Tattoo SOW 2022 Production Audi Field.pdf

STATEMENT OF WORK FOR PRODUCTION ELEMENTS FOR

THE USAF 75th ANNIVERSARY TATTOO

1.0. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall provide production services including staging, lighting, sound equipment rental, video projection, custom set fabrication, video production, pyrotechnics, drone production and misc. production services at the Tattoo Ceremony to be held at Audi Field in Washington, DC occurring on 15 Sep 2022.

1.2. Equipment / Labor

Contractor shall provide appropriate number of qualified and trained employees necessary for all equipment to be used in this contract.

1.21 Staging

A staging structure shall be provided by contractor to meet the needs of the production. Details to be discussed at site visit. Stage shall be either rolling with turf wheels or static with grass protective barrier depending on decided timeline.

Safety railings, chair rail, skirting required where applicable.

All staging or production elements placed on grass must be placed on grass protective barrier.

Contractor shall have at least 20 years of experience with building stages for outdoor events and have a structural engineer on retainer to approve all structure designs prior to load-in.

1.22 Video

Video production package shall include but not limited to: 6 manned cameras, video switch, playback equipment, isolated video records, IMAG output, streaming capability.

Full video image magnification services for run of show shall be required. Multiple LED walls will be necessary with location and size TBD. Video walls may be ground supported or flown depending on production requirements.

Projection mapping with the use of multiple projectors of the West side of the stadium may be required. Custom fabricated material to reflect projected light covering most of the stadium seats on the West side shall be discussed, and if required, must be commissioned by the contractor.

1.23 Generators

Silent generators (<52 DbA @ 50 Ft)-+ at 400a per leg 208v 3-phase power, distributed on the grounds as necessary to supply power for event services. 6x 200A electrical service disconnects are available on the East side of the stadium. Generators will be required for all production elements (sound/lighting/video) located on the West side of the stadium. Generators must be earth grounded.

1.24 Pyrotechnics

Contractor shall provide approximately 20 minutes of aerial display fireworks to be used throughout the performance. Pyro shall be required during dress rehearsal on 14 Sep as well as show on 15 Sep. Exact specs shall be negotiated with the government during the contracting process. Contractor shall be responsible for all permits and licensing.

1.25 Sound

Contractor shall provide additional sound equipment to augment the USAF Band’s PA system.

Equipment list will be furnished post site visit.

1.26 Drone Production

Contractor shall provide approximately 10 minutes of aerial drone show to include the display of logos, words, etc. Drone programming to be coordinated with the production team. Contractor shall negotiate FAA clearance for performance for dress rehearsal on 14 Sep and show on 15 Sep.

1.27 Lighting

Contractor shall provide a full production lighting package as to spec provided by USAF Lighting Designer. Specs shall be provided following the site visit.

1.28 Production and Logistics Services

Full production services for this event shall be included, which involve on-site forklifts, trucking of all equipment to and from the site, detailed structural drawings with engineering stamps in both on-site printed packet and digital packet provided to client two weeks prior to event, full event support, organization, and day-of production work with client, and all ancillary support to ensure a full and complete production.

1.3. Conduct.

The Contractor shall be responsible for the actions of any of their employees or who are working at any location as required by this contract.

2.0 Tentative Schedule and labor requirements

Labor to include full crewing services for all departments and is expected to cover a five-day production schedule as follows:

Monday 9/12/22: Full Production Load In Tuesday 9/13/22: Load In continues/PM Rehearsals Wednesday 9/14/22: Production Notes / PM Dress Rehearsal

Thursday 9/15/22: Show / Load out Friday 9/16/22: Final load out and all equipment cleared NLT 0900

2.1 Site Visit

A site visit will be conducted prior to the end of the bidding process. All vendors MUST be present to be qualified to bid. Minimum crew requirements and tentative hours will be discussed at the site visit. Due to the unique qualities of this production, a virtual option will not be available.

2.2 Vendor requirements

All daily times shall be coordinated with government representative. All prospective vendors shall ensure they can meet the daily schedule prior to placement of bid.

Vendor must submit an equipment list, labor and site plan to be approved by The USAF Band prior to bid acceptance.

Vendor must provide the government with a list of shows and references with a minimum of 20 productions where the vendor deployed staging, lighting, video, etc. to be considered for this contract.