TDC Backflow RFQ Document.docx

Tiffin Developmental Center (TDC) – RPZ Assemblies and Enclosures

Solicitation: SRC(0000015794)

Purpose: This solicitation is for the Delivery and installation of two 8’’ RPZ Assemblies with open stem and yoke valves, and two above ground RPZ enclosures at Tiffin Developmental Center (TDC).

RFQ Schedule:

· RFQ Issued: January 9, 2024

· Inquiry Period Begins: January 9, 2024

· Site Visit: January 25, 2024

· Inquiry Period Ends: February 5, 2024

· Quotes Due: February 12, 2024 by 3:00pm

Site Information:

Tiffin Developmental Center (TDC) consists of 17 buildings on the main campus

Tiffin Developmental Center 600 North River Road Tiffin, Ohio 44883

Primary Contact:

Bryan Spero, Maintenance Superintendent Email: bryan.spero@dodd.ohio.gov Phone: 419-443-3163

Site Visit:

A site visit is required to view the exact scope of work, at which time potential bidders may review the current backflow specifications and requirements for the new RPZ Assemblies with open stem and yoke valves, and two above ground RPZ enclosures including any additional requirements needed.

The site visit will be conducted at the Tiffin Developmental Center Site Visit Date: 1/25/24 Site Visit Time: 9:30am-11:30am Potential Bidders for the site visit shall check in at the Administration Building upon arrival and ask for Bryan Spero.

Specifications:

Delivery and installation of two 8’’ RPZ Assemblies with open stem and yoke valves, and two RPZ enclosures. The RPZ assemblies must be approved and signed off by local Aqua officials.

The current 8’’ backflow Assemblies no longer meet the functional requirements as per Aqua, necessary to serve the Tiffin Developmental Center campus.

The new backflow RPZ’s will be replacing one inoperable Watts Assembly located in a basement of the former auditorium and one in a vault in front of Utah building, currently in use but in an untestable state of operation.

The current 8’’ backflow Assemblies devices shall be removed from the auditorium basement and the vault in front of the Utah building. The new RPZ assemblies will be installed in the open area above ground inside an approved RPZ enclosure. The vault in front of the Utah building will need the top demoed and backfilled to install RPZ and enclosure above. The RPZ located in the auditorium basement will be relocated outside the basement, this will require intercepting the city main prior to the existing backflow preventor and adding two underground risers and valves (1- 6’’ & 1- 8’’) on the outlet side of the RPZ, also re tapping the water line for the gymnasium and an undetermined amount of pipe to reconnect with existing 8’’ water line. An onsite visit prior to bid is required. RPZ in the auditorium basement must be done first.( it is currently shut down by Aqua and we cannot lose water from backflow that is in operation) Labor includes but not limited to:

· No work shall be performed prior to April 1, 2024.

· Locate water main and determine location for shut offs.

· Dig and prepare area to install a new shut off valve.

· Turn the main water supply off that serves several buildings.

· Cut pipe and install the new shut off valves.

· Prepare area for the new pad and enclosure.

· Excavate and install piping & fittings for installation of new RPZ and form concrete pad for enclosure base.

· Install backflow device.

· Install enclosure on 6’’ thick pad.

· Remove old backflow device in basement and vault.

· Perform certification Inspection.

In coordination with a Tiffin Developmental Center representative, the contractor shall test the unit to verify proper installation and working order of the installed unit.

· If a test of the unit fails due to the improper installation of the unit, contractor shall remedy the installation for no extra cost to bring the unit to working order.

Requirements:

No work on the equipment covered herein shall be done by subcontractors unless prior approval is obtained from Tiffin Developmental Center. Contractor must use trained and qualified personnel directly employed and supervised by him/her, preferably the same technician for each time of service. The bidder shall be regularly engaged in the business of water backflow equipment installation and repair. The contractor must be qualified with all plumbing backflow credentials for installation and repair.

The contractor shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded contract. Contractor shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards.

Tiffin Developmental Center is a Medicaid-certified Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of Developmental Disabilities (DODD), serving individuals with developmental and other disabilities. All individuals to be providing services on the grounds of any DODD Developmental Center shall have not been found guilty of, or pleaded guilty to, any offense set forth in Section 5123.08(1), (2), or (3) of the Ohio Revised Code; nor employ any person to provide services under this RFP who has been found guilty of, or pleaded guilty to any offense set forth in Section 5123.081(1), (2), or (3) of the Ohio Revised Code. The person(s) providing services under this contract will be subject to a criminal background check prior to performing any services at any DODD Developmental Center.

Awarded Contractor shall certify that all its employees, while working at any DODD Developmental Center, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of the Ohio Revised Code. If there is a finding for recover, the Contractor’s proposal will be rejected.

All contract work must be completed during the hours of 7:00 A.M. and 3:30 P.M., Monday through Friday, unless prior arrangements are made with the Developmental Center contact person. Contractor shall complete work for each specific job/task on consecutive days, this includes installation work.

The contractor must always keep the work area safe and must provide and use OSHA-approved barricades for any work that is exposed to the public. Contractor must always secure his tools and materials. Contractor must clean his work area of all refuse and scrap materials at the end of each workday.

The contractor must provide all materials needed to perform this project in its entirety.

Proposal Submittal: Bidders must complete the “Item Grid” and attach an electronic copy of their proposal within the solicitation in Ohio Buys. The cost proposal must include all parts and all labor as required to complete this project.

Time of Performance: The awarded bid will become effective immediately, or until terminated as provided in the contract. No work shall be performed prior to April 1, 2024.

Evaluation / Award: Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

Solicitation Process:

· A site visit is required to view the exact scope of work, at which time potential bidders may review the current backflow specifications and requirements for the new RPZ Assemblies with open stem and yoke valves, and two above ground RPZ enclosures including any additional requirements needed. Site Visit Date 1/25/24, 9:30am-11:30am

· Bidder is required to complete the solicitation Item Grid and attach an electronic copy of their quote in Ohio Buys, quotes must be valid for a minimum of 60 days.

· Bids will be evaluated, and the contract for services will be awarded to the lowest responsive and responsible bidder as determined by the agency.

· Work Shall not be performed prior to April 1, 2024.

Solicitation Summary:

This solicitation is for the Delivery and installation of two 8’’ RPZ Assemblies with open stem and yoke valves, and two RPZ enclosures at the Tiffin Developmental Center.