RFQ Specifications.docx
DOCX document 34 KB Posted
- Attached to
- HANDICAP VEHICLE
- Solicitation number
- ARFQ 0512 WSH2700000002 2
- Issued by
- Kanawha County, West Virginia
About this file
This Request for Quotation (RFQ) WSH2700000002 is issued by the West Virginia Office of Shared Administration (OSA) Purchasing Division on behalf of the Department of Health Facilities at William R. Sharpe, Jr. Hospital for a one-time purchase of one handicap-accessible vehicle. The solicitation requests a Ford Transit Wagon Model K1C or equal vehicle equipped with a Braun Commercial Series Wheelchair Lift System or equal. The vehicle must accommodate a minimum total seating capacity of ten passengers, including two wheelchair positions, and meet extensive specifications including a 3.5L V6 EcoBoost engine or equivalent, automatic transmission, all-wheel or four-wheel drive, anti-lock braking system, air conditioning and heating, commercial bus windows with legal tint, lap restraining seatbelts, and a minimum three-year or 36,000-mile bumper-to-bumper warranty with zero deductible. The wheelchair lift system must measure a minimum of 34 inches wide by 51 inches long with a 700-pound lifting capacity and include a one-year warranty on all parts and labor. Delivery must be completed within ninety calendar days of purchase order receipt to William R. Sharpe, Jr. Hospital, 936 Sharpe Hospital Road, Weston, WV 26452. Bids are due September 8, 2026, at 10:30 a.m. EDT.
Award will be made to the vendor providing the lowest grand total cost meeting all required specifications. The contract may be funded in whole or in part with federal funds and is subject to federal compliance requirements including domestic preference provisions, Davis-Bacon wage rates, equal employment opportunity requirements, and debarment and suspension verification through the System for Award Management (SAM). The procurement is structured as two separate evaluations—one for state procurements using state and federal funds, and a second for county and local federal funds under Kanawha County—with the State reserving the right to award multiple contracts to different entities or combine awards if the same vendor wins both evaluations. Vendors must complete and notarize a Purchasing Affidavit confirming eligibility under West Virginia Code 5-22-1(i), complete the pricing page in full with unit price and grand total, and designate a primary contract manager available during normal business hours. Payment shall be made in accordance with West Virginia State payment procedures, with delivery on an F.O.B. destination basis and all installation materials, equipment, labor, travel, and incidentals included in the bid amount.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_ARFQ_0512_WSH2700000002_1_WV_ARFQ_FORM.PDF | ||
| Addendum #1 Form.pdf | ||
| Purchasing Affidavit.pdf | ||
| WV43.pdf | ||
| WV36.pdf | ||
| Exhibit A - Pricing Page.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0512_WSH2700000002_2_WV_ARFQ_FORM.PDF | ||
| TCA.pdf | ||
| Addendum #1 Q&A.docx.pdf | ||
| OSAFederalFundsContractClauseAddendum.pdf |
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Text version
REQUEST FOR QUOTATION
WSH2700000002 Handicap Vehicle
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Office of Shared Administration (OSA) Purchasing Division is soliciting bids on behalf of the Department of Health Facilities (DHF), William R. Sharpe, Jr. Hospital for a one-time purchase of a handicap vehicle for the facility.
NOTE: The contract awarded as a result of this solicitation may be funded in whole or in part with Federal Funds and thus this solicitation and its resulting awarded contract are subject to the requirements of the attached Federal Funds Addendum.
NOTE: The WVDHHR has developed an EEOP Utilization Report and it is available at:
https://dhhr.wv.gov/office-of-drug-control-policy/news/Documents/EEO%20Uitlization%20Report%20Completed%20Form%201-29-21-final-PDF%20review%20for%20approval%20to%20submit%20%283%29.pdf
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1. “Contract Item” means a handicap vehicle as more fully described by these specifications.
2.2. “Pricing Page” means the pages, contained in wvOASIS or attached as Pricing Page, upon which Vendor should list its proposed price for the Contract Items.
2.3. “Solicitation” means the official notice of an opportunity to supply the State with goods or services as published on WSH2700000002.
3. GENERAL REQUIREMENTS:
3.1. Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1. Ford Transit Wagon, model K1C “or equal”.
3.1.1.1. Must have a minimum total seating capacity of ten (10) passengers.
3.1.1.2. Must be able to accommodate two (2) wheelchairs.
3.1.1.3. Must be a new 2025, 2026, or 2027 model.
3.1.1.4. Must be able to accommodate the wheelchair lift system bid in 4.1.2.
3.1.1.5. Must consist of a minimum of five (5) seats, with those seats accommodating up to ten (10) passengers.
3.1.1.6. Must have two (2) wheelchair tie downs, and there must be seatbelts for each wheelchair.
3.1.1.7. Must have one (1) driver seat.
3.1.1.8. Must have one (1) front passenger seat.
3.1.1.9. Must have mid back vinyl on all seating.
3.1.1.10. Must have AV (Auto Vehicles) handles fastened to each aisle passenger seat on top of the passenger seat backs.
3.1.1.11. Must have lap restraining seatbelts on all seats.
3.1.1.12. Must have a minimum of 3.5L V6 EcoBoost “or equal” gasoline engine.
3.1.1.13. Must have automatic transmission.
3.1.1.14. Must be All-Wheel-Drive (AWD) or Four-Wheel-Drive (FWD).
3.1.1.15. Must have an anti-lock braking system.
3.1.1.16. Must have non-slip flooring throughout.
3.1.1.17. Must have a minimum of AM/FM radio.
3.1.1.18. Must have commercial bus T-slide or solid windows in the passenger compartment with legal tint.
3.1.1.19. Must have air conditioning and heat in the front and rear of the vehicle.
3.1.1.20. Must have interior overhead lights.
3.1.1.21. Must have four (4) all-season standard tires.
3.1.1.22. Must have a full-size spare wheel.
3.1.1.23. Must have a sliding passenger walk through door.
3.1.1.24. Must have barn style rear doors that open to a 253 degree angle.
3.1.1.25. Must have floor to wall grab bar at the side door.
3.1.1.26. Bid vehicle’s mechanical features must include a minimum three (3) year or 36,000 mile bumper to bumper warranty, whichever comes last, with a zero (0) dollar deductible during this warranty period.
3.1.2. Braun Commercial Series Wheelchair Lift System “or equal”.
3.1.2.1. Must be compatible with the vehicle bid on 3.1.1.
3.1.2.2. Must measure a minimum of 34 inches wide x 51 inches long.
3.1.2.3. Must have a minimum lifting weight capacity of 700 lbs.
3.1.2.4. Must be installed in the rear of the vehicle. All materials, equipment, labor, travel, and any incidentals needed for the installation must be included in the bid amount.
3.1.2.5. Must have a minimum one (1) year warranty for all parts and labor with a zero (0) dollar deductible during this warranty period.
4. CONTRACT AWARD:
4.1. Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest grand total cost as shown on the Pricing Pages.
4.2. Pricing Page: Vendor should complete the Exhibit A - Pricing Page by unit price, total amount per line, and grand total. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
5. PAYMENT: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1. Shipment and Delivery: Vendor shall deliver the Contract Items within ninety (90) calendar days after receiving the purchase order. Contract Items must be delivered to Hospital at William R. Sharpe, Jr. Hospital, 936 Sharpe Hospital Road, Weston, WV 26452.
6.2. Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
6.2.1. Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.
6.3. Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.
6.4. Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five business (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5. Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 calendar days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Such costs will not be paid by the Agency separately.
8. VENDOR DEFAULT:
8.1. The following shall be considered a vendor default under this Contract.
8.1.1. Failure to provide Contract Items in accordance with the requirements contained herein.
8.1.2. Failure to comply with other specifications and requirements contained herein.
8.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Items provided under this Contract.
8.1.4. Failure to remedy deficient performance upon request.
8.2. The following remedies shall be available to Agency upon default.
8.2.1. Immediate cancellation of the Contract.
8.2.2. Immediate cancellation of one or more release orders issued under this Contract.
8.2.3. Any other remedies available in law or equity.
9. MISCELLANEOUS:
9.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: _________________________________________________
Telephone Number: ________________________________________________
Fax Number: ______________________________________________________
Email Address: ____________________________________________________
Revised 10/27/2014
File details come from the government source that posted it. Updated .