TE 7 Deliverables.pdf
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- Solicitation number
- W912CN-25-Q-KT01
About this file
Technical Exhibit 7 is a comprehensive deliverables matrix for Elevator & Chairlift Maintenance, Repair, Test, Inspection and Certification Services. The document outlines 14 specific deliverables (A001-A014) that a contractor must provide throughout the contract performance, each with detailed descriptions and submission frequencies. Key deliverables include a Transition Plan (within 10 days after contract award), Safety Plan, Spill Plan, Quality Control Plan, Preventive Maintenance Schedule and Reports, Certification and Testing Documentation, Monthly Service Status Reports, Price Proposals, Warranty Program documentation, Monthly Invoices, and Parts Purchase/Invoice records.
The deliverables are designed to ensure comprehensive documentation, quality control, safety compliance, and transparent reporting for elevator and chairlift maintenance services. Most deliverables require submission to the Contracting Officer Representative (COR) or Contracting Officer (KO) within specific timeframes, typically ranging from 2-30 calendar days after contract award or monthly. The document indicates these services will be performed at multiple military locations on the Island of Oahu, Hawaii, including Aliamanu Military Reservation, Fort DeRussy, Fort Shafter, and other specified sites, with potential for additional locations to be added to support mission requirements.
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Technical Exhibit 7 Deliverables Elevator & Chairlift Maintenance, Repair, Test, Inspection and Certification Services
6.0 Deliverables
Identifier Name Description Frequency
A001 Transition (Phase In/Phase Out) plan
Can we just reference the PWS Section 2.1.2.1, and not copy/paste the whole paragraph? The Contractor shall prepare and submit a transition plan within ten (10) business day after award. The transition plan will have a sixty
(60) business day transition period that will be implemented by the Contractor and shall state Contractor key personnel on board, to include IT/Network accounts and access with the appropriate Government organizations. The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.
During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS, to include office functions, procedures, operations, repair/maintenance operations, and any other operations as deemed necessary by the Contractor that will enable Contractor personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The Contractor shall commence all operations required by this PWS as of the first day of the
The Contractor shall provide to KO/COR within ten (10) days after contract award.
contract period. Therefore, on the initial day of performance, the Contractor shall provide a workforce which is fully qualified and capable of performing all work required under this contract.
A002 Safety Plan Can we just reference the PWS Section 2.5.3.1? The Contractor shall develop and implement a safety program for its employees.
The Contractor shall submit the Safety Plan to the KO for review and acceptance within ten
(10) days of commencement of work.
Revisions shall be submitted five (5) calendar days prior to the effective date of change.
A003 Spill Plan Can we just reference the PWS Section 2.5.5.4? The Contractor shall notify the COR/ACOR within one (1) hour, if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification.
The Contractor shall submit a Spill Plan to the KO for approval within thirty (30) days of contract award IAW Spill Prevention Control and Countermeasure Plan.
A004 Quality Control Plan
QCP is referenced in Section
2.1.9 and Section 3.3. – The language is similar but does has conflicting information.
2.1.9…”5 days prior before contract start”, 3.3 “within 30 days after award..” Quality control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain an effective quality control program which shall be documented in a QCP to
The Contractor shall develop, maintain, and submit a QCP to the KO for acceptance within thirty (30) calendar days after the contract is awarded. The Contractor shall submit any proposed changes in the QCP to the KO for written approval five (5) working days prior to implementation.
ensure services are performed IAW this PWS. The Contractor shall develop and implement procedures to identify and prevent the recurrence of defective services. The Contractor’s QCP is the means by which they assure themselves that the work conforms to contract requirements. The basic principle of the plan is that the Contractor is responsible for quality control. The QCP shall be constructed in such a manner that each SERVICE can be extracted and used for that function only and not contain extraneous information.
The Contractor's QCP shall include a separate section, which addresses the Contractor's method of managing quality of work. The QCP shall include a description of the inspection system to address services listed in this PWS, and a description of the methods to be used for identifying and preventing defects in the quality of services performed. The plan shall include a description of the Contractor’s inspection system to include specifics as to areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the Contractor’s inspectors. No lead person or first line supervisor shall be considered a Quality Control Inspector.
A005 Preventive Maintenance Schedule
Can we just reference the PWS Section 8.2.1? The Contractor shall develop a Preventive Maintenance (PM) schedule in accordance with manufacturers’ recommendation. The Contractor shall coordinate with the building POC and COR prior to the scheduled PM.
The Contractor shall prepare a Monthly PM/work Schedule.
Submit the monthly PM/work schedule to the Contracting Officers Representative (COR) no later than five (5) working days prior to the beginning of each month.
Provide any schedule changes to the COR within one (1) working day prior to the change in schedule. The Government reserves the right to accept or reject the PM schedule.
Contact the building Point of Contact (POC) prior to the scheduled PM.
A006 Preventive Maintenance Report
Can we just reference the PWS Section 8.2.3? The Contractor shall prepare and submit a written status report after the completion of each PM services. The report should identify the date of PM, location, maintenance work performed, technician performing the PM, repairs if needed, and overall condition of the elevator.
The Contractor shall submit the PM report monthly to the COR within two (2) working days of completion of scheduled preventive maintenance.
A007 Certificate and Testing
Can we just reference the PWS Section 8.3.1? All testing and certification shall be performed in accordance with ASME A.17.1 annual certification, semi-annual certification, three-
The Contractor shall fill out a DA Form 7485-R (Elevator Inspection Checklist) and submit the completed form to the KO/COR within ten (10) year hydraulic safety tests and five-year traction safety tests shall be performed by the Contractor. Certification and safety tests shall be witnessed and certified by a Qualified Elevator Inspector (QEI). The Contractor shall be responsible for the Qualified Elevator Inspector (QEI) services, including scheduling for the three-year hydraulic safety and five-year traction safety test.
Correction of any maintenance deficiencies noted by the licensed elevator inspector shall be accomplished by the Contractor before the next scheduled certification and testing. The Contractor shall post a notice inside each elevator noting the date of the completed annual certification and note that certificates are on file and available upon request.
calendar days after completion of each Annual test.
A008 Annual & Semi- Annual Certification & Safety Tests Schedule
Can we just reference the PWS Section 8.3? The Contractor shall coordinate any scheduled shutdown with the affected building occupants after written approval is provided by the KO/COR. If an unscheduled shutdown of an elevator occurs, the Contractor shall notify the KO/COR within two (2) hours.
The Contractor shall perform all certifications and safety testing IAW industry standards.
The Contractor shall submit the Schedule for Annual inspections and testing shall to the KO/COR within thirty (30) calendar days after the start of the contract.
A009 Annual & Semi- Annual Certification & Safety Tests Report
Can we just reference the PWS Section 8.4? The Contractor shall prepare and submit a formal written Annual and Semi- Annual Certification and Safety Tests Report. This report shall identify each elevator, the location, maintenance work performed, date of certification and safety tests, name of technician, and overall condition of the elevator. The Contractor shall notify the COR for appropriate decision and action if the certification and safety tests fail.
The Contractor shall provide the report to the KO/COR within two (2) working days after each certification and safety test is completed.
A010 Monthly Service Elevator/Chairlift status Report
Can we just reference the PWS Section 8.12? The contractor shall provide a monthly service report on elevators and chairlifts that were serviced or repaired every month. The report shall contain the following information:
Building number # Elevator/Lift Operational status Issues found Any other important info
The Contractor shall provide the COR the report by the fifth of every month for all services rendered for the month prior.
A011
Price Proposal Can we just reference the PWS
Section 8.5? The price proposal will include estimated labor hours, required parts (to include cost breakdown and parts numbers when applicable), The Contractor shall submit to the COR a complete description of repairs and price proposal within two (2) business days of the service call for the spare parts, consumable and non-consumable materials, equipment, and freight cost.
Contracting Officer’s (KO) approval.
A012 Warranty Program The Warranty Program Section of the PWS, Section 2.2.7 is N/A. However if we do list it here.. Can we just reference the PWS Section 8.10? All services, materials, and spare parts furnished by the Contractor for the performance of this contract shall be covered by one (1) year warranty. The
Contractor's warranty with respect to work repaired or replaced will run for one (1) year from the date of repair or replacement. The Contractor shall have an inventory of normal wear and tear items available on hand.
The Contractor shall provide the COR/ACOR a copy of the warranty and O&M manuals for all equipment upon request.
A013 Monthly Invoice Can we just reference the PWS Section 8.13? The Contractor shall invoice monthly for the previous month’s work completed. All invoices shall include supporting documents.
The Contractor shall provide the COR monthly invoices including supporting documents and all required deliverables NLT the fifth (5th) of every month.
A014 Purchase/Invoice parts ordered
Can we just reference the PWS Section 8.14? The contractor shall provide a purchase/invoice for all parts ordered for elevators and chairlifts.
The Contractor shall provide the COR the purchase/invoice NLT the 5th of every month (if applicable).
Deliverables not mentioned in the Table:
Some of these aren’t applicable all the time, but when they are, they should be noted as Deliverables.
Section 2.1.2.2 Section 2.1.7.1 Section 2.5.2.1 Section 2.5.2.2 Section 2.5.2.3 Section 2.5.4.1 Section 2.5.5.2 Section 2.5.5.3 Section 2.5.6.1 Section 2.5.6.3 Section 2.5.6.4 Section 7.6.7
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