Tax Appraisal Services Industrial RFP.pdf

BRYAN COUNTY, GA

REQUEST FOR PROPOSALS

FOR

TAX APPRAISAL SERVICES FOR LARGE-SCALE

INDUSTRIAL/MANUFACTURING PROPERTY

SUBMISSIONS ARE DUE ELECTRONICALLY AT THE TIME AND DATE

SHOWN BELOW

TUESDAY, OCTOBER 21, 2025 AT 2:00 PM, EST

BRYAN COUNTY BOARD OF COMMISSIONERS

Attn: Finance Director

66 Captain Matthew Freeman Drive, Suite 201

Richmond Hill, GA 31324

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP ON OR BEFORE

THE STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE

RESPONSIBILITY OF THE OFFEROR.

PROJECT OVERVIEW

The Bryan County Board of Commissioners is soliciting qualified firms to provide tax appraisal services for a large-scale industrial/manufacturing property located within Bryan County, Georgia. The County seeks an experienced appraisal firm to assist the Tax Assessor’s Office in establishing fair market values for large-scale industrial/manufacturing holding that has a significant impact on the County’s tax digest.

SCOPE OF SERVICES

The selected firm will be responsible for the following:

• Conducting independent appraisals of designated industrial/manufacturing property in Bryan County.

• Utilizing recognized appraisal methods appropriate for large-scale industrial/manufacturing facilities, including but not limited to cost, income, and market approaches.

• Preparing written appraisal reports that meet Uniform Standards of Professional Appraisal Practice (USPAP) requirements.

• Providing expert witness testimony as needed before the Board of Assessors, Board of Equalization, or in Superior Court.

• Advising the County on valuation strategies for industrial properties that include manufacturing, logistics, and related uses.

• Expected completion date no later than January 16, 2026

INFORMATION TO VENDORS

RFP Timeline The anticipated schedule for the RFP is as follows:

Deadline for Questions Monday, October 13, 2025, by 5 PM

Electronic Submittal deadline Tuesday, October 21, 2025, by 2:00 PM Tentative Award Date Tuesday, November 12, 2025, at the regular

Bryan County Board of Commissioners’ meeting

Minimum Qualifications

• Substantial experience in appraising large-scale industrial/manufacturing and commercial properties of comparable scale.

• Current State of Georgia Certified General Real Property Appraiser license(s).

• Familiarity with Georgia tax laws, Board of Assessors procedures, and appeal processes.

• Capacity to complete assignments within agreed-upon timeframes.

Proposal Requirements Interested firms must include:

• Firm’s experience and background o Summary of the firm’s history, size, and areas of specialization o Description of prior work with large-scale industrial/manufacturing properties valued in excess of $50 million

• Qualifications of key personnel o Names, qualifications, and licenses of appraisers who will be assigned to Bryan County project

• Description of appraisal methodology o Explanation of the firm’s appraisal process, including data sources, modeling, and analysis techniques

• Timeline and project milestones

• Cost proposal with breakdown

• References from comparable engagements o At least three (3) references from Georgia counties or comparable public-sector clients where similar large-scale industrial/manufacturing appraisal services were provided

Evaluation Criteria Proposals will be evaluated based on:

• Demonstrated experience with large industrial property appraisals

• Quality of references from other county governments

• Qualifications and availability of assigned personnel

• Soundness of proposed methodology

• Competitiveness and clarity of fee structure

BID SUBMISSION - ELECTRONIC

One electronic file of the complete signed submittal must be received by Charlene Bunch, cbunch@bryancountyga.gov no later than TUESDAY, October 21, 2025, BY 2:00 PM EST.

Proposals must be submitted electronically with “Tax Appraisal for a Large-Scale Industrial/Manufacturing Property” included in the subject line. The email should state the vendor's name, address, and contact information of the offeror along with the proposal attachment.

CONTACT PERSON

Vendors may contact Charlene Bunch, Finance Director, by email at cbunch@bryancountyga.gov to clarify any part of the RFP requirements. All questions that arise prior to the DEADLINE FOR QUESTIONS due date shall be directed to the contact person in writing via email. All questions must be submitted by 5 PM on Monday, October 13, 2025.

Any unauthorized contact shall not be used as a basis for responding to this RFP and may result in the disqualification of the vendor's submittal.

Vendors may not contact any elected official or other county employee to discuss the bid process or bid opportunities except through the Finance Director named herein.

mailto:cbunch@bryancountyga.gov mailto:cbunch@bryancountyga.gov

ADDITIONAL INFORMATION/ADDENDA

Bryan County will issue responses to inquiries and any other corrections or amendments it deems necessary in writing via email.

LATE SUBMITTAL AND LATE MODIFICATIONS

Submittals received after the due date and time will not be considered. Modifications received after the due date will not be considered. Bryan County Government assumes no responsibility for the premature opening of a proposal not properly addressed and identified and/or delivered to the proper designation.

REJECTION OF PROPOSALS/CANCELLATION

Bryan County Government reserves the right to reject any and all submittals and reserves the right to waive any irregularities or informalities in any submittal or in the submittal procedure, when to do so would be to the advantage of Bryan County. The Bryan County Board of Commissioners reserves the right to cancel this solicitation and/or reject any and all proposals in whole or in part if Bryan County determines that cancellation and/or rejections are advantageous to the County. Proposals are legal and binding upon the Respondent when submitted. It will also be the responsibility of each Bidder to obtain any addenda issued for the project. The written documents supersede any verbal or written prior communications between the parties.

MIMINUM RFP ACCEPTANCE PERIOD

Submittals shall be valid and may not be withdrawn for a period of 90 days from the date specified for receipt of submittals.

NON-COLLUSION AFFIDAVIT

By submitting a response to this RFP, the vendor represents and warrants that such proposal is genuine and not a sham or collusive or made in the interest or or solicited any other vendor to put in a sham proposal or any other person, firm or corporation to refrain from submitting and that the vendor has not in any manner sought by collusion to secure to that vendor any advantage over any other vendor.

By submitting a proposal, the vendor represents and warrants that no official or employee of Bryan County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract, which may be made under it, or in any expected profits to arise therefrom.

COST INCURRED BY VENDORS

All expenses involved with the preparation and submission of the RFP to the Bryan County Board of Commissioners, or any work performed in connection therewith is the responsibility of the vendor(s).

OPEN RECORDS

All materials submitted in connection with this RFP will be public documents and subject to the Open Records Act and all other laws of the State of Georgia, the United States of America and the open records policies of Bryan County Board of Commissioners. All such materials shall remain the property of Bryan County and will not be returned to the respondent.

PROJECT BEGINNING AND COMPLETION

The project is expected to begin immediately following the tentative award on November 12, 2025 and with the execution of a contract with the selected bidder. The completion date should be as soon as possible, with preference given to vendors who can demonstrate the ability to complete the project quickly and efficiently. Vendors should include a detailed timeline in their proposals to ensure timely completion.

TAXES

Bryan County Government is tax-exempt. No sales tax will be charged on any products or services. Bryan County cannot exempt any other person/vendor from applicable sales taxes that may be required of them in relation to this project. Upon request, the selected vendor will be provided with Bryan County’s Sales and Use Tax Certificate of Exemption number.

Bryan County will select the firm deemed in the judgment of the County to be the most qualified, best suited, and who best meets the requirements of the County among those submitting Proposals. If the proposer fails to negotiate and sign Bryan County’s standard contract within 45 days of award, then Bryan County will negotiate with the second-highest proposer. This RFP shall in no manner be construed as a commitment on the part of the County to execute a contract, to pay any cost incurred in the preparation of proposals to this request, or to procure or contract for any services. The County reserves the right to reject any proposal which, in its opinion, does not have adequate qualifications. Furthermore, the County reserves the right to reject any or all proposals and to advertise for new proposals for any reason(s) or for no reason(s). The County reserves the right to waive minor irregularities and/or formalities.

All Proposals and other materials or documents submitted by Proposer in response to this RFP will become the property of Bryan County. The County is subject to open records requirements of the State of Georgia Statute 50-18-70, and as such, all materials submitted by the Proposer to the County are subject to disclosure. Proposer specifically waives any claims against the County related to the disclosure of any materials if made under a public records request.

No interpretation or clarification of the RFP will be made to any Proposer verbally. If any prospective Proposer wishes to question or has doubt as to the meaning of any part of the RFP, a written request for a clarification or interpretation must be submitted by email to cbunch@bryancountyga.gov. All such interpretations and any supplemental information will be sent to each Proposer at the respective email address furnished for such purposes prior to the date fixed for the deadline for Proposals. Failure of any Proposer to receive any such addendum or interpretation shall not relieve said Proposer from any obligation contained therein.

Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the County to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

mailto:cbunch@bryancountyga.gov.

All materials and documents submitted in the response shall become the property of the County and will not be returned.

INSURANCE REQUIREMENTS

In order to contract with Bryan County Board of Commissioners, suppliers/contractors providing professional, technical and/or construction services are required to provide acceptable proof of insurance coverage. Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsement (a Certificate of Insurance by itself is not acceptable) or (ii) Declaration Pages of the insurance policies listed below which show Bryan County Board of Commissioners as additional insured. The insurance company must be authorized to provide insurance in the State of Georgia.

Required Insurance Policies and Endorsements:

• Commercial General Liability of at least $1,000,000 for bodily injury and property damage with Bryan County Board of Commissioners as additional insured.

• Automobile/Vehicle Liability of at least $1,000,000 for each occurrence for bodily injury and property damage covering owned, non-owned, leased and hired autos/vehicles, with Bryan County Board of Commissioners as additional insured.

• Worker’s Compensation in the statutory limits of Georgia and Employers’ Liability with limits of liability of no less than $1,000,000 of each accident/disease. These polices must also contain a waiver of subrogation in favor of Bryan County Board of Commissioners.

• All insurance policies must provide that Bryan County Board of Commissioners will be notified within 30 days of any changes, restrictions and/or cancellation.

• Professional Liability, in addition to the above requirements, of at least $1,000,000 each claim.

RESERVED RIGHTS

a) Issuance of this RFP does not constitute a commitment on the part of Bryan County to award a contract pursuant to this RFP. Bryan County reserves the rights to:

b) Amend, modify, or withdraw this RFP.

c) Revise any requirements under this RFP.

d) Require supplemental statements of information from any responding party.

e) Extend the deadline for submission of responses hereto.

f) Negotiate or hold discussions with any bidder to correct insufficient responses that do not completely conform to the instructions contained herein.

g) Waive any nonconformity with this RFP.

h) Cancel, in whole or in part, this RFP if the County deems it is in its best interest to do so.

i) Request additional information or clarification of information provided in the response without changing the terms of the RFP.

j) Waive any portion of the selection process to accelerate the selection and negotiation with the top-ranked contractor.

k) Not award a contract as a part of, or result of, this RFP process.

OWNER QUESTIONS

Any vendor that submits a proposal may be requested to provide additional information to Bryan County. Such information is only for the purpose of clarification and in no way changes the vendor’s proposal as originally submitted. Bryan County reserves the right to ask any or all vendors to clarify any portion of their proposals after submission.

COSTS OF PROPOSALS

Bryan County is not responsible or liable for any of the costs incurred by any vendor in preparing and/or submitting a proposal pursuant to this RFP.

EQUAL OPPORTUNITY

Bryan County prohibits discrimination based on race, color, gender, religion, national origin, or disability.

ACCESS TO PUBLIC RECORDS ACT NOTICE

Each vendor should give specific attention to the identification of those portions of its proposal that it considers confidential, proprietary commercial information or trade secrets, and provide justification as to why such materials, upon request, should not be disclosed.

GENERAL CONDITIONS

Upon submission of a bid, the bidder hereby certifies on behalf of his company or organization that:

1. This proposal is genuine and not made in the interest of, or on behalf of, an undisclosed person, firm, or corporation.

2. This proposal is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation.

3. The Contractor has not directly or indirectly induced or solicited any other bidder to submit a false or sham bid.

4. The Contractor has not solicited or induced any person, firm, or corporation to refrain from bidding.

5. The Contractor has not sought by collusion to obtain for itself any advantages over any other bidder or over Bryan County.

TITLE 13 – E-VERIFY COMPLIANCE

In accordance with Georgia Law (O.C.G.A. § 13-10-91), private employers that contract with county governments must be registered for and use the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired during the term of the contract for the services specified in the contract, as well as existing employees assigned to work on this contract. The contractor must also include a requirement in subcontracts that the subcontractor must utilize the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

All contractors must sign and submit the Contractor E-Verify Affidavit as part of their submittal of bid.