Tanks RFR.docx

MASSACHUSETTS DEPARTMENT OF TRANSPORTATION (MassDOT )

HIGHWAY OPERATIONS DIVISION

10 PARK PLAZA

BOSTON, MA 02116

REQUEST FOR RESPONSE (RFR)

DOCUMENT TITLE: De-Icing Liquid Storage Tanks, Dispensing Systems and Bases COMMBUYS Bid#: BD-16-1030-0H100-0H099-00000006450 Document # / Project Info #: 91916 Release Date: 12/07/15

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that can be found on www.COMMBUYS.com. All Bidders are responsible for reviewing and adhering to all information, forms and requirements for the entire Bid, which are all incorporated into the Bid. Bidders may also contact the COMMBUYS Helpdesk at COMMBUYS@state.ma.us or the COMMBUYS Helpline at 1-888-MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays.

Document Sensitivity Level: High during development; Low once published. Template v 8.1

Table of Contents Page iii Document Sensitivity Level: High during development; Low once published.

RFR Introduction and General Description Procurement Scope and Description The Massachusetts Department of Transportation (MassDOT) seeks vendors to the furnishing, delivery, installation and maintenance of anti-icing and de-icing liquid storage tanks, dispensing systems, and bases. The anti-icing and deicing systems are to be delivered and installed at the MassDOT Depots listed in the District-Specific Bidding section.

Applicable Procurement Law This Bid is issued under the following laws:

MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00 The following laws apply to the installation of the tanks pads, which is less than $10,000:

MGL c. 149, section 44A MGL c. 149, section 25 – 27H MGL c. 149 section 150A Number of awards MassDOT intends to make a single award. MassDOT reserves the right award more vendors if it is MassDOT’s best interest to do so.

Eligible Entities Any contract resulting from this Bid will be open for use by MassDOT as well as the following eligible entities:

· Cities, towns, districts, counties and other political subdivisions;

· Executive, Legislative and Judicial Branches, including all Departments and elected offices therein;

· Independent public authorities, commissions and quasi-public agencies;

· Local public libraries, public school districts and charter schools;

· Public hospitals owned by the Commonwealth;

· Public institutions of higher education;

· Public purchasing cooperatives;

· Non-profit, UFR-certified organizations that are doing business with the Commonwealth;

· Other states and territories with prior approval by the State Purchasing Agent; and

· Other entities when designated in writing by the State Purchasing Agent.

MassDOT reserves the right to add or remove additional eligible entities during the contract term upon its discretion and approval. Upon approval, entities must execute their own separate contract that meets their own legal and business requirements and will be responsible to manage their contract on their own behalf. Each eligible entity is responsible for executing its own purchase orders and paying its own invoices for goods and/or services acquired from this Contract. Contractors will be responsible for marketing their goods and/or services to Commonwealth Agencies and other eligible entities.

Acquisition Method(s) The acquisition method(s) to acquire goods and/or services from this Bid outright purchase.

Contract Duration

The length of the contract, specifically the contract start date, is dependent upon receiving properly executed award paperwork from the bidder. If award paperwork is received late, the full contract length may be less than indicated above. The contract end date shall remain the same for all vendors. No agreements for services may be executed after the Contract has expired.

Estimated Value of the Contract The estimated value of purchase(s) resulting from this Bid is $1,000,000. MassDOT makes no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid. Any estimates or past procurement volumes referenced in this Bid are included only for the convenience of Bidders, and are not to be relied upon as any indication of future purchase levels. The estimated value for this Bid was based on spending on previous, similar contracts.

Estimated Procurement Calendar

Times are Eastern Standard/Daylight Savings (US), as displayed on the COMMBUYS system clock displayed to Bidders after logging in. If there is a conflict between the dates in this Procurement Calendar and dates in the Bid’s Header, the dates in the Bid’s Header on COMMBUYS shall prevail. Bidders are responsible for checking the Bid record, including Bid Q&A, on COMMBUYS for Procurement Calendar updates.

Amendment Deadline MassDOT reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for any amendments, addenda or modifications to this Bid, and any Bid Q&A records related to this Bid. MassDOT and MassDOT accepts no responsibility and will provide no accommodation to Bidders who submit a Bid based on an out-of-date posted information or on information received from a source other than COMMBUYS.

Specifications Additional required terms appear in the Appendices to this RFR and the Bid Response Form.

Performance Specifications It is the intent of this specification to describe an upright tank, constructed of polyethylene resins that will be used to contain anti-icing liquids used for winter pavement maintenance. Generally, such liquids have a specific gravity ranging from 1.23 to 1.35. Examples of the liquids used are sodium chloride, calcium chloride, magnesium chloride, potassium acetate and ethylene glycol. Additionally this specification will describe an enclosed product pump, valve manifold and connecting hoses and valves used to dispense, load, offload and re-circulate liquid melting agents used for winter maintenance by MassDOT.

Bidders must meet the minimum specifications for the product, meet other specified requirements of this RFR and submit all required Attachments no later than the time and date as specified in the section entitled "Instructions for Submission of Responses".

Applicable MassDOT Specifications All pertinent provisions of the Department's 1995 Standard Specifications for Highway and Bridges as applicable and not being in conflict with these Special Provision shall govern.

The Department's 1995 Standard Specifications for Highways and Bridges is available at the State House Book Store in Boston or may be reviewed at any of the District Offices listed here: https://www.massdot.state.ma.us/highway/AbouttheDistricts.aspx

5,000 Gallon Storage Tank The bid shall be submitted for the specified tank connected to the specified liquid dispensing system and the construction of the tank base in full conformance with the specification, to the satisfaction of MassDOT.

The tank shall be designed according to applicable ASTM standards for upright, linear polyethylene tanks to contain liquids with a specific gravity of 1.9 (grams/cm3). The tank will further meet all criteria according to ASTM requirements for the intended use of storing liquids at ambient temperatures in the state of Massachusetts. The hydrostatic design stress is 750 psi at 73o F. The tank shall have tapered side walls designed in accordance with ASTM D2837.

-The tank shall have an exterior diameter of 102”, a height of 152” with a straight wall capacity of 5,000 gallons.

-The tank shall be totally resistant to the effects of liquid calcium chloride, liquid magnesium chloride, sodium chloride brine and organic or chemical corrosion inhibitors.

-The tank shall be equipped with a minimum of an 18” diameter manway that is secured by threaded bolts and nuts.

-The tank fittings shall meet ANSI standards for pipe flanges and flanged fittings.

Materials of Construction The material used for rotational molding shall be virgin, high density polyethylene resins.

Low Temperature Impact Test The tank shall meet ARM (American Society of Rotational Molders) standards for low temperature impact resistance. Test specimens will be taken from fitting locations of representative tanks, conditioned at -40o F for two hours and tested for impact resistance. Verification of low temperature impact resistance shall be provided by the manufacturer.

The tank shall have 3 lifting lugs integrally molded into the tank top to allow handling by equipment for installation. The lifting lugs shall also serve to secure the tank during high winds or seismic activity.

The tank shall be retrofitted with a calibrated exterior volumetric sight tube, enabling the tank operator to easily determine the volume of deicing solution remaining in the tank. The sight tube shall be in hydraulic connectivity with the solution in the tank, ensuring that the level of the volume in the calibrated sight tube is the same as the level of the deicing solution in the adjacent tank. The sight tube shall be marked by 1,000 gallon increments corresponding to the actual volume in the tank. The 1,000 gallon increments shall be bisected by 500 gallon increments which are of a different color than the 1,000 gallon ones.

Ultrasonic Tank Wall Thickness Testing The side walls of each tank shall be ultrasonically tested for wall thickness verifying conformance to ASTM design standards. The test shall be made 6”, 12”, 24” and 36” above the tank bottom and at 0 degrees and 180 degrees with 0 being the tank manway and going counter-clockwise per ANSI standard drafting specifications. A copy of the test results for each tank shall be attached to the tank at the time of delivery.

The tanks shall not have defects such as foreign inclusions, air bubbles, pinholes, pimples, crazing, cracking or delamination that could impair the serviceability of the vessel. The tank shall have flat spots molded into the side wall for installation of the bottom two fittings. All openings cut into the tank for fittings shall be neatly and precisely cut and deburred before fittings are installed.

Threaded Bulkhead Fittings Fittings shall be installed away from the tank knuckle radius and flange lines.

Bolted Stainless Steel Fittings Shall be installed as required by MassDOT. Fittings shall be constructed of type 316 stainless steel. The bolted fittings shall have a minimum of 4 fully threaded 3/8” studs. Each fitting shall have an interior and exterior flange and matching gaskets. The gaskets shall be a minimum ¼” thickness and constructed of 40-50 durometer EPDM. A 2” inner diameter (i.d.) fitting shall be installed 10” above the tank bottom to serve as the primary withdrawal fitting. A 2” i.d. fitting shall be installed 48” above the tank bottom to serve as a suction fitting to recirculate the liquid in the tank by means of the attached modular dispensing system.

Full Drain Tank Fitting A stainless steel SUMO (Snyder Unitized Molded Outlet) or approved equal shall be integrally molded into the tank sidewall during the rotational molding process allowing full drainage of liquid from the tank, or flushing of accumulated sediment.

Each of the three nonvolumetric tank fittings (primary withdrawal, recirculation and full drain) Shall be equipped with a 2” female threaded exterior port, brass nipple, ¼ turn brass and stainless steel ball valve and brass 2” male camlock connector to receive a 2” brass, female camlock hose connection.

U Vent A 2” “U” vent with interior screen shall be installed on the top of the tank. The U vent shall be configured so that the screened opening faces the ground.

Dispensing System for Anti-Icing Liquids The dispensing system shall consist of a pump enclosed in a rotationally molded polyethylene enclosure to provide protection from the elements. It shall consist of the required connecting hoses, valves and fittings to connect the storage tanks and brine making system (assumed present) to the pump. The hose connecting the tank to the pump shall include a sediment screening mechanism (see “in-line screen”, below). The dispensing system shall provide for the filling of truck mounted pre-wetting systems, the offloading of pre-wetting systems, the recirculation of liquids in the adjacent storage tank and brine making system (assumed present) and the loading and offloading of anti-icing tank trucks. In the event of errors or omissions in the specification, it is nonetheless the responsibility of the bidder to deliver and install a fully operational system in conformance with the technical and functional requirements of the specification to the satisfaction of MassDOT.

Pump The pump shall be self-priming centrifugal type with 2” suction port and 2” discharge port. It shall have the capability to be self-priming to a suction lift of 20’ with wetted parts. It shall be capable of delivering 140 gpm of 11 pound per gallon liquid through a 2” discharge hose. It shall be equipped with a TEFC, 3 hp, 220V, pedestal mount electric motor. It shall have a stainless steel housing, stainless steel impeller, heavy-duty carbon ceramic seal with buna elastomers, stainless steel cup and stainless steel spring. The connecting motor shaft shall be stainless steel jacketed. The housing of the pump shall be prepped and painted with an epoxy base and corrosion resistant paint, respectively. The designed operating range of the pump shall include -30 o F to 140 o F.

Enclosure To protect the pump, a two part rotationally molded enclosure shall be provided. The enclosure shall be 30”W x 32”L x 30”H (minimum dimensions). Holes cut to allow penetration of the enclosure by hoses and wiring shall be neatly cut and then sealed with silicone sealant. The bottom of the enclosure shall have four 1/8” drain holes to allow any accumulated liquid to drain. The pump and pedestal shall be mounted on a pressure treated frame to secure the pump/motor combination and to elevate it above the floor of the enclosure. The enclosure will be designed to allow easy and full access to the enclosed equipment. The design of the top shall incorporate an overlapping shingle effect to prevent intrusion of precipitation.

Mounting Structure and Hose Tower The enclosure shall be mounted on a base frame constructed of stainless steel angle. 4" x 4" pressure treated blocks shall be attached to base frame to elevate the enclosure above ground moisture. An upright member constructed of stainless steel angle shall support hose retainer spools capable of receiving a coil of 25’ x 1” fill hose used for filling pre-wetting tanks. The 1” fill/offload hose will be fitted with a 1” brass camlock fitting for connection to the pump manifold and for attachment of a fill nozzle. A 1” ¼ turn brass valve will be provided on the fill nozzle side of hose. A second spool shall be capable of retaining 25' of reinforced 2" suction hose used for filling or offloading tank trucks. Also mounted on the upright member shall be a weather proof, push button on/off pump control switch and a protected, exterior light that is activated when the pump is turned on.

Multi-Purpose Manifold On the exterior of the pump enclosure shall be a valved manifold assembled with brass pipe that allows for the following functions:

-filling of pre-wetting tanks (1”).

-offloading of pre-wetting tanks (1”).

-recirculation of liquid in the storage tank (2”).

-loading of liquid anti-icing tank trucks (2").

-offloading of liquid anti-icing tank trucks (2”).

-recirculation of brine in brine system (assumed present) and transfer of brine to storage tanks.

All terminations of the brass pipe manifold of the dispensing systems for the above described functions shall be equipped with brass, male camlock connectors. All hose connections shall be equipped with matching brass, female camlock connectors. The end of the fill hoses that connect to the truck shall be equipped with a ¼ turn stainless steel ball valve and female, brass camlock connectors.

Connection to Storage Tanks – Reinforced Suction and Discharge Hose All suction and discharge hoses shall have an interior layer consisting of smooth EPDM reinforced with an exterior polyethylene helix to resist kinking. The hose shall also meet the following:

· 1” reinforced hose

· - 1” i.d., 1.38” outer diameter (o.d.)

· - 80 psi working pressure – 240 psi burst pressure

· - minimum bend radius = 4”

· - vacuum rating (in. Hg) = 28

· - weight (pounds) per ft. = min. 0.23

· 2” reinforced hose

· - 2” i.d., 2.49” o.d.

· - 60 psi working pressure – 180 psi burst pressure

· - minimum bend radius = 9”

· - vacuum rating (in. Hg) = 28

· - weight (pounds) per ft. = min. 1.21

It is the responsibility of the successful bidder to supply all components required for connection to the related storage tanks and to complete the operational installation of the system to the satisfaction of MassDOT.

The contractor shall install the 2” reinforced hose to connect the modular dispensing system with the tank. This will include the installation of a 2” brass “T”, 2” stainless steel ball valve, two 2” brass hose barbs, 2” brass female camlock to connect to the male camlock fitting of the tank and approximately 20’ of two inch reinforced hose.

In-Line Screen – The 2” hose which is described above (connecting the tank to the dispensing system) shall include an in-line screen system (“Sludge Catcher” or equivalent) which will capture precipitate/sediment from the tank’s discharge. This mechanism will protect both the pump and the downstream anti-icing vehicles being filled from the detrimental effects of the precipitate/sediment. Each in-line unit shall include three screens (the working screen and 2 spares). Between the tank and the in-line screen, the 2” reinforced distribution hose shall include a 2” ¼ turn valve to enable the flow from the tank to be stopped in order to service the in-line screen unit.

Electrical Connection – Shall be provided by MassDOT.

Base Construction for Tank Installation The location of the base, tank and dispensing system shall be determined by MassDOT subject to a joint review by the contractor and MassDOT representative.

Crushed Stone Base and Timber Form A compacted crushed stone base consisting of ½” stone (MassDOT specification M2.01.5) shall be constructed. The ½” crushed stone shall be contained by a 14’ W x 14’ L x 12” H pressure treated form constructed of two 6” x 6” pressure treated landscape timbers joined with 10” spiral landscape spikes driven at 24” intervals.

Each corner of the 14’ x 14’ form shall be connected by two stainless steel “L” brackets made of 2” x ¼” stainless steel flat bar. Each corner bracket shall be 18” x 18”. Each corner bracket shall be attached to the pressure treated form with three, 3/8” x 4” corrosion proof lag bolts on each exterior face of the pressure treated form. ¼” diameter pilot holes will be drilled to receive the lag bolts to prevent splitting of the form.

Each corner of the 14’ x 14’ form shall be pinned to the ground by two, 5/8” x 36” lengths of rebar. The pressure treated form shall be pre-drilled to receive the rebar.

Protective “Reflective” Bollards At each of the 4 corners of the 14’ x 14’ form shall be installed a highly-visible protective bollard to prevent vehicular contact with the form. Each bollard shall be 7’ in length with 5’ visible above ground and 2’ beneath the surface. The bollards shall be at least 6” in diameter, concrete filled, painted yellow and finished with reflective tape.

Reinforced, Precast Concrete Tank Pad A precast concrete tank pad shall be placed on top of the compacted crushed stone base. The dimensions of the concrete pad shall be 11’8” W x 12’ L x 8” H. The pad shall be constructed of 4,000 pounds per square inch compressive strength rated concrete and reinforced with #5 rebar, spaced 8” on center at the top and at the bottom of the slab. The pad shall have chamfered top edges. The pad shall have lift points for attachment of a sling for removal from truck and placement on the base.

Training The successful bidder will conduct a minimum of ½ hour of operation and maintenance training at each site upon the completion of installation.

Warranty and Service The tank shall be guaranteed for the normal, designed and specified use of containing 1.9 specific gravity liquid melting agents for a period of five years. All other components shall be guaranteed for a period of two years. The contractor shall employ trained technicians, maintain a full inventory of replacement parts and in the event of a problem (either warranted or non-warranted), be responsive to the request for service within 24 hours of notification. A copy of the guarantee shall be supplied with the bid.

Repair/Replacement Parts “Starter Kit” In addition to maintaining a full inventory of replacement parts, the contractor shall furnish a “repair parts starter kit” of essential replacement/repair parts for tank and/or dispensing system items that normally require periodic replacement. The kit should include such items as ¼ turn valves, hose clamps, fittings, gaskets, etc. The “starter kit” will enable the purchaser to avoid prolonged system down time while awaiting the delivery of needed repair/replacement parts.

Demonstration of Equipment Upon request by the purchaser, within 10 days of notification bidders shall be prepared to demonstrate the total capability of the system at a site within 125 miles of Boston.

Delivery Requirements The successful Bidders shall be responsible for the delivery and off-loading of the storage tanks and the dispensing system and for all shipping charges that may be incurred from the vendor's point of manufacture. The purchaser shall assist in the offloading of the tanks and dispensing units. Deliveries that do not conform to the specifications or are not in good condition upon receipt shall be replaced promptly by the contractor. All said costs must be included in the unit price of each storage tank and dispensing system.

Deliveries and installation shall be completed within 6 to 8 weeks from an order placed by MassDOT.

Deliveries to locations will only be accepted Monday through Friday, excluding State and local Holidays, between the hours of 7:30A.M and 3:00P.M unless prior arrangements have been made with the purchaser.

The purchaser must be notified at least forty eight hours (48) in advance of all deliveries so that arrangements can be made.

Delivery Locations and Estimated Quantities Locations and estimated quantities for the furnishing, installation and delivery of the anti-icing and de-icing liquid Storage Tank and Dispensing Systems are listed in the District-Specific Bidding section. Not every location shown in the District-Specific Bidding section will be scheduled for delivery of the Storage Tanks and Dispensing Systems. MassDOT reserves the right to add locations for the furnishing, installation and delivery of anti-icing or de-icing liquid Storage Tanks and Dispensing Systems for the entire duration of this RFR including extensions.

Pricing Best and Final Offers MassDOT reserves the right to request a Best and Final Offer (BAFO).

Contract Renewal Pricing The contract prices for any renewal periods or term may be negotiated and shall be mutually agreed upon by MassDOT and the Contractor. MassDOT will entertain proposals for line item by line item price increases consistent with and relating to price changes originating with the manufacturer and/or transportation rates. Proposals for such price changes must be fully and properly documented and if approved shall be firm for the contract extension period. Any increases may not exceed the published PPI index at the time of the request. MassDOT reserve the right to negotiate price adjustments With the Contractor during the contract term for reasons associated with circumstances beyond the control of the Contractor. Proposals must be received 45 calendar days prior to the contract anniversary or extension date. The Contractor must submit a formal request for an increase to the MassDOT contract manager

Proposals for price adjustments must include, but are not limited to:

· Identified price increase and their source, e.g., raw material, freight fuel labor.

· Copies of business publication(s), market quotations, or the trade journals generally recognized-as representative of the trade or industry that indicate market trends for the Contract Commodities.

· Copies of old and new price lists, if applicable, reflecting price changes. ·

The requested price change will contain the requested effective date. In the event that MassDOT rejects the price change, the Contractor may continue to perform ·under the extension option.

MassDOT reserves the right to negotiate pricing and product specifications at any time during the contract period for the best Interests of MassDOT. MassDOT reserves the right to request additional information. MassDOT reserves the right to reject any requested price increases which they deem excessive. MassDOT also reserves the right to negotiate decreases in pricing.

Payment The method of payment shall be paid for at the unit bid price of each, and shall include full compensation for materials, manufacture, shipping, installation, delivery charges, permits, off loading and placement at the site as directed by the purchaser.

MassDOT will only be responsible for those units ordered by an agent of MassDOT. MassDOT shall not be responsible for units ordered by any other purchaser, Authorities, Municipalities, Cities, Towns etc.

Subcontracts Prior approval from MassDOT is required for any subcontracted service of the contract. Contractors are responsible for the satisfactory performance and adequate oversight of its subcontractors.

Contractors shall give their personal attention to the faithful performance of the work, shall keep the work under their personal control and shall not as assign, by power of attorney or otherwise, nor sublet the work or any part thereof without the prior written consent of MassDOT. All assignments or transfers of any rights or interests in the contract by the Contractor shall be void, without the prior written consent of MassDOT.

Bidder’s Liability The Bidder hereby agrees in its bid to indemnify MassDOT for the payment of any other claims or demands of whatever nature, which may arise, during the performance of work under any order issued pursuant to a contract awarded under this Request for Response.

The Bidder hereby agrees to release MassDOT from all liability in connection with the payment of damages, claims, freight charges, demurrage, cost of material and other claims or demands of whatever nature which may arise, during the Contractor's performance of work under any order issued pursuant to a contract awarded under this Request for Response.

The Bidder agrees that title, ownership and the incidents thereto of all materials to be purchased under any contract resulting from this Request for Response shall not vest in MassDOT until such materials are delivered and accepted.

Performance of Work Successful Bidders shall give their personal attention to the faithful performance of the work, shall keep the work under their personal control and shall not assign, by power of attorney or otherwise, nor sublet the work or any part thereof without the prior written consent of the purchaser. All assignments or transfers of any rights or interests in the contract by the Contractor shall be void, without the prior written consent of the purchaser.

If, at any time, satisfactory performance has not been made by the Contractor, he shall be notified in writing by the purchaser to increase efforts to such an extent as may be deemed necessary by the purchaser. If, at any time, the purchaser is of the opinion that the work or any part thereof is unnecessarily or unreasonably delayed, or if a Contractor fails to furnish, install and deliver an anti-icing and de-icing liquid storage tank and dispensing system on order, or has violated any of the provisions of these Specifications, the purchaser may notify the Contractor in writing to cancel and discontinue deliveries. In such a case, the defaulted Contractor shall be responsible for any additional cost incurred and expense suffered by the purchaser as a result of its action. Contractor may be prohibited from further performance under its contract. Such default may be considered in determining awards in future procurements by MassDOT.

Failure to Perform Contractual Obligations Problems with service quality, documentation, customer service and/or failure to adhere to any provisions of this RFR or MassDOT’s standard operating procedures will be addressed by giving the Service Provider a specific period of time to correct the situation. MassDOT reserves the right to supplement contractor by soliciting another awarded Contractor or a bidder. In the event that the Awarded Contractor is unable to maintain adequate delivery schedules, non-delivery or the products being delivered do not meet required specifications. When an Awarded Contractor does not comply with the contract, the Awarded Contractor shalt be responsible for any additional cost incurred and expense suffered by the MassDOT as a result of its action. An Awarded Contractor may be prohibited from further performance under this contract.

Cancellation of Contract MassDOT reserves the right to terminate contracts upon a thirty day written notice or terminate contracts IMMEDIATELY if the contractor does not conform to the terms and conditions of the contract or breaches any material element of the contract.

Contract Management (Service Provider’s interface with MassDOT’s Contract Manager) The Contractor shall provide an Account Manager and Regional Representative. The Contract Manager shall be responsible for oversight and management of contract performance and shall act as the contact person for receipt of notice and other communications between MassDOT and the supplier. The Account Manager must respond within 24 hours to MassDOT. If a site visit Is required, the Regional Representative must be present on site within 48- 72 hours.

Account Manager:

The Bidder must provide in its Response the name of at least one individual who will be the Account Manager for the contract term. This Account manager will be responsible for:

MassDOT may require the Contractor to relieve the Account Manager if:

Audit During the term of this Agreement and for a period of six years thereafter, MassDOT, its auditors, the Office of the Inspector General or other authorized representatives shall be afforded access at reasonable times to Service Provider's accounting records, including sales information on any system, reports or files, in order to audit all records relating to goods sold or services performed pursuant to this Agreement. If such an audit indicates that Service Provider has underpaid MassDOT, then the Service Provider shall remit the underpayment and be responsible for payment of any costs associated with the audit.

Evaluation criteria Price will be heavily valued in the evaluation criteria.

District-Specific Bidding It is MassDOT’s intent to solicit contractor bids for tanks and dispensing systems for each of the agency’s six Districts, which are regionally described here, and profiled in greater detail below in Exhibit 1: http://www.massdot.state.ma.us/Portals/8/docs/SnowAndIce/dmap.pdf

Any contractor may submit bids to furnish, deliver, install and/or service new tanks and/or partial to full dispensing systems in any or all of the six Districts. Furthermore, any contractor may submit bid(s) to service existing tanks and dispensing systems in place currently at select MassDOT depots. The contractor should be operationally able to respond to requests for warranted repairs or non-warranted service within 24 hours to any District it submits a bid for. A contractor wishing to bid across two or more Districts with consistent pricing between Districts may select multiple boxes (Districts) below. However, a contractor wishing to bid across two or more Districts with District-specific pricing shall select only one box below, then provide pricing information specific to the selected District. This will require contractors proposing District-specific price bids to submit separate bid sheets for each District they wish to bid for.

DISTRICT ONE

Route No.

DISTRICT TWO

Route No.

DISTRICT THREE

Route No.

Mile Marker– One Hundred Twenty (120) M6

Mile Marker-One Hundred Twenty (120) M6

DISTRICT FOUR

Route No.

4B

4C

DISTRICT FIVE

Route No.

5B

DISTRICT SIX

Route No.

Chelsea

Carter Street

Instructions for Execution and Submission of Forms The purpose of this appendix is to provide guidance to Bidders on the MassDOT Standard forms to be submitted (in addition to the other forms and documents required) and how they must be executed and submitted. Please note that these instructions are meant to supplement the Instructions found on each of these forms. It is advisable to print this document first so that it may be referenced when filling out these forms.

To Be Submitted with Bid Bid Response Form RFR Submission Checklist / First Page of Vendor Response Form MassDOT seeks to reduce the number of Bidder disqualifications based on incomplete submissions. Therefore, Bidders must complete and submit the RFR Submission Checklist and all documents referenced in the Checklist. By submitting the RFR Submission Checklist with a response, Bidders agree to all specifications for this Solicitation, including the RFR and all the documents within all the tabs.

Page 2 - 6 of Bid Response Form Scan of Insurance Scanned Copies of 3 References and reference information and/or requirements Provide three (3) scanned copies of commercial or governmental client references from other agencies, not from MassDOT. A reference letter shall be submitted on client’s letterhead by the Bidder. The reference letter shall include the name, address, contact person, telephone number, length of service and a description of the goods and services that the Bidder provided to the client. It is required that the client references demonstrate the Bidder’s ability to perform a project of similar size, nature and complexity as that described in this RFR. Specifically, references should address quality of product, customer service, bidder’s abilities to address and resolve problems and overall value the bidder brought to client. References must be for clients or customers to whom goods and services were provided within three (3) years prior to the RFR Response due date. Additionally, business references are required to be recipients of Bidder business services with whom there is or has been a standing business relationship of one (1) year or greater duration. A Bidder’s prior business relationship with the Commonwealth will also be considered in this section, whether offered as a reference or not. Poor prior performance may result in no points being awarded in this section. MassDOT reserves the right to contact the reference if necessary.

Prompt Payment Discount Form Complete as directed below; include with online submission. Ink signature is not required. Pursuant to the Prompt Payment Discount terms set forth in the RFR Required Specifications for Statewide Contracts and on the Prompt Payment Discount Form itself, all Bidders must execute this form. After entering the “Bidder Name” and “Date of Offer for Prompt/Early Payment Discount”, the Bidder must identify the prompt payment discount(s) terms by indicating the “Percentage Discount off of the Proposed Pricing” and the “Turn-around-time for Payments.” In the event of a hardship that prevents the Bidder from offering a prompt payment discount, the Bidder must document this fact and provide supporting information. If awarded a contract, the final negotiated Prompt Pay Discounts should be reflected on the Commonwealth Standard Contract Form.

Supplier Diversity Program (SDP) Plan Form #1 – SDP Plan Commitment Massachusetts Executive Order 524 established the Supplier Diversity Program within the Supplier Diversity Office of the Operational Services Division in order to promote the award of State Contracts in a manner that develops and strengthens Minority and/or Women Business Enterprises (M/WBEs). More recently, Executive Order No. 546 established the Service-Disabled Veteran Owned Business Enterprise Program (“SDVOBE Program”), which is designed to promote access and equity of opportunity to Commonwealth business opportunities to SDVOBE qualifying businesses.