Taunton PS Food Truck IFB.pdf

TAUNTON PUBLIC SCHOOLS

Taunton High School Food Truck

Invitation for Bids (IFBs)

TAUNTON PUBLIC SCHOOLS

OFFICE OF THE SUPERINTENDENT

215 Harris Street

Taunton, Massachusetts 02780

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TABLE OF CONTENTS

Title Page Number

SECTION I – INVITATIONS FOR BIDS 3

SECTION II – INSTRUCTIONS TO BIDDERS 5

SECTION III – SCOPE OF SERVICES 8

SECTION IV – SCOPE OF WORK 10

SECTION V - THE CONTRACT SUM AND REQUIREMENTS 11

SECTION VI – BID FORMS AND ATTACHMENTS 13

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SECTION I

INVITATION FOR BID

The Taunton Public Schools is accepting bids from contractors with demonstrated professional competence and experience to provide fabrication, installation of equipment, training and maintenance/repair for the following school in our district: Taunton High School

Taunton High School

50 Williams Street

Taunton, MA 02780

(508) 821-1100

Bidding procedures and award of the Contract shall be in strict accordance with the provisions of the

Commonwealth of Massachusetts GL Chapter 149, Sections 44A through 44L inclusive, of the General Laws of the

Commonwealth of Massachusetts, including all current amendments and guidelines.

Specifications and all other bid documents may be obtained on our website https://www.tauntonschools.org (Click on: Departments-Finance and Operations). Copies of the bid documents may also be obtained from the Central

Office located at 215 Harris Street, Taunton, MA 02780 during regular business hours of Monday through Friday

8am to 3pm. If requesting a paper copy in person, please call 508-821-1235.

All bidders must use the prescribed bid forms available at the above-stated address.

Sealed Bids must be properly identified as Taunton High School Food Truck and are due by Tuesday, October

3, 2023 at 2pm in the Central Office, 215 Harris Street, Taunton, MA. The official opening of the bids will be publicly opened and read aloud live by the Taunton Public School Committee meeting on Wednesday, October 4, 2023 at posted time.

If at the time of the scheduled bid openings, Taunton Public Schools is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation, or other extreme conditions, the bid openings will be postponed for twenty-four hours until the next normal business day, Monday through Friday, exclusive of Holidays. Bids will be accepted until that date and time.

All Bidders assume the risk of any delay in the mail or any other delays which prevent receipt of the bid(s) at the posted bid opening date and time. BIDS RECEIVED AFTER THE OFFICIAL BID DEADLINE, Tuesday, October 3, 2023 WILL BE RETURNED UNOPENED. NO FACSIMILE OF BIDS IS ALLOWED.

https://www.tauntonschools.org/

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The Taunton Public Schools will reject any or all bids when required to do so by the above-referenced General

Laws, or if it deems it to be in the public interest to do so. The Awarding Authority also reserves the right to waive any informalities in any bid based on the public interest to proceed in this way.

The Awarding Authority also reserves the right to reject any bid if it determines that such bid does not represent the bid of a person competent to perform the work as specified within the conditions and time frame as set forth for completion of the project.

Any and all questions relative to these specifications must be submitted in writing to the Awarding Authority at the minimum of seven (7) days before October 3, 2023 and written answers shall be sent to all bidders as an addendum.

END OF SECTION

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SECTION II

INSTRUCTIONS TO BIDDERS

BID REQUIREMENTS:

1. Sealed bids for Taunton High School Food Truck will be received at the time and place as stated in the “Advertisement/ Invitation for Bids" and in accordance with the bid documents.

2. All bid deposits of General Bidders, except those of the three lowest responsible and eligible Bidders, shall be returned within five (5) days, Saturdays, Sundays, and legal holidays excluded, after the opening of the General Bids. The bid deposits of the three lowest responsible and eligible Bidders shall be returned upon the execution and delivery of the General Contract, or, if no award is made upon the expiration of the time prescribed in the "Invitation for Bids". If any Bidder fails to perform their agreement to execute a Contract and furnish a Performance and Payment bond as stated in their Bid, their bid deposit shall become and be the property of the City of Taunton; provided that the amount of the deposit which becomes the property of the Awarding Authority shall not, in any event, exceed the difference between their bid price and the bid price of the next lowest responsible and eligible bidder;

and provided further that in case of death, disability, bona fide clerical or mechanical error of a substantial nature their bid deposit shall be returned to them.

3. No claims for immunity or exceptions predicated upon misunderstanding or failure to correctly interpret the above paragraph will be allowed.

4. The Bid Forms, General Conditions, General Requirements, Supplementary General Conditions, Specifications, Drawings, Addenda (if any), and Sample Contract and any other documents which constitute the Contract Documents will be available as stipulated in the “Invitation for Bid" and shall be incorporated into and be made a part of the contract.

5. Commonwealth of Massachusetts General Laws Section 149, Sections 44A through 44L are incorporated herein by reference. Any inconsistency between the Request for Proposal, Information for

Bidders, Bid Forms, Conditions of the Contract, and any other Contract Documents and these statutes, or any other applicable statutes, bylaws, or regulations existing on the date on which the bids are to be received, shall not be grounds for invalidating the bidding procedures, but, where required by law, such statute, by law, or regulation shall be deemed to govern.

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BIDDER'S REPRESENTATION:

6. Each Bidder making a bid (Hereinafter called "Bid") represents that: The Bidder has read and understands the Contract documents and the Bid is made in accordance therewith.

7. Failure to so examine the Contract Documents and site will not relieve any Bidder from any obligation under the Bid as submitted.

GENERAL BIDDER'S QUALIFICATIONS:

8. The Awarding Authority, the City of Taunton, will review the qualifications of the lowest and most responsible Bidder after the Bids are opened. The lowest eligible and responsible General Bidder will be awarded the Contract provided that the Bidder meets all the requirements of the bid and scope of services and possesses the skill, ability, and integrity to complete the job to the Awarding Authority's satisfaction.

REQUESTS FOR INTERPRETATION:

9. All Bidders shall promptly notify the Awarding Authority of any ambiguity, inconsistency, or error which they may discover upon examination of the Contract Documents, the site(s), and/or local condition(s).

10. Bidders requiring clarification or interpretation of the Contract Documents shall make a written request to the Awarding Authority through:

Brenda Moynihan, Assistant Superintendent for Finance & Operations 215 Harris Street

Taunton, MA 02780 bmoynihan@tauntonschools.org

Phone: 508-821-1235 Fax: 508-821-1177

11. Interpretation, correction, or change(s) in the Contract Documents will be made by an addendum that will become part of the Contract Documents. Neither the Awarding Authority nor its representative(s) will be held accountable for any oral instructions.

12. An addendum will be emailed or faxed by the Awarding Authority to every individual or firm on record as having taken a set of Contract Documents. Receipt of said addendum must be acknowledged by each Bidder in the appropriate space provided in the Bid Forms. Failure to do so may lead to disqualification of the Bid by the Awarding Authority. All bidders are, therefore, encouraged to confirm the number of Addenda that have been issued prior to submitting their Bid.

13. Copies of the Addendum will be made available for inspection at the locations listed in the

Advertisement as to where Contract Documents are on file.

mailto:bmoynihan@tauntonschools.org

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TAXES/EXEMPTION:

14. The Awarding Authority is exempt from payment of the Massachusetts Sales Tax. The City of Taunton under G.L. Chapter 64H, Section 6 (d) and (e) has been issued a Certificate of Exemption by the Massachusetts Department of Revenue.

WITHDRAWAL OF BIDS:

15. No Bidder shall withdraw their Bid for a period of sixty (60) days, Saturdays, Sundays, and legal holidays excluded, after the date set for the opening of the General Bids.

SUB-CONTRACTS:

16. All work shall be performed by the Contractor unless otherwise necessitated by the work.

EXAMINATION OF THE FOOD TRUCK:

17. Examination of any/all equipment shall be coordinated through the CTE Director for the Taunton

Public Schools, Michael Raposa via email at michael.raposa@tauntonschools.org.

mailto:michael.raposa@tauntonschools.org

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SECTION III

SCOPE OF SERVICES

The Taunton Public Schools is looking for the winning, “Bidder,” to handle purchase, fabrication, installation of equipment, training, and general maintenance/repair. Below you will find pictures along with the dimensions and specifications of the truck. We are looking for multiple options on the quotes for the above-mentioned.

The picture above shows the basic model truck necessary for the truck before the installation of the service window, installation of necessary equipment, and added features.

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The following information refers to the post-fabrication of all necessary amenities for Food Truck service operations:

Item: Description:

Water System-

30 Gallon Fresh Water

36 Gallon Grey Water

3-bay sink

Hand Sink

Pex Lines

Hot Water Heater (propane on demand)

Air-rated Drains

PVC Drain Lines

Wall-mounted Water Gauge

Propane System-

Regulator

¾” Black Iron Piping

½” Connections (3)

100 lb. under-mount tank

Dashboard gauge

Propane Access Door

Electric System-

60 Amp 100 Volt Load Center

30 Amp Shore Connections

20 Amp Plugs (8)→ 10 connections

Concession Door

6’x3’ Concession Door and Window

Equipment

Installation of Food Service Equipment

Storage

12” Ceiling Shelves

6’ Counter under window

Graphics

Full truck wrap

Generator

Gas 0-nan 7k 2 Year Warranty

Fuel Line to gas tank

12 Volt line to battery

Generator access door

Flooring

Diamond Plate Aluminum

Walls

Stainless Steel 22 Gauge 304B

Aluminum Ceiling

Rigid Insulation

Cement Board

Hood System

10’ Hood

Fire Protection

12 Point Coverage

Truck Purchase

F59 18’ Foundation Step Van

Transportation

Transport from Fabrication factory to service and installation area

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GENERAL & WORK SPECIFICATIONS

• Using the provided grant funding, the contractor shall purchase, customize (service window, roof air conditioner, hood length, etc.), install equipment, provide user training, and service/repair the food truck.

The contractor shall only utilize licensed, trained and experienced employees to perform the work required and follow proper procedures and guidelines

• Contractor(s) shall comply with all applicable federal, state and local laws, rules, regulations, ordinances and codes and secure and maintain any licenses, permits and or certifications required to provide the services under this bid.

• All fees are all-inclusive of all related costs that a bidder will incur to provide the noted installation service in compliance with this quote, including but not limited to: employee wages and benefits, clerical support, overhead, profit, licensing, insurance, tools, equipment, telephone calls, document copying and motor vehicle fuel.

• Contractor(s) must provide, at Contractor’s own expense, all equipment, labor, materials, supplies, tools, etc.

necessary to perform all required services under this bid and any resulting contract.

• Must accept a Purchase Order for payment. Contractor shall not commence any work without first obtaining a Purchase Order unless TPS advises Contractor the work is an emergency.

• Prior to submitting an invoice, the Contractor must confirm that the entire project is completed and the installation is acceptable with the TPS at each location.

All items covered in this bid shall be subject to inspection and acceptance or rejection.

It is the intent of these specifications to describe the vestibule for each school in order to increase control and access into the building for security purposes.

The work under this contract is to include the furnishing of all labor, materials necessary to complete this process. All contracts are awarded with the understanding that the contractor has acquainted himself with all the requirements of the contracts and specifications, the conditions of the site, and has obtained all the information necessary for the completion of this project. The Contractor shall not at any time, after the submission of his bid, make any claim whatsoever based on insufficient data or a misunderstanding of the requirements, nature, conditions or extent of the work under contract.

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THE CONTRACT SUM AND REQUIREMENTS

MATERIALS AND WORKMANSHIP:

Unless otherwise specifically provided for in the Specifications, all services, workmanship, equipment, materials, and articles incorporated in the work covered by these Specifications are to be of the best grade of their respective kinds for the purpose for which they are intended. Where equipment, materials or articles are referred to in the Specifications as "equal" to any particular standard, the Awarding Authority or those delegated by them shall decide the question of equality.

WAGES:

The wages paid to labor on this work shall not be less than the minimum wage rates established by the Commission of Labor and Industries of the Commonwealth of Massachusetts.

Because all work performed by the Taunton Public Schools is subject to State Wage Rate Laws, all invoices must include a breakdown of per-hour labor cost and material(s) costs as separate items so that payment of State Prevailing Wage Rates for all involved trades may be confirmed.

LAWS AND ORDINANCES:

All work to be performed under this Specification shall be in accordance with all applicable laws, State or Federal, and all applicable ordinances, codes, rules and regulations of the Awarding Authority or any public board or officer having jurisdiction, regulation, or control over any work to be done hereunder.

Every provision required by law to be inserted herein, and especially those required by Chapter 149 of the General Laws, as amended, shall be incorporated herein by reference, to the extent that such is not already included herein as if it were set forth herein in its entirety. These documents shall be read and enforced as though such provisions were included herein and, if through mistake or otherwise such provision is not so inserted or is incorrectly inserted, then, upon the application of either party, these documents shall be amended to meet the requirements of the law.

In the event of any conflict between the provisions of these documents and the provisions required to be inserted herein, such latter provisions shall control.

INDEMNITY:

The Contractor agrees to indemnify and save the Awarding Authority harmless from and against any and all costs, loss, expense, liability, damages, or claims for damages, including costs of defending any action on account of any injury or damage to buildings, improvements or property of the City or any person, firm, corporation or association and on account of any injury (including death) to any person or persons arising or resulting from the work provided for or performed under the Contract documents or from any act, omission or negligence of the Contractor. The foregoing provisions shall not be deemed to be released, waived, or modified in any respect by reason of any insurance provided by the Contractor under the Contract. The Contractor shall furnish insurance to the Awarding Authority for the performance of the provisions of this paragraph.

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SAFETY REQUIREMENTS; OSHA TRAINING [M.G.L. c. 30, s. 39S]:

The Contractor shall comply and shall cause all subcontractors and persons employed on the Work to comply with all applicable safety requirements. By executing this contract, the Contractor hereby certifies that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that all employees to be employed in the work subject to this bid have successfully completed a course in construction safety and health approved by the United States

Occupational Safety and Health Administration that is at least 10 hours in duration. Any employee found on a worksite subject to this section without documentation of successful completion of a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration shall be subject to immediate removal.

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BID FORMS AND ATTACHMENTS

Instructions:

If your firm/company is interested in responding to this IFB, then Bid Form #1 must be submitted to the Taunton Public Schools Assistant Superintendent for Finance & Operations, Brenda Moynihan (bmoynihan@tauntonschools.org) immediately. This form is crucial in providing pertinent company information for the Bidder’s List.

Awarding Authority: City of Taunton / Taunton Public Schools

Name of Bid: Taunton Food Truck mailto:bmoynihan@tauntonschools.org

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Bid Interest Form

Fax this Bid Interest Form To:

Taunton Public Schools – Attn: Brenda Moynihan, Assistant Superintendent for Finance & Operations

Fax: 508-821-1177

By submitting this Bid Interest Form the below-identified firm is expressing its interest in the above-referenced public bidding project and is requesting that it be added to the list of firms/companies that will receive any addenda to the BID that might occur. The Awarding Authority assumes no responsibility for a firm’s failure to receive any addenda or other correspondence related to this Bid due to the firm’s failure to submit a Bid Interest Form as directed above or for any other reason.

Company Name:

Company Address:

City/Town, State & Zip:

Company Telephone #:

Company Fax #:

Company Contact Person/Title:

Contact Person Email Address:

Date Submitted:

Signature of Authorized Representative Date

Printed Name of Authorized Representative

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TAUNTON PUBLIC SCHOOLS: IFB:

To: Taunton Public Schools Attn: Brenda Moynihan, Assistant Superintendent for Finance & Operations

215 Harris Street Taunton, MA 02780

Company Name and Address Submitting Bid:

Printed Name of Authorized Rep of Company Signature of Authorized Representative of Company

A) The undersigned has received and examined the document entitled, IFB: TAUNTON

HIGH SCHOOL FOOD TRUCK

B) The undersigned warrants that they have complied with all provisions of the Specifications and can furnish the materials, equipment, and labor to carry out all the service as proposed.

C) The undersigned agrees, that in the event of award of the Contract, they can start work as required, and further agrees that the work will be completed within the time frame agreed upon prior to the signing date of the Contract.

D) The following documents are made a condition of this Bid and must be included with the Bid in order for the Bid to be considered as a legitimate and acceptable Bid for consideration of Award of Contract:

• Bid Forms with all bid proposals, information, signatures, seals, etc., as required.

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VENDOR TAX CERTIFICATE

I certify, under the pains and penalties of perjury, that to the best of my knowledge and belief, I have filed all state tax returns and paid all state taxes required under the law.

For use by CORPORATIONS ONLY:

Proper Corporation Name

Signature of Authorized Corporate Officer

Federal Identification Number (FEIN)

For use by INDIVIDUALS OR COMPANIES OTHER THAN CORPORATIONS ONLY:

* Signature of Individual ** Social Security

* Approval of contract or other agreement will not be granted unless this certification clause is signed by the applicant.

** Your social security number will be furnished to the Massachusetts Department of Revenue to determine whether you have met tax filing/payment obligations.

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VOTE OF CORPORATION FORM

(To be signed and completed by Clerk)

I, _______________________________________________________________, certify as follows:

Print full name of Clerk

1. I am the Clerk of (print exact name of corporation) which is duly organized and incorporated under the laws of the Commonwealth of

Massachusetts or State of and is/is not (circle one) duly registered to do business in the Commonwealth of Massachusetts with a principal place of business at

2. That the names, residential addresses, and title officers of the above-named corporation are as follows:

President Address

Vice President Address

Treasurer Address

Resident/Registered Agent Address

3. That the above-named corporation was incorporated on .

4. The federal tax identification number of said corporation is .

5. That the above-named corporation is in good standing with the Secretary of the Commonwealth of

Massachusetts or the State of (if incorporated under the laws of a foreign State) and has filed all federal and state tax returns and paid all federal, state and/or local taxes required under law.

6. is authorized to sign contract/agreements on behalf of pursuant to a vote of the Board of Directors/Officers on .

7. I, on behalf of the within corporation, do hereby acknowledge that by this contract, this corporation is transacting business within the Commonwealth of Massachusetts as defined by M.G.L. Chapter 223 A, Section 1, et seq. And is subject to the jurisdiction of its courts. (Pertaining to Non-Massachusetts

Corporations Only.)

SIGNED under the pains and penalties of perjury this day of , 2023 .

Signature of Clerk of Corporation Printed Name of Clerk of Corporation

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Company Name Printed Name of Person Authorized to Sign Bid

Company Address Written Signature of Person Authorized to Sign Bid

Company Telephone Number Title of Signatory

Company Fax Number Date

If corporation, this page must be signed and sealed by a duly authorized officer. If partnership, so state and give names of all partners.

If an individual, so state and sign.

I hereby certify, under the pains and penalties of perjury, that I can furnish labor in harmony with all other elements of labor employed in the work and that all employees employed on the worksite, or in work subject to the bid, have successfully completed at least 10 hours of OSHA approved training. I agree to submit documentation that all employees to be employed in the work subject to this bid have successful completed a course in construction safety and health approved by the United States

Occupational Safety and Health Administration (OSHA) that is at least 10 hours in duration. I further certify that any employee found on a worksite subject to this section without documentation of successful completion of a course in construction safety and health approved by the United States

Occupational Safety and Health Administration (OSHA) that is at least 10 hours in duration shall be subject to immediate removal.

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ATTESTATION CLAUSE:

Under Chapter 233, Section 35 of the Acts of 1983, political subdivisions, and agencies of the

Commonwealth must annually furnish to the Commissioner of Revenue a list of all persons who have provided goods, services, or real estate space in the aggregate of five thousand dollars ($5,000.00) or more.

Chapter 233 of the Acts of 1983, Sections 35 and 36 require that each provider or vendor of goods and services to any municipal agency must attest that it/he is complying of all laws relating to taxes. The

Attestation must occur at the time of issuing, renewing, or extending a license, contract, or agreement. Any person/company failing to execute this Attestation Clause shall not be allowed to obtain, renew, or extend a license, contract, or agreement. Each successful bidder shall certify that they are in compliance with Chapter

233 by providing a Social Security Number or Federal Identification Number when a contract is issued.

Vendor/Company:

Authorized Signature:

Printed Name:

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CERTIFICATE OF NON-COLLUSION AND CERTIFICATE OF BONA FIDE BID

As per Chapter 30B, Section 10, any person submitting a bid for the procurement or disposal of supplies or services to any governmental body shall certify in writing, on the bid, as follows:

The undersigned certifies under the penalty of perjury that this bid has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business partnership, corporation, union, committee, club or other organization, entity, or group of individuals.

Vendor/Company:

Authorized Signature:

Printed Name: