Tate Flooring - Award Letter and Synopsis SIGMA Final.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFP 18*2010 and has recommended an award to Data Span in the amount of $28,619.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Kyle Stolicker Solicitation Manager stolickerk@michigan.gov 517-335-1562

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Tate Access Flooring Bidders:

The RFP was posted on SIGMA VSS on 03/30/18 The following bidders submitted proposals by the published due date of 04/04/2018

JEMTECH GROUP

NO

DataSpan Holdings Inc.

NO

*SDVOB: Service-Disabled Veteran Owned Business

Version 1 Revised: 07-28-2017

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Statement of Work Schedule A

BACKGROUND/SCOPE/REQUIREMENTS

The State of Michigan has recently completed a construction project that removed a number of devices from the raised floor area of the Lake Superior Hosting Center (LSHC). LSHC is located in the Secretary of State Building, 7064 Crowner Drive, Dimondale, MI 48909. Tate Flooring was installed in previous projects and old flooring was left under the devices that are now removed. This project is to replace the old flooring that was under the devices and replace flooring in another area that is unsafe. The areas that need replacement are;

1. 4 feet X 26 feet

2. 4 feet X 8 feet

3. 4 feet X 8 feet

4. 4 feet X 10 feet

5. A large field of 800 square feet The flooring type is to be Tate Access Flooring with a bolted stringer understructure. Panels are to be Con Core 1250 with 1/16” anti-static HPL covering to match existing.

*No alternate product will be considered* Delivery and installation is expected 7 to 10 weeks after award of PO.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: https://www.michigan.gov/micontractconnect/0,4541,7-225-48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

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