Technical Capability Spreadsheet.xlsx

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Approximately 17 of these rooms will be for two consecutive nights, with the remainder for one night only.

5 Is the Offeror able to provide:

Ideally all, but at least one (1) breakout room(s) or alternative space must be available to participants from 4:00 – 10:00 p.m. on Day 0 for unpacking and storage of materials, and all breakout rooms must be available to participants all day and night on Day 1 and from 7:00 a.m. – 3:00 p.m. on Day 2.

Yes / No 6 Is the Offeror able to provide:

Day 1 and Day 2: Large meeting room with conference style seating that accommodates two-hundred and fifty (250) people, with seating for each person? Yes / No

The vendor must provide a screen, projector, microphone and basic sound system for use in this room. This room will be used for introductory and wrap-up sessions at the beginning and end of each day (7 a.m. – 10 p.m. on Day 1, 7 a.m. to 3:00 p.m. on Day 2). This room may also be reconfigured for use as a breakout meeting room.

7 Is the Offeror able to provide:

Day 1: Fourteen (14) breakout meeting rooms that accommodates 25 people, with chairs in a circle for 20 people, and at least one (1) six-foot table per room. Fewer breakoutrooms (a minimum of ten [10]) may suffice if larger rooms can be provided that canaccommodate two or three groups of the aforementioned sizes, ideally with some sort ofpartitions to divide the space accordingly.

Yes / No?

8 Is the Offeror able to provide:

Day 2: One (1) breakout room for 10 people; eight (8) breakout rooms for 25 people;two (2) breakout rooms for 50 people; and two (2) breakout rooms for 35 people. Fewer breakout rooms (a minimum of ten [10]) may suffice if larger rooms can be provided thatcan accommodate two or three groups of the aforementioned sizes, ideally with some sort of partitions to divide the space accordingly. All breakout rooms must have sufficient seating and tables for each person. Ideally, but not necessarily, at least one phone linewill be made available in each of the breakout rooms on Day 2, with multiple phone lines in the smallest breakout room (control room). Yes / No 9 Is the Offeror able to provide:

All breakout rooms must include reconfigurable tables and chairs with sufficient space toconduct small-group activities in which participants move around the room. Rooms should be free of any large or immovable furniture or impediments. Yes / No 10 Is the Offeror able to provide:

All breakout rooms must include reconfigurable tables and chairs with sufficient space to conduct small-group activities in which participants move around the room. Rooms should be free of any large or immovable furniture or impediments. Yes / No 11 Is the Offeror able to provide:

Breakout rooms should have chilled drinking water and cups for meeting participants. Yes / No 12 Is the Offeror able to provide:

Breakout rooms must have one flip chart with easels per meeting room. Yes / No 13 Is the Offeror able to provide:

Participants must be able to leave materials in secured breakout rooms overnight. Yes / No

Day 0: Dinner for approximately seventeen (17) trainers. Yes / No 16 Is the Offeror able to provide:

Day 1: Hot breakfast for approximately seventeen (17) trainers. Yes / No 17 Is the Offeror able to provide:

Day 1: Morning snack/continental breakfast upon arrival (approximately 9:30 a.m.), hot buffet lunch, mid-afternoon snack, hot buffet dinner for up to 250 people.* Yes / No

Coffee/Tea availability during Day 1 mid-afternoon snack and Day 2 mid-morning snack. Yes / No 20 Is the Offeror ADA compliant and have at least a three Diamond rating under the AAA Diamond Rating System or Comparable? Yes / No 21 Please identify if the Offeror is proposing to use additional off-site locations. Yes / No Offerors must be able to identify the names of the proposed offsite locations and contracts will be awarded directly with those locations.

Service Institute, 4000 Arlington Blvd, Arlington, Virginia. Yes / No

Large grassy area of approximately 4,000 - 5,000 contiguous square feet or up to five (5) non-contiguous smaller grassy areas of approximately 1,000 square feet to accommodate teambuilding activities. (Note: Access to shade desired, but not required.) Outdoor space must be within a five-minute walk of the indoor meeting space. Outdoor space must be guaranteed without interruption from other groups and landscaping/mowing crews on the dates of our programs. Containers of chilled water with cups in readily accessible locations by all participants.

Yes/No

* Hot buffet lunches and dinner must include a salad and dessert for all participants with beverages (soda, lemonade, iced tea, coffee). Do not include pork, seafood, or nuts and should include some vegetarian entrée and gluten free options. The Orientation Division must be advised of the menu selection at least one week in advance and reserves the right to require reasonable menu changes noting that the requested changes should have no impact upon the overall cost.

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