Tactical Headset - SOW - Final.docx

STATEMENT OF WORK

“Tactical Headsets and Controllers” Pennsylvania Office of Attorney General Harrisburg, Pennsylvania

I. SCOPE OF WORK:

The Pennsylvania Office of Attorney General (“OAG”) seeks to procure “Tactical Headsets and Control Units” in accordance with the specifications described in Section II, below. Questions regarding the technical aspects of this bid and the bidding or contracting procedures should be directed to Alecia Peddigree at apeddigree@attorneygeneral.gov.

II. CONTRACT TASKS:

The materials to be purchased under this contract are as follows:

1. Tactical Headsets

a. Headset Type: Over-the-Ear

b. Weight: 347 grams/12.3 oz or lower

c. Additional requirements:

i. Noise Reduction Rating (NRR): 22dB or higher

ii. Signal-Noise Ratio (SNR): 28 dB or higher

iii. Hear-though Microphones

iv. Heavy-duty boom microphone transmission capability

v. Color: Tan

d. Quantity: Six (6)

2. Control Units:

a. Connectivity Type: Wired

i. Communication Type: Tri-channel

ii. Color: Tan

iii. Quantity: One (1)

b. Connectivity Type: Wired

i. Communication Type: Dual-Channel

ii. Color: Tan

iii. Quantity: ~Six (6)

3. Communications Cables/Connectors:

a. Connection Type: 14-Pin

i. Cable Length: 800MM

ii. Color: Black

iii. Quantity: Four (4)

iv. Integration Capabilities: Kenwood NX-200/NX-300/VP-8000

b. Connection Type: 12-Pin

i. Cable Length: 800MM

ii. Color: Tan or Black

iii. Quantity: Six (6)

iv. Capabilities: Motorola MTP850S/APX/SRX

c. Connector Type: USB-C

i. Cable Length: 800mm

ii. Color: Tan

iii. Quantity: One (1)

iv. Integration Capabilities: Samsung Galaxy Phone

4. Comply Canal Foam Ear Plug Tips

a. Bulk Cases of 100 Pairs of Short Standard

b. Color: Black

c. Quantity: Two (2)

5. Accessory

a. Lapel Microphone

i. Omnidirectional microphone

ii. Quantity: Two (2)

III. MANDATORY PERFORMANACE MEASURES:

1. Headset should have incorporated heavy duty boom microphone technology as well as dual-side hear-through microphones.

2. Both dual and tri channel control units should be capable of drawing power through the VP8000 portable radio and Motorola APX Series portable radio with no additional batteries needed.

3. The dual channel control units should have the capability to be powered in a stand-alone configuration drawing using AA batteries in addition to the ability to draw power from the radio.

4. Headset and control unit should be submersible to 10 meters.

5. The system should have smart chip cable technology that auto detects radio type allow for hot swap of radios, intercoms, and phones.

6. Tri channel and dual channel controllers should have hear-through volume control adjustment capability.

IV. ADDITIONAL REQUIREMENTS/SPECIFICATIONS:

· Prospective bidders must be Registered in the System for Award Management (SAM) at the time their bid is submitted, see FAR 52.204-7(a) and shall continue to be so registered throughout the Contract Term, see FAR 52.204-7(b)(1). Please provide documentation.

· Please submit a pricelist of additional parts and accessories for the communications system that you quote. Please ensure the attached “Additional Items” are included in this pricelist. This pricelist will not be used in determination of the award of this procurement.

· Bid price must include all shipping, transportation, environmental, handling, unloading, and other charges of similar nature. Delivery under this contract will be made to:

Pennsylvania Office of Attorney General ATTN: Andrew Sproat 2515 Green Tech Drive State College, PA 16803 asproat@attorneygeneral.gov

The office is to be notified by email 48 hours in advance of all deliveries.

· The awarded contract/purchase order quantities herein are estimated only and may increase or decrease based upon the service requirements of the OAG. The awarded bidder shall be paid at the unit price for actual work performed.

· Invoice format shall be in accordance with the documents contained in the IFB and MUST contain the purchase order number, project number, and SAP Vendor Number. All invoices for this contract MUST be e-mailed to the following:

1. E-mailed to Ali Jury, Administrative Officer, ajury@attoreygeneral.gov and Andrew Sproat, Special Operations Group Director asproat@attorneygeneral.gov.

V. CONTRACT TERM:

The contract shall commence upon execution and receipt of a purchase order and Notice to Proceed notification. Delivery is to be no later than May 29, 2026.

VI. RENEWAL OPTIONS:

The purchase order will be effective for one (1) year from the date of the purchase order. The resulting procurement will have the option of four (4) additional one-year Mutual Renewals. The OAG shall provide Mutual Renewal Documentation to the Awarded Supplier ninety (90) days prior to the expiration of the procurement. The supplier than shall have thirty (30) days to return consent of renewal to the OAG.

VII. PAYMENT TERMS:

Payment shall be made upon satisfactory completion of contract.

VIII. BID AWARD:

Bidder must complete and return the following:

1. All requirements of the IFB (Invitation for Bid) electronically via the SRM system[footnoteRef:1] (www.pasupplierportal.state.pa.us) to qualify for the bid award. [1: Questions concerning SRM Procurement Bidding process should be directed to the Pennsylvania Department of General Services by telephone at (717) 346-2676 (Harrisburg area) or (877) 435-7363 (toll free) and select option 2 or by e-mail at SRMhelp@pa.gov.]

2. A properly executed Reciprocal Limitations Act Requirements form that lists the state of manufacture for any supplies procured.

3. Documentation reflecting the prospective bidder’s SAM unique entity identifier. [footnoteRef:2] [2: Questions concerning Registration with SAM registration should be directed to the Federal Services Desk (FSD) (https://sam.gov/content/about/contact). ]

Bids will be awarded based on a lump sum award.

IX. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the OAG for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.