Tech_Specs_-_Miscellaneous_Mechanical_Maintenance_Services.pdf

TECHNICAL SPECIFICATIONS FOR

MISCELLANEOUS MECHANICAL MAINTENANCE SERVICES (SHELTERED MARKET SOLICITATION)

The City of Tampa, Howard F. Curren Advanced Wastewater Treatment Plant and various Wastewater Department Pumping Stations require miscellaneous mechanical maintenance services. Specifications are as follows:

8. GENERAL.

but not limited to, piping (stainless, ductile, cast iron, HDPE, and steel), structural fabrication, rigging, precision alignments and connecting and disconnecting motors and solenoid valves. The award requires the services of a variety of trades. These different trades will be compensated at assorted rates. All work shall meet or exceed the requirements set forth by the

Awardee shall not interfere with the operation of the Treatment Plant at any time during the execution of the work detailed herein. It should be understood by all Bidders that circumstances may arise during which work may have to be suspended.

The City will make every effort to allow work to progress in an uninterrupted fashion. However, if the City of Tampa does stop work because of conditions out of the control of the City of Tampa, there will be no compensation to the Awardee for said time. All equipment, tools, labor, parts and expendable supplies shall be provided by the Awardee unless otherwise specified or detailed herein.

9. PRE-BID AND MANDATORY SITE INSPECTION

A PRE-BID MEETING will be held at 9:00 AM, July 13, 2021, Howard F. Curren Advanced Wastewater Treatment

Plant Crane Bay Conference Room, 2700 Maritime Blvd., Tampa, Florida, to discuss the above referenced subject. A will take place immediately following the Pre-Bid Meeting. Vendors that have not performed the Mandatory Site Visit at this designated time will not be considered. This will be the only site inspection scheduled.

In order to comply with the Port of Tampa access requirements, all vendors that do not already have a Port of Tampa Access Pass and plan on attending the Pre-Bid Meeting and Mandatory Site Visit should contact Karon Johnson Purchasing Department, via e-mail at karon.johnson@tampagov.net by 12:00 PM, July 12, 2021, and include Attendee Name(s) and Company Name. Vendors who do not contact the City by this deadline will not be allowed to enter the Port of Tampa for this required meeting.

All attendees for this meeting will be required to obtain a temporary Port of Tampa Access Badge and should allocate extra time in order to be present at the opening of the Pre-Bid Meeting.

10. BIDDER QUALIFICATIONS AND SUBMITTALS

10.1 operation facilities shall be located in Hillsborough County or a county adjacent to Hillsborough County. Bidders that have these facilities located outside of this identified region will not be considered.

10.2 Bidder shall have been in the business of providing similar mechanical maintenance services for a minimum of three years and submit proof of same in the bid submittal. In addition to this requirement, the bidder shall submit with its bid proposal the following items:

10.2.1 A list of three (3) references from present or former clients. This list shall demonstrate the successful completion of similar projects. Such list shall be complete with telephone numbers and contact person(s). By submitting a bid, the Bidder authorizes the City to conduct reference investigations as needed.

10.2.2 A list of employees that will be involved in performing the work under this award, including years of experience in industrial-mechanical, and welding work, resumes and any licensing and certifications received. In addition, any licenses for the company pertinent to the work described herein should also be included. Throughout the term of the award, the City reserves the right to request, and subsequently receive a replacement, for any person(s) that is deemed to be unqualified.

10.2.3 A list of equipment that is to be used in the execution of the work detailed herein. This list shall include the capabilities and any other relevant technical data of the equipment that is listed. This information shall be sufficient for the City to determine the suitability of the equipment to accomplish the work described herein. The City aforementioned items prior to the start of the award resulting from this specification.

10.2.4 Documentation that details an established in-house safety training program or procedures for employees who will be involved in the performing of the work described herein.

Bidders that do not meet these requirements and/or do not submit the above-mentioned information in their bid response package may not be considered.

11. BID RESPONSE PAGES

The Bid Response Pages for this document consists of the following:

11.1 The contract shall be a time and material type contract. No task will commence without an approved, . The quote must explicitly detail craft needed, time for each craft, materials needed, and an estimated time as to when a task is to start and when it will be completed. Only the crafts listed will be allowed. No unapproved sub-contracts will be allowed. These hourly rates will be enforced throughout the initial annual term of the award and may be adjusted annually based on the Price Escalation section, of the General Conditions, of this bid document.

11.2 Bidders shall provide hourly rates for carbon steel welders on the bid response page. In the event that a project requires welding of other types of materials, the Awardee shall supply the hourly rates for a welder with experience in that type of material with the initial project estimate. The City will review and provide written acceptance of this rate prior the start of the project. The City shall have the right to solicit quotes for these welding services from another vendor r this welding service, the City will coordinate all activities to minimize delays in completing the work requested by the Awardee.

12. SPECIFIC PROVISIONS. The trades required by this specification include, but are not limited to: pipe fitting, welding, rigging, light fabrication, minor masonry, painting, electrical and general labor. The work required by this specification is further defined as small jobs that will typically last from one (1) to seven (7) days. Under all conditions the City shall have the option to provide all major materials to complete each job to ensure quality of materials used. Expendable supplies, such as grease, welding rods, pipe sealant, Teflon tape, etc. shall be provided by the Awardee at no additional cost to the City. In the event that a project requires materials, the City will compensate the Awardee for these materials at its cost-plus a % markup rate that is included on the Bid Response Page. The % markup shall not exceed 10% for these materials. The Awardee shall identify this material request in the initial quote to the City and receive prior written acceptance by the City. The City will not compensate the Awardee for any additional materials that have not received prior written approval.

12.1 CITY OF TAMPA REPONSIBILITY. If available, the City will provide stationary and mobile cranes for the work detailed herein. In circumstances when a mobile crane is required and available, the City shall provide an operator with the mobile crane.

12.2 AWARDEE REPONSIBILTY.

12.2.1 All rigging work that is performed as a result of this specification shall be completed by a person(s) that is certified by the Crane Institute to perform such work.

12.2.2 The Awardee shall provide all slings chokers and other rigging material needed to complete the task(s).

12.2.3 The Awardee shall be responsible for any damage to stationary cranes due to improper rigging or

12.2.4 All welding shall be performed by certified welders. The majority of the welding to be done will be carbon steel.

13. WORK ASSIGNMENTS

13.1 The Awardee, after being called by City contract administrator, shall visit the job site(s). The Awardee shall have up to 3 business days to visit the job site(s) and submit a quotation and a list of materials and equipment to be supplied by the City. The quotation shall also list a brief description of the job task and an estimate of hours and days required to do the required work. The hourly estimate shall be further defined as to work done on site and work not done on site. The Awardee shall not charge the City for travel time to and from the work site. The City shall pay only for actual work time on the job. Each estimate shall be approved in writing by the City contract administrator with work to commence within 2 business days after receipt of the notice to proceed. Any increase to the hours quoted shall be approved by the to extra hours being worked. The Awardee shall be compensated at the number of hours quoted or as authorized by the City representative.

13.2 Each member of the work crew shall be required to physically register with the Base 7 computer operator located at the Main Pump Station prior to beginning any work and immediately after work has stopped. Failure to register at Base 7 may result in a time deletion from the invoice for the time/day i s contract administrator shall be notified immediately after the completion of each task.

13.3 The Awardee shall be required to give the C -hour notice in the event circumstances arise which will prevent the Awardee from meeting the required time frames for starting or completing a job.

14. WORK HOURS. Awardee shall offer 24-hour, 7 days a week, services to accommodate the requirements of the A The normal working hours under this award will be from 7:30 A.M. to 4:00 P.M. EST, Monday through Friday, at the specified rate on the Bid Response Page. Any work done outside to these specified hours, including holidays, shall be done at the mark-up percentage included on the Bid Response page. Any work done outside of the normal working hours designated above shall require prior approval of the AWT Plant representative.

15. BREACH AND PENALTIES FOR NON-COMPLIANCE. It is mutually agreed between the parties that there shall be on the part of the City considerable monetary damage in the event the Awardee should fail to start or complete the work within the time fixed for start or completion or within the time to which such start or completion may have been extended.

The amount of $100.00 per calendar day is agreed upon for each calendar day that the time consumed in starting or completing the work under any work order exceeds the time agreed upon. This amount shall, in no event, be considered as a penalty or other than monetary deduction adjusted damages to the City because of the delay; and the Awardee must agree that the stated sum per day for each such day of delay shall be deducted and retained out of the monies which may become due the Awardee; and, if not so deductible, the Awardee shall be liable therefore.

16. INSPECTION AND ACCEPTANCE. All work shall be inspected and approved by an Advanced Wastewater Treatment Plant Specialist in order to receive acceptance by the City. Should any discrepancy be identified during the inspection process, the Awardee shall correct the defect prior to receiving any compensation for the work. Some tasks will require testing (vibration reading, current measurements, flow, etc.) as a part of the inspection procedure. The City will make every reasonable effort to ensure that such tests are performed in a timely basis. It should be understood by all Bidders that circumstances may arise which may delay the testing process. No additional compensation will be granted for a delay completing the inspection process or the correction of any discrepancies.

17. WARRANTY. All work that is performed as a result of this specification shall be warranted against defects in workmanship for a period of at least one year. This warranty period shall commence on the date that the City provides written acceptance of the work performed. Should any defect become apparent during the warranty period, the Awardee shall repair the defective item(s) at no cost to the City.

18. SAFETY

18.1 RESPONSIBILITY

18.1.1 Employees shall immediately report any unsafe work practice or unsafe condition to their supervisor(s). The Awardee is solely responsible for the safety of their workers, and shall comply with all applicable requirements [i.e.: 29 CFR 1910 -Occupational Safety and Health Standards, 29 CFR 1926 - Safety and Health Regulations for Construction, etc.] and industry safety standards while at the work site. The fact that City personnel may bring un-safe work force does not relieve the Awardee of this responsibility.

18.1.2 The Awardee shall have a designated Safety Officer within his or her organization. The Awardee shall provide the name and contact information of the Safety Officer at the request of the City of Tampa representative.

18.1.3 At the Post-Award meeting, the Awardee will be given pertinent safety related information, necessary forms and instructions (i.e.: Advanced Wastewater Treatment Plant Lockout/Tagout Procedures, Advanced Wastewater Treatment Plant Hot Work Permits, etc.) that pertain to any work that might be utilized during the contract.

The Awardee shall be responsible to disseminate that information to their employees and sub-contractors. Special care shall be taken by the Awardee to ensure that any new employee or sub-contractor to the work site shall be briefed on these safety instructions.

18.1.4 If warranted by the project and directed by the City representative, the Awardee shall develop and implement a comprehensive health and safety plan for their employees that will cover all aspects of onsite construction operations and activities associated with the contract. This plan must comply with all applicable health and safety regulations and any project specific requirements that the contract has specified.

18.2 INCIDENT REPORTING. All accidents that result in personal injury, illness or property damage shall be immediately reported and investigated, regardless of the extent of injury, illness or property damage. Employees must report accidents within one hour (or as soon as practical) from the time of occurrence to their immediate supervisor who in turn will report it to the City's inspector. The City inspector will record the incident in their daily report and report it to the Risk Management Division (274-5708).

18.3 AIR-BORNE DEBRIS. All personnel in close proximity to drilling, sawing, sanding, scraping, spraying, power-washing or other work being done, either in enclosed spaces or in the open, that creates dust or air-borne debris shall wear eye protection [29 CFR 1910.133] and a respirator [29 CFR 1910.134].

18.4 HOT WORK. All welding, soldering, brazing, acetylene cutting or any other work at the Advanced Wastewater Treatment Plant that produces high temperatures shall require an Advanced Wastewater Treatment Plant "Hot Work Permit" and may require one or more fire watches. The number and location of fire watches (if any) shall be a condition of the Hot Work Permit. A current, portable, fully charged fire extinguisher shall be located with each person performing hot work and each fire watch. The Hot Work Permit shall be signed off by the appropriate personnel and maintained in the project file.

18.5 CONFINED SPACES. OSHA defines a confined space as having limited or restricted means for entry or exit, and is not designed for continuous employee occupancy. Confined spaces include, but are not limited to: vaults, tanks, manholes, wet-wells, pipelines, utility tunnels, etc.

18.5.1 The Awardee shall take measures [29 CFR 1910.146 (c)(5)] to ensure that atmospheric conditions in confined spaces are not hazardous to occupants. This can be accomplished by forcing a sufficient amount of clean air through the confined space and testing the atmosphere by using a portable certified, calibrated, atmosphere monitor that meets OSHA requirements [29 CFR 1910.146(c)(5)(ii)(C)]. The atmosphere monitor should record oxygen content, flammable gases and vapors and toxic air contaminants, such as the Industrial Scientific TMX-412.

18.6 AIR-BORNE GASES. The AWTP is located in an industrial area and as such there are several different substances, either on or off site, that can escape and become dangerous fumes such as: chlorine, methanol, anhydrous ammonia, etc. The Advanced Wastewater Treatment Plant currently has nine (9) Shelter In Place (SIP) locations that are designated as safe havens in the event of release of hazardous gases. These SIP's are stocked with necessary instructions and supplies to protect City and any Awardee's personnel.

18.6.1 The first day on site, City personnel will show all the Awardee's personnel present where the several closest SIP's are located, explain the alarm signals and provide the current alarm testing schedule. It shall be the Awardee's responsibility to show any future employee and/or sub-contractor that comes on site the location of the SIP's and explain the alarm signals.

18.6.2 In the event of an alarm, the Awardee's personnel shall immediately and hastily proceed to the nearest SIP along with the City personnel and remain there until further notice, taking guidance from and following the instruction of the senior City employee present.

18.7 LOCKOUT/TAGOUT POLICY. The Advanced Wastewater Treatment Plant Lockout / Tagout program is designed to set standards to help safeguard all employees from hazardous electrical or mechanical energy while they are performing service or maintenance on machines and equipment at the Advanced Wastewater Treatment Plant or any pump station. This program will also identify the practices and procedures to shut down and Lockout or Tagout machines and equipment. The Awardee shall be given a copy of the Advanced Wastewater Treatment Plant "LOCKOUT/TAGOUT POLICY AND PROCEDURES" instruction and shall make all of his employees and sub-contractors aware of this program.

18.7.1 No padlock (lockout) shall be removed except by the individual that installed it or if not available, by a City of Tampa AWTP team leader.

18.7.2 No tag (tagout) shall be removed except by the individual that installed it or if not available, by a City of Tampa Advanced Wastewater Treatment Plant team leader, except in an Emergency and the tag states "Do Not Use

Unless in an Emergency". In that event, the Awardee shall notify the City of Tampa Advanced Wastewater Treatment Plant team leader, who will prepare the necessary follow up report.

18.8 OPEN FLAMES. No fires shall be allowed. No open flames necessary for any construction activity shall ever be left un-attended. A current, portable, fully charged fire extinguisher shall be located with each activity requiring an open flame.

18.9 SPARKS. Any activity lasting more than 10 continuous minutes, that creates sparks, such as grinding or chipping shall have a dedicated fire watch in attendance. A current, portable, fully charged fire extinguisher shall be located with each activity creating sparks, regardless if a fire watch is required or not.

18.10 FIRST AIDE. The Awardee shall furnish appropriate First Aid Kits [29 CFR 1910.151] and shall be responsible to ensure his employees are properly trained to render first aid. If injurious corrosive materials are to be utilized, eye wash and body wash facilities must be provided in the immediate area.

18.11 RELATED COSTS. All costs associated with these or any safety measures shall be included in the total lump sum contract price or the various contract item unit prices, as applicable, and no separate payment shall be made thereof.