TDC_Campus_Paving_RFQ_Document.docx

Tiffin Developmental Center – TDC FY26 Campus Wide Asphalt Project

Solicitation: SRC0000036318

Purpose: This solicitation is for the Tiffin DC campus wide asphalt project

RTP# 6448

RFQ Schedule:

· RFQ Issued: 1/12/2026

· Inquiry Period Begins: 1/12/2026

· Site Visit: 1/22/2026 at 9:00 AM

· Inquiry Period Ends: 1/29/2026 at 2:00 PM

· Quotes Due: 2/6/2026 at 2:00 PM

Site Information:

Tiffin Developmental Center 600 North River Rd.

Tiffin, Ohio 44883

Site Visit:

A site visit is required to view the exact scope of work, at which time potential bidders may review the project which consists of milling, installation of replacement asphalt, and striping.

The site visit will be conducted at the Tiffin Developmental Center Site Visit Date: 1/22/2026 Site Visit Time: 9:00 AM Potential Bidders for the site visit shall check in at the Administration building #310 upon arrival and ask for the Maintenance Superintendent.

Specifications:

Tiffin Developmental Center is soliciting for the replacement of asphalt pavement.

Different areas will carry different specification (mill depth)

· Contractor is responsible for any and all required permits.

· Contractor will be responsible for measuring/verifying designated area.

· Provide controls for access and egress to building(s) during the project.

· Asphalt pavement shall comply with MAG, Standards for type and construction conditions during placement, working to a uniform surface, and rolled to a smooth and even finish with a power steel wheel roller. http://www.azmag.gov/portals/0/Documents/1999metric-specs.pdf

· Prior to resurfacing, area will be thoroughly cleaned of loose debris, free of surface moisture and primed with SS1H Emulsion, or equivalent to ensure bond between existing surface and new asphalt overlay.

· All edges of areas repaired shall be level with the surrounding pavement.

· Provide positive drainage

· Each area to be bid separately, not all areas may be awarded, depending on budget constraints.

· Work shall be completed by 6/30/2026.

· All grindings will be left onsite. Owner to specify location of dump site.

· Striping of identified areas as required

AREA #1

Front of Support building and fuel tank, 6 inches milled out and replaced with four inches of 301 base and two inches of type 1 surface. Estimated 1580 SY. Proper slopes are essential for positive drainage in front of support building.

AREA #2

Front of Laundry building, four inches milled out and replaced with two inches of intermediate and two inches of type1 surface. Estimated 360 SY, additional work required at this site to knock down concrete ramps and compact stone area. Some parking striping will also be required (4) 10 foot spaces done in white traffic paint.

AREA #3

Parking area for state owned vans. Approximately 560 SY. Mill 4 inches and replace with two inches of intermediate and two inches of type 1 surface. Area to be re striped for 10 foot parking spaces in white traffic paint.

Requirements:

No work on the equipment covered herein shall be done by subcontractors unless prior approval is obtained from Tiffin Developmental Center. Contractor must use trained and qualified personnel directly employed and supervised by him/her, preferably the same technician for each time of service. The bidder shall be regularly engaged in the business of asphalt repair and replacement.

The contractor shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded contract. Contractor shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards.

Tiffin Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities. All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded Contractor shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recovery, the Contractor’s submission will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center’s project contact person. Contractor shall complete work for each specific job/task on consecutive days, this includes installation work.

The contractor must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. Contractor must always secure his tools and materials. Contractor must clean his work area of all refuse and scrap materials at the end of each workday.

The contractor must provide all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to a bidder, there may not be communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of DODD involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective bidders may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period listed in the solicitation Calendar of Events. To make an inquiry, prospective bidders must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective bidders submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective bidder who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the OhioBuys website where it will be posted for viewing by all prospective bidders.

Attachments to an inquiry are not visible to DODD, so please include all questions in the inquiry description field.

DODD will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. DODD will not respond to any inquiries received after the date and time indicated on the RFQ. Prospective bidders who attempt to seek information or clarifications verbally will be directed to reduce their questions to writing in accordance with the terms of this RFQ and state purchasing policy. No other form of communication is acceptable, and use of any other form of communication or any attempt to communicate with DODD staff or any other agency of the State to discuss this RFQ may result in the bidder being deemed ineligible.

Bid Submittal: Bidders must complete the “Item Grid” and attach an electronic copy of their quote within the solicitation in Ohio Buys. The quote must include all parts, labor and fees associated with acquiring any necessary permits required to complete this project.

Prevailing Wages:

When the project exceeds the prevailing wage threshold levels, the contract is subject to Ohio Prevailing Wage Laws, Chapter 4115 of the Ohio Revised Code and the Contractor shall comply with all provisions contained therein. By submitting a bid, the bidder guarantees that the prevailing wage scale to be paid to all labor employed on the contract shall be in accordance with the published schedule of the prevailing hourly wage and fringe benefits ascertained and determined by Ohio Department of Commerce, Wage and Hour Bureau for the county in which the work is being performed. The following links will provide information on prevailing wage requirements, rates, and laws.

Prevailing Wage Threshold Levels https://com.ohio.gov/divisions-and-programs/industrial-compliance/wage-and-hour/guides-and-resources/prevailing-wage-threshold-levels Prevailing Wage Rates Contractor shall be responsible for verification of current classification rates for work location(s). Prevailing wage rates may change throughout the life of the project, and it is the responsibility of the contractor to be in line with current rates.

Bidder may access the Ohio Department of Commerce, Wage & Hour Bureau at its website, https://wagehour.com.ohio.gov/w3/webwh.nsf/wrlogin/?openform, to obtain the current wage rates.

Time of Performance:

The initial awarded contract is estimated to become effective on February 6, 2026 and remain effective through June 30, 2026, or until terminated as provided in the contract.

Evaluation / Award: Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Attachments:

The following attachments must be completed and submitted as part of the bidder’s quote in OhioBuys in order to be considered for award.

· Standard Affirmation and Disclosure Form The Standard Affirmation and Disclosure Form attached to the RFQ must be completed, signed by an authorized official of the bidder’s organization, and submitted with any quote to be considered.

· Contractor Information Form The Contractor Information Form attached to the RFQ must be completed and submitted with any quote to be considered.

· Contractor Certification Statement Form – Required Only If Applicable All bids will be considered for preferences, with Bidders being able to qualify for any number of preferences (i.e., Buy American, Buy Ohio, and VBE). If an bidder is claiming preferences, the Certification Statement Form must be completed and submitted with the quote for it to be applied to quote evaluation.