Talladega_Co_DHR_Lawn_Service_Specifications_FY2027__no_WR_.docx
DOCX document 17 KB Posted
- Attached to
- DHR Talladega Co - FY27 Lawn Service
- Solicitation number
- SRC0000037253
- Issued by
- Tuscaloosa County, Alabama
About this file
This is a lawn service specification document issued by Talladega County Department of Human Resources (DHR) in Alabama for fiscal year 2027 services. The scope of work includes grass cutting services limited to no more than 20 cuts per fiscal year (approximately 15 cuts during the growing season, with 2-3 cuts monthly during spring and summer) and shrub/hedge trimming services limited to two times per year (one trim each in spring and fall). Each grass cutting service requires weed eating around shrub beds, trimming around fences and buildings, edging along sidewalks and parking lots, removal of grass and weeds from concrete surfaces, mulching leaves, and debris removal. A mandatory site visit is required on Monday, October 26, 2026, from 8:30 AM to 3:30 PM at 1010 Ashland Highway, Talladega, Alabama 35160, and vendors must sign the attendance sheet to have their quotes accepted. Price quotes must remain valid through December 31, 2026, with the contract period running from October 1, 2026, through September 30, 2027. Service may be performed on weekdays or weekends as coordinated with the DHR County office point of contact.
Pricing shall be submitted on a unit basis per cutting for lawn service and per trim job for shrub trimming, with all service requirements included in the quoted price. Prices are firm and fixed from the date of the valid quote through September 2027. The current supplier is eligible to bid and must attend the mandatory site visit. Payment terms are net 30, paid in arrears after service completion, with invoices submitted only after work is completed. The contact points for coordination are Stephanie Kelley at (256) 761-6605 and Becky Carroll at (256) 761-6602.
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Talladega Co DHR Lawn Service Specifications FY2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance/Purchasing Office.
MANDATORY SITE VISIT: MONDAY, OCTOBER 26, 2026 8:30 AM – 3:30PM
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/26. Price quotes are for Fiscal Year 2027 Prices are firm and fixed from date of valid quote through Sept 2027 PO period October 01, 2026 – September 30, 2027 Address:
Talladega Co DHR 1010 Ashland Hwy.
Talladega, Alabama 35160 POC: Stephanie Kelley (256) 761-6605 Becky Carroll (256) 761-6602 Main line (256) 761-6600 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
INVOICING: Payment terms shall be net 30, paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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