the same power as regards terminating any subcontracts that the City Representative may exercise over the Awardee under provisions of the bid documents.

16.2 The approval by the City Representative of a sub-contractor shall not relieve the Awardee of any of his/her responsibilities, duties, and liabilities hereunder. Awardee shall be solely responsible to the City for the acts or defaults or omissions of his/her sub-contractor and of such sub-Contractor's officers, agents, and employees, each of whom shall for all purposes be deemed to be the agent or employee of the Awardee. Nothing contained in the bid documents shall create any contractual relationship between any sub-contractor and the City.

16.3 It is the responsibility of the Awardee to require all sub-Awardees to maintain adequate insurance coverage.

16.4 All work subcontracted through the Awardee shall have a markup not to exceed 5% on the total cost of the sub-contractor’s proposal/invoice. The Awardee shall submit the sub-contractor’s proposal/invoice which shall include all labor, and materials itemized when submitting Awardee’s invoices to the City for payment.

17.

MATERIALS/PRICING/WORK ASSIGNMENTS

17.1 Awardee’s work shall be coordinated by the City Representative for work assignments. Awardee shall be responsible for quality of work and assuring that work meets all existing codes. Awardee will provide sufficient personnel and all necessary tools, materials, tools, transportation, and equipment to complete the various projects. Materials, purchased for the City for each specific project, shall be approved by the City’s Representative prior to purchase. Awardee shall transport materials to job sites as requested, at no additional cost to the City. All material shall be OSHA approved.

17.2 If requested, the Awardee’s crews shall report to the City Representative or designated staff member at the beginning and ending of each workday to record the time spent on the specific project.

17.3 Bid pricing shall be inclusive of all expenses necessary to accomplish the work regardless of the unit of measure, including but not limited to material, delivery, direct labor, taxes, markups, tools, services, and equipment. Permits, if required, are to be billed at cost, cleanup services shall be at no cost to the City. The Awardee’s time shall start on the job site. Awardee will not be reimbursed for travel time.

17.4 All orders shall be placed via City of Tampa Purchase Orders, or as releases against a City of Tampa “Open” Purchase Order.

17.5 All work will be assigned to the Awardee by a City-supplied work order. A Work Order is defined as all work required to be performed pursuant to the terms of this Award. No work will be approved during the term of this Award without an authorized Work Order. The Awardee is not authorized to proceed with, and will not be compensated for, any work whatsoever that is not properly authorized by written Work Order. Work Orders will be issued on an as-needed basis and constitute Notice to Proceed.

17.6 Upon notification by the City’s Representative of a work request, the Awardee shall prepare a written cost proposal or a “Not to Exceed”, if requested, cost proposal for each work order. This cost proposal shall provide specific information including the following as provided in the Bid Response, as deemed applicable: number of hours needed to complete the project with hourly rates, as bid; list of materials including description, cost, manufacturer, and manufacturer’s part number; subcontract information including the name of any sub-contractor and an itemized listing of all labor and materials used by the sub-contractor. The cost proposal shall be submitted in a format agreeable to the City Representative. Cost proposal must be inclusive of the project schedule. The cost proposal’s total represents the lump sum payment that will be permitted for the Work Order. Item changes during construction shall not justify change to the lump sum payment authorized for the Work Order. The cost proposal shall be based upon the unit pricing, hourly rates and markups as set forth in the Bid Response. If the Awardee opts to vary from the original Bid Response, the pricing submitted for the cost proposal must be lower than the original bid pricing.

17.7 Awardee must return a cost proposal to the City’s Representative within three business days, or as otherwise directed, from receipt of a Work Request. There is no charge for any cost proposals.

17.8 Awardee’s repeated failure to submit cost proposals, or those otherwise considered non-responsive, on more than three occasions, shall be deemed as a default of Award. No further cost proposals shall be requested from the Awardee under this Award and the Awardee may be disqualified.

17.9 Awardee’s cost proposal will be evaluated to determine if the scope has been clearly and accurately understood, the work has been properly priced with supporting data presented and that material and equipment estimates are reasonable and properly documented. The City Representative reserves the right to accept or reject any cost proposal or request a revision to any cost proposal.

17.10 Awardee acknowledges that work will be performed only after receipt of an authorized work order and release of a purchase order. If during the course of work, the Awardee encounters unforeseen conditions which impact the cost of the work and which could not initially be evaluated, the Awardee shall not proceed without written authorization in the form of a new work order after Awardee’s submission of a new cost proposal.

17.11 It is the Awardee’s responsibility to notify the City’s Representative upon 50% completion of a work order and to state at that time, the estimated time of completion.

17.12 Emergency work requests may be needed from time to time. Awardee must be able to meet the City’s Representative within 90 minutes of notice at the job sites, to review the scope of work, provide an estimate, and proceed with work without delay, and in general be responsive to the emergency request. In such instances, the Awardee shall submit a cost proposal within 24 hours of the initial service call. Failure to respond to an emergency service call, or failure to respond within the designated time, may be considered valid cause for termination of the award. In the event Awardee fails to comply as herein indicated, the City Representative reserves the right to contact an alternative source for services.

17.13 Awardee is prohibited from working non-standard hours without the prior written authorization of the City’s Representative.

17.14 Upon notification of a work request for non-emergencies, the Awardee shall respond onsite within 24 hours of notification by the City Representative. Failure to respond timely may be considered valid cause for termination of the Award. In such an event, the City Representative reserves the right to contact an alternate for services.

17.15 Upon receipt of a work order, the Awardee shall contact the designated City Representative immediately to notify them of their receipt of the work order, and their projected arrival time. The Awardee shall work continuously to correct the deficiency. A City Representative must be notified if any work will not be completed or will be completed during Non-standard working hours.

17.16 Only one technician for standard repair service calls unless approved by a City Representative.

17.17 Awardee shall only be allowed to charge up to a maximum price of cost plus 10% for markup on all materials, equipment and rental items not itemized in the Price pages and shall provide such markup percent.

17.18 Any rental equipment and additional materials MUST be pre-approved and MUST be the results of extenuated circumstances. This documentation, (copy of rental receipt verifying price and quantity), along with site sign in/out verification sheet, and a draft invoice clearly marked draft will be delivered to the City Representative for review, and approval.

17.19 Material quality is expected to be commercial grade to accomplish the service work satisfactorily, as specified in the given scope for each job. The City Representative reserves the right to set the standard of quality for the materials for a given job. All materials used shall be manufactured by a company acceptable to the City Representative. Awardee shall not substitute items for like items without the prior approval of the City’s Representative. All approved substitutes shall be annotated as such on the Awardee’s shipping document(s) or quotation.

17.20 The Awardee, as requested by the City Representative, shall furnish materials. The City Representative reserves the right to furnish materials to the Awardee.

17.21 It shall be the responsibility of the Awardee to coordinate the job site delivery, and placement of equipment and materials required for completion of the job with the City’s Representative. Materials shall remain the property and responsibility of the Awardee until they are incorporated into the work, and the work is accepted by the City Representative. No additional charges will be accepted by the City Representative for the required delivery, handling, and on-site storage of materials needed for the job.

17.22 Awardee shall be responsible in obtaining all barricades, fencing, and equipment needed to secure site location, and materials.

17.23 Awardee shall be responsible in obtaining any right of way, road, and sidewalk closure permits.

17.24 All materials, parts, and equipment installed at a City of Tampa facility shall become the property of the City of Tampa. All parts, and equipment removed from service shall remain the property of the City of Tampa and shall be delivered by the Awardee to the City Representative promptly upon removal. When repair parts are required, and not locally available, the Awardee is expected to arrange for the soonest possible shipment of required parts. The City of Tampa will be responsible for the additional freight charges if deemed necessary, the Awardee must have prior authorization from the City Representative. Mark-up will not be added for any additional shipping costs.

18.

INSPECTION SERVICE

18.1 Awardee shall conduct one annual, one semiannual, and two quarterly fire sprinkler inspections and tests which shall include compliance with all inspection requirements under NFPA-25 to include, but not limited to a thorough examination and operational test of each sprinkler system and its component parts including all sectional control and system valves, all local and supervisory alarm and fire department Siamese connections.

18.2 Awardee shall conduct one annual fire hydrant inspection and test on a total of 5 hydrants which shall include compliance with all inspection requirements under NFPA-25 to include but not limited to a thorough examination and operational test of each hydrant.

18.3 Awardee shall conduct one annual fire alarm test which shall include compliance with all inspection requirements under NFPA-72.

18.4 Awardee shall conduct semiannual and annual testing of the Control Room Fike FM-200 (HFC-227ea) clean agent system which shall include compliance with all inspection requirements under NFPA-2001.

18.5 On the on-line price pages for Inspection services, Bidder shall provide a fixed price per location. The quoted price shall include all labor, materials, tools, equipment, travel time, tolls, mileage, along with profit, and overhead, and any other expenses including, but not limited to, administrative charges, and all applicable, Federal, State, and County taxes.

18.6 All inspections shall be scheduled by the City representative.

18.7 A Quarterly (or Semi-Annual) inspection includes:

· Inspecting valves

· Inspecting tamper devices

· Inspecting water flow indicating devices

· Perform a brief pump test

· Perform a water flow test through the drain connection when facilities and conditions permit

· Perform a flow test from the inspector test connection at the most remote location to check operation of each mechanical alarm

· Where applicable, test and sequence the jockey pump and the fire pump

· Testing 100% of all devices

· Semi-Annual Test (The Operation) of all Vane-type and Pressure Switch-type Waterflow Alarm Devices as per NFPA 25.

· Semi-Annual Control Room FM-200 Clean Agent Fire Suppression Inspection

18.8 An Annual inspection requires full access to the entire building and includes:

· Every inspection and test required in the Quarterly inspection

· Comprehensive pump examination

· A visual inspection of all exposed fire sprinkler piping and sprinkler heads.

· Where applicable, the annual fire sprinkler inspection for a building shall include the cost to perform a 150% test of the fire pump that is required by NFPA-25.

· Inspect/Test Tipping Floor/Charging Deck UV/IR devices.

· Annual Control Room FM-200 (HFC 227ea) Clean Agent Fire Suppression Testing and Inspection

· Annual Portable Fire Extinguisher Test and Inspection (estimated 110 fire extinguishers)

· Annual Standpipe Test and Inspection

· Annual Inspection & Test of (206) Emergency Lights & Exit Signs.

18.9

REPORTING PROCEDURES

18.9.1 Upon the completion of all required inspections, the Awardee shall provide all inspection and testing reports to the Facility Management or Designated Site Representative in an electronic format within ten business days. Inspection reports are considered part of the inspection procedure, and therefore, invoicing will not be processed until all reports have been provided. It shall also be the responsibility of the Awardee to provide a copy of Fire Sprinkler and Alarm Testing Reports to the representative of the Fire Marshal’s Office within jurisdictional responsibility as requested.

18.9.2 If problems are found with any of the systems or equipment, the problems will first be discussed with a City Representative and a separate quotation will be provided to make the necessary repairs. Repairs may include, but are not limited to repair/replacement of heads, pipe clogs, leaks, low pressure, etc.

18.9.3 No repairs shall be made without explicit approval form the designated City Representative.

19.

FIRE ALARM MONITORING SERVICES

19.1 Awardee shall provide 24 hours/7 day a week monitoring services for the fire alarm system. On the on-line price pages for fire alarm monitoring services, bidder shall provide a fixed annual price for providing fire alarm monitoring services.

20.

CONDITIONS FOR EMERGENCY/HURRICANE OR DISASTER

Before, during, and after a declared public emergency, disaster, hurricane, flood, or other acts of God, the City of Tampa shall require a “first priority” basis for Awardee’s services. It is vital, and imperative that the majority of citizens are protected from any emergency situation which threatens public health, and safety, as determined by the City of Tampa. Awardee agrees to provide the services set forth herein to the City of Tampa on a first priority basis. The City Representative expects to pay contractual prices for all products, or services required during an emergency situation.

21.

WARRANTY

21.1 Awardee hereby fully warrants all repairs and maintenance furnished hereunder against defect in material, and/or workmanship for a period of 1 year from the date of completion and final acceptance by the City Representative. All material shall be warranted for one year or manufacturer’s warranty, whichever is greater. Should any defects in material or workmanship, except ordinary wear & tear, appear during the above stated warranty period, the Awardee shall repair or replace same at no cost to the City, within 24 hours upon written notice from the City Representative. If the Awardee fails to correct defects within 24 hours, the City shall be entitled to have such work remedied by an authorized and certified installer, and the Awardee shall be fully liable for all costs and expenses incurred by the City to remediate the defect(s). Payments in full or otherwise do not constitute a waiver of this warranty. The Awardee shall reimburse the City for any losses or damages to the City and or personal property as a result of damages due to faulty workmanship and or materials. It is also agreed that all warranties, expressed or implied, inure to the benefit of the City and are enforceable by the City.

21.2 Awardee shall provide documentation of all warranty coverage associated with work performed against this Award, including all manufacturers’ warranties. This documentation shall be provided as an Award deliverable item on each work authorization or purchase order. At a minimum, this documentation shall include:

· Manufacturer and purchasing information including preventive maintenance warranty requirements.

· Specific warranty coverage detail

· Building ID Numbers and specific location on which warranted work was completed on items installed

· Points of contact for Warranty work, with address and fax/telephone number

· All documentation provided by the manufacturer, including preventive maintenance warranty requirements.

22. SUPPLEMENTAL CONDITIONS

22.1 All changes or alterations will require written approval by the City’s Representative. Special circumstances requiring changes or deviations from the specifications will be brought to the attention of the City’s Representative prior to proceeding.

22.2 All materials and components shall be NEW original manufacturers’ materials or equivalent. The Awardee shall maintain a reasonable inventory of new materials, and components to be readily available to expedite repairs. Used parts or components are not acceptable.

22.3 Awardee shall protect all existing, and newly installed work, materials, equipment, improvements, utilities, structures, buildings, fencing, pipe and underground structures, roadways, and vegetation, (including grass), at all times during the course of work performed under this Award. Awardee shall erect and maintain adequate barricades around all areas where equipment and materials are being stored and used. All grass areas, and/or private property that is damaged while work is under construction shall be restored to its original condition by Awardee. It is recommended the Awardee keep a before and after picture history of work site at no cost to the City. Any property damage caused by or due to the activities of the Awardee, Awardee’s employees, agents, or sub-Awardees during the course of this Award will be immediately restored or replaced to the satisfaction of City’s Representative prior to completion of work at Awardee’s own expense.

22.4 Awardee is responsible for locating all above and underground utility lines that may be affected by the Awardee’s performance. If these utility lines are damaged in any way, it will be the responsibility of the Awardee to have such damage repaired or replaced at Awardee’s expense.

22.5 In case of failure on the part of the Awardee to restore such property, or make good such damage or injury, the City may, upon 48 hour written notice, proceed to repair, rebuild, or otherwise restore such property as may be deemed necessary, and the cost thereof will be deducted from any monies due, or which may become due to the Awardee under this Award.

22.6 The project/work order is not complete until damages that have occurred, if any, have been repaired, and site is cleaned to the satisfaction of the City’s Representative.

22.7. During performance and until final acceptance, the Awardee shall be under an absolute obligation to protect the finished and unfinished work against any damage, loss, or injury. The Awardee shall take proper precaution to protect the finished work from loss or damage, pending completion and the final acceptance of all the work included in the entire award, provided that such precaution shall not relieve the Awardee from any and all liability and responsibility for loss or damage to the work occurring before final acceptance by the City. Such loss or damage shall be at the risk of and borne by the Awardee, whether arising from acts or omissions of the Awardee or others. In the event of any such loss or damage, the Awardee shall forthwith repair, replace, and make good the work without extension of time therefor, except as may be otherwise provided herein. The provisions of this paragraph shall not be deemed to create any new right of action in favor of third parties against the Awardee or the City.

22.8 Awardee shall, always, keep the work site free of all waste, or surplus materials, rubbish, and debris which is caused by Awardee, Awardee’s employees, sub-contractors, or agents or resulting from Awardee’s work.

22.9 Awardee shall provide drop cloths, or any other material necessary to protect floors, walls, furniture, equipment, etc., from soil, or damage.

22.10 Awardee shall be responsible for notifying the City in writing of any conditions detrimental to proper and timely completion of work, including the presence of polychlorinated biphenyls a/k/a PCBs and Asbestos. The Awardee shall not proceed with work until unsatisfactory conditions have been corrected in a manner acceptable to the Awardee and the City. Materials supplied by Awardee shall be Asbestos-free.

22.11 During progress of the work, other Awardees may be engaged in performing other work on the job site. In that event, the Awardee shall coordinate the work to be done with the work of such other Awardees in such a manner as the City’s Representative may direct.

23.

TOOLS AND EQUIPMENT REQUIREMENTS:

Awardee is required to own, and/or lease their vehicles, and all the related tools, and equipment. Service vehicles are to be clearly marked with company information.

24.

INVOICING/COMPLETION OF WORK/PAYMENT

24.1 An invoice can only reference one work order and one purchase order number. Payment for partial shipments shall not be made unless specified. Invoices which do not reference valid work order and purchase order number, or which are erroneous (incorrect bid Award prices, minimum order charges, etc.) shall be returned to the Awardee for resolution of the discrepancies. It is the sole responsibility of the Awardee to reconcile the work order and purchase order and the Awardee’s invoice and to notify the City’s Representative of any discrepancies prior to billing. The City Representative will only pay the dollar amount authorized and acceptance of work completed on the Work Order.

24.2 All work orders must be inspected by the City’s Representative before payment is made. When the work has been completed, the Awardee shall make a written request for inspection to the City’s Representative. The inspection shall occur within 5 days of such request. The work will be deemed complete if upon inspection, the City’s Representative finds no work remains to be done. If there is remaining work, upon completion the Awardee shall request re-inspection. If the work is done, the work shall be deemed completed on the date of re-inspection, which shall be the date of final acceptance. Upon completion of each work order, the Awardee shall submit the following information:

· Date and time the work was initiated and completed

· Actual hours used to perform the work (by category of personnel, where applicable)

· Invoices shall only reflect actual work hours performed onsite and rounded up to the nearest 1/10 of an hour.

· Request for final inspection and Awardee’s certification that the work has been completed

· A detailed breakdown of the materials used to complete the work

· Copies of invoices from suppliers and/or sub-Awardees for cost plus charges

· Warranty information

· All receipts for materials and/or Awarded services

· Photographic records of work performed as set forth herein

· Additional documentation as may be required by the City’s Representative.

· Awardee’s name

· Invoice number

· Purchase order number

24.3 Partial payments for a particular work order may be made at the sole discretion of the City’s Representative and work provided under a work order is at least 50% completed. The determination of 50% completion shall be as judged by the City’s Representative. Upon such request for partial payment, the Awardee shall deliver, prior to payment, to the City’s Representative a written, certified statement, in satisfactory form, indicating 50% completion and showing in detail all amounts paid and all amounts then due and unpaid by the Awardee to sub-Awardees, laborers, workmen, or to others for materials, equipment or supplies delivered at the job site during the period covered by the payment under consideration. No partial payment shall be construed to be accepted by the City Representative of any portion of the work under this Award.

24.4 The City Representative may withhold from the Awardee as much as any approved payments to Awardee as may, in the opinion of the City Representative be necessary to secure (a) just claims of any persons supplying labor or materials to the Awardee or any of Awardee’s sub-Awardees for the work then due and unpaid; (b) loss due to defective work not remedied, or (c) liability, damage, or loss due to injury to persons or damages to the work or property of other Awardees, sub-contractors, or others, caused by the act or neglect of the Awardee or of any of Awardee’s sub-Awardees. The City shall have the right, as agent for the Awardee, to apply any such amount so withheld in such manner as the City may deem proper to satisfy such claims or to secure such protection. Such application of such money shall be deemed payments for the account of the Awardee.

24.5 The City Representative shall make final payment to the Awardee on a particular work order when the City’s Representative has accepted the work as fully completed and shall pay the Awardee the entire amount so found due thereunder after deduction of all previous payments and all percentages and amounts to be kept and retained under provisions of this Award; provided, however, and it is understood and agreed that, as a precedent to receiving final payment, the Awardee shall submit to the City Representative a sworn affidavit and release, in a form acceptable to the City Representative, that all bills for labor, service, materials, and sub-Awardees have been paid and that there are no suits pending in connection with this work.

24.6 The acceptance by the Awardee, or by anyone claiming by or through Awardee, of the final payment shall operate as and shall be a release to the City and every officer and agent thereof from any and all claims and liability to the Awardee for anything done or furnished in connection with the work or project and for any act or neglect of the Awardee or of any others relating to or affecting the work. No payment, however, final, or otherwise, shall operate to release the Awardee from any obligations under this Award.

25.

MONETARY DEDUCTIONS FOR NON-COMPLIANCE

Awardee acknowledges that time is of the essence to complete the work as required under this Award with the City. Awardee agrees that all work shall be prosecuted diligently and uninterrupted at such a rate of progress as will ensure full completion thereof within the contractually required time. Should the Awardee neglect, fail, or refuse to complete the work within the time specified in each and every work order, then the Awardee shall pay to the City the daily monetary deduction(s) sum of $100.00 for each and every calendar day that the Awardee fails to complete the work within the time stipulated in each and every work order, not as a penalty but as a monetary deduction for breach of Award as set forth herein.

26.

EXTENSIONS OF TIME

26.1 Awardee shall be entitled to an extension of time for delay in completion of the work should the Awardee be obstructed or delayed in the commencement, prosecution or completion of any part of said work by any act or delay of the City, or by acts or omissions of other Awardees on the particular project, or by a riot, insurrection, war, pestilence, acts of public authorities, fire, lightning, hurricanes, earthquakes, tornadoes, floods, extremely abnormal and excessive inclement weather as indicated by the records of the local weather bureau for a five-year period preceding the date of the Award, or by strikes, or other causes, which causes of delay mentioned in this section, in the opinion of the City, are entirely beyond the expectation and control of the Awardee.

26.2 Awardee shall, however, be entitled to an extension of time for such causes only for the number of days of delay which the City may determine to be due solely to such causes and only to the extent that such occurrences actually delay the completion of the project. It is hereby understood that the determination by the City’s Representative as to the order and sequence of the work shall not in itself constitute a basis for extension of time.

26.3 Delays caused by failure of the Awardee's materialmen, manufacturers, and dealers to furnish approved working drawings, materials, fixtures, equipment, appliances, or other fittings on time or failure of subcontractors to perform their work shall not constitute a basis of extension of time.

26.4 Awardee agrees to make no claim for damages for delay in the performance of this Award occasioned by any act or omission to act of the City or any of its representatives or because of any injunction which may be brought against the City or its representatives and agrees that any such claim shall be fully compensated for by an extension of time to complete performance of the work as provided herein.

27.

LOCATIONS/SYSTEMS

27.1 On the Price Page for New Installation, Repair, and Replacement service, Bidder shall provide standard, and non-standard labor rates to perform work as requested, and approved by the City Representative. The quoted labor rates shall include all tools and equipment necessary to complete the work as required herein and also include all applicable, Federal, State, and County taxes, travel time, tolls, mileage, along with profit, and overhead, and any other expenses including, but not limited to, administrative charges.

(1) Dry Riser Systems

(7) Fire Department Connections

(1) Pre-Action Riser System

(1) Fire Pump

(40) Control Valves Various Sizes

(32) Supervisory Tamper Switch Devices

(24) Waterflow Devices

(33) Supervisory Devices (Including Tampers)

(8) Stand-Pipes

(27) Stand-Pipe Hose Connections

(5) Fire Hydrants

(51) Alarm System Manual Stations

(24) Smoke Detectors

(4) Duct Smoke Detectors

(1) Heat Detector

(6) IR/UV Detectors

(1) Main Addressable FACP in Control Room

(4) Fire Alarm Expander Panels

(110) Various Fire Extinguishers

(206) Emergency Lights & Exit Signs

(1) Clean Agent System Fike FM-200 (HFC-227ea) under Subfloor in Control Room & associated 4 heat detectors

BID RESPONSE FOR

MCKAY BAY WASTE TO ENERGY (WTE) FACILITY FIRE SPRINKLER/ALARM SYSTEM INSPECTION & REPAIRS A. Annual/Semi-Annual/Quarterly Fire System Testing & Monitoring Service

(A)

QTY*

(B)

(TC = A x B)

Annual Fire Hydrant Test & Inspection (5 Hydrants)

A. Total Cost for All Line Items Above $___________________________

BID RESPONSE FOR

MCKAY BAY WASTE TO ENERGY (WTE) FACILITY FIRE SPRINKLER/ALARM SYSTEM INSPECTION & REPAIRS

CONT’D

B. Labor Pricing

(A) Estimated Hours*

(B) Total Cost

(TC = A x B)

* = MORE OR LESS

B. Total Cost for Labor

C. REPLACEMENT PARTS PRICING:

REPLACEMENT PART COST MARKUP PERCENTAGE (Not to exceed 10%): % of $25,000:

Example: $3,500 (10% of $35,000) + $35,000 = $38,500

Total AMOUNT OF BID (ITEMS A + B+ C): $ ________________________

PAGE