Tattnall County 2026 (27) LMIG Bid Request.pdf

2026 (27) LMIG Projects Bid Request

TATTNALL COUNTY

Bids are requested for leveling/resurfacing, striping and shoulder grading of approximately 10.03 miles/20-21 ft. wide of county roads. The installation of 9 rumble strips is also included. The roads to be resurfaced include Henry Moxley Rd., Campground Rd., D D Durrence Rd., Albert Rahn Rd., D L Durrence

Rd., (at 2 locations) and Ted Kicklighter Rd. Leveling will also be required on portions of D L Durrence Rd.

and Ted Kicklighter Rd. at marked areas. Leveling to be done with 1½”/165 lbs. per sq. yd. of Recycled

ASPH Conc. Leveling, Incl Bitum. Material & H Lime. Roads are to be Resurfaced with 1½”/165 lbs. per sq.yd. of Recycled ASPH Conc. 12.5mm Super pave GP 2 only, Incl. Bitum Material & H Lime. Apply tack coat between leveling/existing surface and topping. Contractor is required to use a shuttle buggy for resurfacing on all roads. No Deep Base Patching is required. Shoulder grading to include clipping shoulders prior to resurfacing, and tilling/building shoulders to match resurfaced pavement. Additional material is to be added If grade from edge of pavement to edge of shoulder exceeds 5%. Stripe with solid white line on edge and solid/skip double yellow line in the center with 24” stop bars at each intersection. “High Build Paint” per GDOT specification “652 – Painting Traffic Stripe” is to be used for striping. Centerline is to be marked with temporary tape or striping between resurfacing and final striping. A certification from the striping contractor verifying material and placement specifications will be required. The contractor is responsible for placing low shoulder and advanced warning signs. The contractor will be responsible for providing material pits for shoulder grading if needed. The contractor will be given a 14 day notice to proceed. All work is to be completed by July 31, 2026.

All traffic control devices shall meet the Manual of Uniform Traffic Control. All other work shall meet

GDOT Specifications, including the P7 Detail for safety edge. The attached Quality Control Program shall be used to assure that all materials and completed construction required by this contract conform to contract plans, technical specifications and other requirements.

A MANDATORY pre-bid meeting will be held on, Wednesday, October 15, 2025, 10:00, at the Tattnall

County Commissioner Chairman’s Office, 108 Brazell St., Reidsville, GA (1st Floor of the Courthouse). Bids should be submitted by UPS, FEDEX, or Hand Delivery sealed bids marked ATTN: 2026 LMIG BID to

Tattnall County Courthouse, Sheila R. Mills, County Clerk, 108 W Brazell Street, Reidsville, GA. 30453.

Mail Delivery: Post Office Box 25, Reidsville, Georgia 30453. Bids will be received no later than 10:00 a.m. on Monday, October 27, 2025. Bids will be opened and read aloud at this time. The contract will not be awarded until bids are reviewed and awarded at the November 3, 2025, Commissioners Meeting.

Tattnall County reserves the right to accept or reject any or all bids. Contractor must be authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. 13-10-91. Contractor must supply their E-Verify number, workers comp and liability insurance verification with their bid. A bond is not required, but a one year written guarantee will be written into the contract.

BID SHEET

RETURN BID SHEET WITH E-VERIFY NUMBER, WORKERS COMP

VERIFICATION AND LIABILITY INSURANCE VERIFICATION

Company Name Signature Date

2026 (27) Tattnall County LMIG

Item # Item Description Approx.

Units Unit Price Bid Amount

150-1000 Traffic Control

Lump

210-0200 Grading Per Mile 10.03 LM

402-1812 Recycled Asph Conc Leveling, Incl. Bitum. Matl. & H Lime

54 Tons

402-3130 Recycled ASPH Conc. 12.5mm Super pave GP 2 only, Incl. Bitum Material & H Lime

10,212 Tons

413-1000 Bitum Tack Coat

5,963 gal.

429-1000 Rumble Strips (Thermoplastic)

9 Each

652-2501 Solid Traffic Stripe 5” White

20.06 LM

652-2502 Solid Traffic Stripe 5” Yellow

10.51 LM

652-3502 Skip Traffic Stripe 5”, Yellow

6.63 GLM

652-5701 Solid Traffic Stripe 24” White

60 LF

Total Bid →

ROAD SPECIFIC NOTES

All roads to include center skip, center solid and edge line striping.

Henry Moxley Rd. – Road is 2.49 Miles long. Begin resurfacing at the edge of paving of SR23 and end resurfacing at the end of pavement located at the intersection with Danny Martin Rd.

Pavement is 21’ wide. A 10’ stop bar is required at SR23. Estimated asphalt quantity is 2,632

Tons for resurfacing.

Campground Rd. – Road is 1.84 miles long. Begin resurfacing at the edge of paving of US280 and end resurfacing on the other side of the intersection with Cox Rd. Pavement is 20’ wide. A

10’ stop bar and 3 sets of rumble strips are required at the intersection with US280. Estimated asphalt quantity is 1,852 Tons for resurfacing.

D D Durrence Rd. – Road is 1.71 miles long. Begin resurfacing at the edge of the turnout at

US301 and end resurfacing at the edge of pavement at the intersection with Harmony Church

Rd. Pavement is 20’ wide. A 20’ stop bar is required at Harmony Church Rd. Estimated asphalt quantity is 1,721 Tons for resurfacing.

Albert Rahn Rd. – Road is 0.85 miles long. Begin resurfacing at the turnout on SR169 and end resurfacing 0.85 miles north to tie in to previous resurfacing. Pavement is 20’ wide. 3 sets of rumble strips are required at the intersection with SR169. Estimated asphalt quantity is 856

D L Durrence Rd. (SR121 to SR23) – Road is 0.49 miles long. Begin resurfacing at the edge of turnout on SR121 and end resurfacing at the turnout on SR23. Pavement is 20’ wide. 3 sets of rumble strips are required at the intersection with SR121. Estimated asphalt quantity is 493

D L Durrence Rd. (Rod Strickland Rd to Bridge at Thomas Creek) – Road is 1.21 miles long. Begin resurfacing 30’ west of the west end of the bridge at Thomas Creek and end resurfacing at the edge of the turnout on Rod Strickland Rd. Pavement is 20’ wide. Place leveling the location which is marked and is opposite of an area previously spot leveled. A 10’ stop bar is required at the intersection with Rod Strickland Rd. Estimated asphalt quantity is 34 Tons for leveling and

1,218 Tons for resurfacing.

Ted Kicklighter Rd. – Road is 1.43 miles long. Begin resurfacing at the edge of turnout on Harris

Kicklighter Rd. and end resurfacing at the end of pavement. Place leveling at various locations which are marked and are opposite of areas previously spot leveled. A 10’ stop bar is required at the intersection with Harris Kicklighter Rd. Estimated asphalt quantity is 20 Tons for leveling and 1,440 Tons for resurfacing.

ADDENDUM

Section 100 - Contractor Quality Control Program

01 GENERAL. The Contractor shall establish, provide, and maintain an effective Quality Control

Program (QCP) that details the methods and procedures that will be taken to assure that all materials and completed construction required by this contract conform to contract plans, technical specifications and other requirements, whether manufactured by the Contractor, or procured from subcontractors or vendors.

Although guidelines are established and certain minimum requirements are specified herein and elsewhere in the contract technical specifications, the Contractor shall assume full responsibility for accomplishing the stated purpose.

The intent of this section is to enable the Contractor to establish a necessary level of control that will:

a. Adequately provide for the production of acceptable quality materials.

b. Provide sufficient information to assure both the Contractor and the Engineer that the specification requirements can and/or have been met.

c. Allow the Contractor as much latitude as possible to develop his or her own standard of control.

The Contractor shall be prepared to discuss and present, at the preconstruction conference, his/her understanding of the quality control requirements. The Contractor shall not begin any construction or production of materials to be incorporated into the completed work until the QCP has been reviewed and accepted by the Engineer. No partial payment will be made for materials subject to specific quality control requirements until the QCP has been reviewed and approved by the Engineer.

The quality control requirements contained in this section and elsewhere in the contract technical specifications includes both quality control and acceptance/assurance testing requirements. Both quality control and/or acceptance/assurance testing is the responsibility of the Contractor.

02 DESCRIPTION OF PROGRAM.

a. General Description. The Contractor shall establish a QCP to perform inspection and testing of all items of work required by the technical specifications, including those performed by subcontractors. This

QCP shall ensure conformance to applicable specifications and plans with respect to materials, workmanship, construction, finish, and functional performance. The QCP shall be effective for control of all construction work performed under this Contract and shall specifically include surveillance and tests required by the technical specifications, in addition to other requirements of this section and any other activities deemed necessary by the Contractor to establish an effective level of quality control.

b. Quality Control Program. The Contractor shall describe the QCP in a written document that shall be reviewed by the Engineer prior to the start of any production, construction, or off-site fabrication. The written QCP shall be submitted to the Engineer for review at least 5 work days before the mandatory preconstruction Conference.

The QCP shall be organized to address, as a minimum, the following items:

a. Quality control organization

b. Project progress schedule

c. Submittals schedule

d. Inspection requirements

e. Quality control testing plan

f. Documentation of quality control activities

g. Requirements for corrective action when quality control and/or acceptance criteria are not met

The Contractor is encouraged to add any additional elements to the QCP that he/she deems necessary to adequately control all production and/or construction processes required by this contract.

03 QUALITY CONTROL ORGANIZATION. The Contractor QCP shall be implemented by the establishment of a separate quality control organization. An organizational chart shall be developed to show all quality control personnel and how these personnel integrate with other management/production and construction functions and personnel.

The organizational chart shall identify all quality control staff by name and function, and shall indicate the total staff required to implement all elements of the QCP, including inspection and testing for each item of work. If necessary, different technicians can be used for specific inspection and testing functions for different items of work. An outside organization or independent testing laboratory may be used for implementation of all or part of the QCP, the personnel assigned shall be subject to the qualification requirements of paragraph 100-03a and 100-03b. The organizational chart shall indicate which personnel are Contractor employees and which are provided by an outside organization.

The quality control organization shall consist of the following minimum personnel:

a. Program Administrator. The Program Administrator shall be a consultant engaged by the

Contractor. The Program Administrator shall have a minimum of 5 years of experience in highway construction and shall have had prior quality control experience on a project of comparable size and scope as the contract.

Additional qualifications for the Program Administrator shall include at least 1 of the following requirements:

(1) Professional Engineer with 2 year of Highway paving experience acceptable to the Engineer.

(2) Engineer-in-training with 3 years of Highway paving experience acceptable to the Engineer.

(3) An individual with 5 years of highway paving experience acceptable to the Engineer, with a

Bachelor of Science Degree in Civil Engineering, Civil Engineering Technology or Construction.

The Program Administrator shall have full authority to institute any and all actions necessary for the successful implementation of the QCP to ensure compliance with the contract plans and technical specifications. The Program Administrator shall report directly to a responsible officer of the Contractor.

The Program Administrator may supervise the QCP on more than one project provided that person can be at the job site within 3 hours after being notified of a problem.

b. Quality Control Technicians. A sufficient number of quality control technicians necessary to adequately implement the Quality Control Program shall be provided. These personnel shall be either engineers, engineering technicians, or experienced craftsman with qualifications in the appropriate field and possess a GDOT QCT Lev 1 or higher construction materials technician or highway construction technician and shall have a minimum of 2 years of verifiable experience in their area of expertise.

The quality control technicians shall report directly to the Program Administrator and shall perform the following functions:

(1) Inspection of all materials, construction, plant, and equipment for conformance to the technical specifications, and as required by Section 100-06.

(2) Performance of all quality control tests as required by the technical specifications and Section

100-07.

c. Staffing Levels. The Contractor shall provide sufficient qualified quality control personnel to monitor each work activity at all times. Where material is being produced in a plant for incorporation into the work, separate plant and field technicians shall be provided at each plant and field placement location.

The scheduling and coordinating of all inspection and testing must match the type and pace of work activity. The Quality Control Program shall state where different technicians will be required for different work elements.

d. Quality Assurance. In addition, the Contractor shall hire an independent pavement engineering firm to provide quality assurance for the subject project. The independent firm shall be an approved Engineering Firm in the State of Georgia and shall meet the following qualifications:

-Five Years of documented experience in providing Quality Control/Quality Assurance on GDOT and/or other major pavement Projects in the State of Georgia.

-AMRL Accredited in area of Asphalt, Soil, and Aggregate. (minimum of three AASHTO methods per material discipline) and shall have Quality Management Systems accreditations as follows: R18, D3666(Aggregate), D3666(Asphalt Mixtures), D3740 (Soil), E329(Aggregate), E329 (Asphalt Mixtures), and E329 (Soil).

-GDOT prequalified Firm in Area/Class 6.04a and 6.04b.

-The Firm shall also have a current Professional Engineer on staff will five years of qualifying GDOT pavement and asphalt experience that will oversee the program.

04 PROJECT PROGRESS SCHEDULE. The Contractor shall submit a coordinated construction schedule for all work activities. The schedule shall be prepared as a network diagram in Critical Path

Method (CPM), PERT, or other format, or as otherwise specified in the contract. As a minimum, it shall provide information on the sequence of work activities, milestone dates, and activity duration.

The Contractor shall maintain the work schedule and provide an update and analysis of the progress schedule on a twice monthly basis, or as otherwise specified in the contract. Submission of the work schedule shall not relieve the Contractor of overall responsibility for scheduling, sequencing, and coordinating all work to comply with the requirements of the contract.

05 SUBMITTALS SCHEDULE. The Contractor shall submit a detailed listing of all submittals (for example, mix designs, material certifications) and shop drawings required by the technical specifications.

The listing can be developed in a spreadsheet format and shall include:

a. Specification item number

b. Item description

c. Description of submittal

d. Specification paragraph requiring submittal

e. Scheduled date of submittal

06 INSPECTION REQUIREMENTS. Quality control inspection functions shall be organized to provide inspections for all definable features of work, as detailed below. All inspections shall be documented by the Contractor as specified by Section 100-07.

Inspections shall be performed daily to ensure continuing compliance with contract requirements until completion of the particular feature of work. These shall include the following minimum requirements:

a. During plant operation for material production, quality control test results and periodic inspections shall be used to ensure the quality of aggregates and other mix components, and to adjust and control mix proportioning to meet the approved mix design and other requirements of the technical specifications. All equipment used in proportioning and mixing shall be inspected to ensure its proper operating condition.

The QCP shall detail how these and other quality control functions will be accomplished and used. At the minimum GDOT GSP-21 shall be the guidance document for all Quality Acceptance at the Plant.

b. During field operations, quality control test results and periodic inspections shall be used to ensure the quality of all materials and workmanship. All equipment used in placing, finishing, and compacting shall be inspected to ensure its proper operating condition and to ensure that all such operations are in conformance to the technical specifications and are within the plan dimensions, lines, grades, and tolerances specified. The Program shall document how these and other quality control functions will be accomplished and used. At the minimum GDOT GSP-21 and GDOT Section 400 shall be the guidance documents for all Quality Acceptance on the road. All compaction testing will be accomplished by the coring method only.

07 QUALITY CONTROL TESTING PLAN. As a part of the overall QCP, the Contractor shall implement a quality control testing plan, as required by the technical specifications. The testing plan shall include the minimum tests and test frequencies required by each technical specification Item, as well as any additional quality control tests that the Contractor deems necessary to adequately control production and/or construction processes.

The testing plan can be developed in a spreadsheet fashion and shall, as a minimum, include the following:

a. Specification item number (for example, 400, 828)

b. Item description (for example, Plant Mix Bituminous Pavements)

c. Test type (for example, gradation, grade, asphalt content, slope, smoothness)

d. Test standard (for example, ASTM or AASHTO test number, as applicable)

e. Test frequency (for example, as required by technical specifications or minimum frequency when requirements are not stated)

f. Responsibility (for example, plant technician, roadway technician)

g. Control requirements (for example, target, permissible deviations)

The testing plan shall contain a statistically-based procedure of random sampling for acquiring test samples in accordance with ASTM D 3665. The Engineer shall be provided the opportunity to witness quality control sampling and testing. This will be accomplished through the Contractor hired independent pavement engineering firm.

All quality control test results shall be documented by the Contractor as required by Section 08.

08 DOCUMENTATION. The Contractor shall maintain current quality control records of all inspections and tests performed. These records shall include factual evidence that the required inspections or tests have been performed, including type and number of inspections or tests involved; results of inspections or tests; nature of defects, deviations, causes for rejection, etc.; proposed remedial action; and corrective actions taken.

These records must cover both conforming and defective or deficient features, and must include a statement that all supplies and materials incorporated in the work are in full compliance with the terms of the contract. Legible copies of these records shall be furnished to the Engineer daily. The records shall cover all work placed subsequent to the previously furnished records and shall be verified and signed by the Contractor’s Program Administrator.

Specific Contractor quality control records required for the contract shall include, but are not necessarily limited to, the following records:

a. Daily Inspection Reports. Each Contractor quality control technician shall maintain a daily log of all inspections performed for both Contractor and subcontractor operations on a form acceptable to the

Engineer. These technician’s daily reports shall provide factual evidence that continuous quality control inspections have been performed and shall, as a minimum, include the following:

(1) Technical specification item number and description;

(2) Compliance with approved submittals;

(3) Proper storage of materials and equipment;

(4) Proper operation of all equipment;

(5) Adherence to plans and technical specifications;

(6) Review of quality control tests; and

(7) Safety inspection.

The daily inspection reports shall identify inspections conducted, results of inspections, location and nature of defects found, causes for rejection, and remedial or corrective actions taken or proposed.

The daily inspection reports shall be signed by the responsible quality control technician and the Program

Administrator. The Engineer shall be provided at least one copy of each daily inspection report on the work day following the day of record.

b. Daily Test Reports. The Contractor shall be responsible for establishing a system that will record all quality control test results. Daily test reports shall document the following information:

(1) Technical specification item number and description

(2) Test designation

(3) Location

(4) Date of test

(5) Control requirements

(6) Test results

(7) Causes for rejection

(8) Recommended remedial actions

(9) Retests

Test results from each day’s work period shall be submitted to the Engineer prior to the start of the next day’s work period. When required by the technical specifications, the Contractor shall maintain statistical quality control charts. The daily test reports shall be signed by the responsible quality control technician and the Program Administrator.

09 CORRECTIVE ACTION REQUIREMENTS. The Quality Control Program shall indicate the appropriate action to be taken when a process is deemed, or believed, to be out of control (out of tolerance) and detail what action will be taken to bring the process into control. The requirements for corrective action shall include both general requirements for operation of the Quality Control Program as a whole, and for individual items of work contained in the technical specifications.

The Quality Control Program shall detail how the results of quality control inspections and tests will be used for determining the need for corrective action and shall contain clear sets of rules to gauge when a process is out of control and the type of correction to be taken to regain process control.

When applicable or required by the technical specifications, the Contractor shall establish and use statistical quality control charts for individual quality control tests. The requirements for corrective action shall be linked to the control charts.

10 SURVEILLANCE BY THE ENGINEER. All items of material and equipment shall be subject to surveillance by the Engineer at the point of production, manufacture or shipment to determine if the

Contractor, producer, manufacturer or shipper maintains an adequate quality control system in conformance with the requirements detailed herein and the applicable technical specifications and plans.

In addition, all items of materials, equipment and work in place shall be subject to surveillance by the

Engineer at the site for the same purpose.

Surveillance by the Engineer does not relieve the Contractor of performing quality control inspections of either on-site or off-site Contractor’s or subcontractor’s work.

11 NONCOMPLIANCE.

a. The Engineer will notify the Contractor of any noncompliance with any of the foregoing requirements. The Contractor shall, after receipt of such notice, immediately take corrective action. Any notice, when delivered by the Engineer or his/her authorized representative to the Contractor or his/her authorized representative at the site of the work, shall be considered sufficient notice.

b. In cases where quality control activities do not comply with either the Contractor Quality Control

Program or the contract provisions, or where the Contractor fails to properly operate and maintain an effective Quality Control Program, as determined by the Engineer, the Engineer may:

(1) Order the Contractor to replace ineffective or unqualified quality control personnel or subcontractors.

(2) Order the Contractor to stop operations until appropriate corrective actions are taken.