TCA.pdf

This is a Request for Quote (RFQ) issued by the West Virginia Office of Shared Administration (OSA) Purchasing Division on behalf of the Department of Health Facilities William R. Sharpe, Jr. Hospital for the procurement of one handicap-accessible vehicle. The solicitation, referenced as ARFQ WSH2700000002, requests quotes for one Ford Transit Wagon Model K1C or equivalent vehicle equipped with one Braun Millennium Series Wheelchair Lift System or equivalent. The vehicle must accommodate a total seating capacity of ten passengers—comprising one driver, one co-pilot, eight passenger seats (three double seats and two single seats)—plus two wheelchair positions. The Ford Transit Mid roof model X9C is approved as an alternative to the discontinued K1C model. Any floor plan meeting the specified seating and wheelchair capacity is acceptable without a required diagram. Bids are due September 8, 2026 at 10:30 a.m. EDT and should be submitted to the Kanawha Valley Building, Health and Human Resources, 300 Capitol Street, 7th Floor, Charleston, WV 25301. The delivery location is William R. Sharpe, Jr. Hospital, 936 Sharpe Hospital Road, Weston, WV 26452.

The solicitation is structured as two separate evaluations: one for state procurements and state federal funds, and a second for county/local federal funds under Kanawha County, with the State reserving the right to award multiple contracts to different entities or combine awards if the same vendor wins both evaluations. Award will be made to the lowest-cost bidder meeting all specifications; split awards will not be considered. The procurement is subject to extensive federal compliance requirements, including minority and women's business enterprise promotion, domestic preference for U.S.-produced goods, Davis-Bacon wage rates, debarment and suspension verification through SAM, equal employment opportunity, and procurement of recovered materials. State-level evaluation will apply vendor preferences under West Virginia purchasing instructions, while county/local evaluation will omit vendor preferences. Vendors must complete and notarize a Purchasing Affidavit confirming eligibility under West Virginia Code 5-22-1(i) and extend all federal compliance obligations to subcontractors. Contact information for inquiries is available through Roberta A. Wagner, buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov.