tab 3c SOW_SELC BUSES FY22.doc

60125PR220000080

STATEMENT OF WORK (SOW)

FOR

SELC BUS CHARTER TO AND FROM CAPE MAY, NJ

1.0 GENERAL

1.1 Background

The Charter Service being requested for each Senior Enlisted Leadership Course (SELC) Class conveyance is to provide safe transportation for students to visit U.S. Coast Guard Training Center (TRACEN) Cape May, New Jersey as a part of the course curriculum for senior enlisted leaders to observe and remember where their career began as a junior enlisted member. Transportation service is for safety purposes and so students do not need to operate their personally-owned vehicles or rental vehicles (POV) while in transit to the destination (Cape May, NJ) that may put students at risk for accidents or vehicle malfunctions that may hinder the objective of members reaching their destination.

1.2 Scope

Period of performance (POP) are the following 2022 dates:

28-29 April 12-13 May 15-16 September A. The charter shall report to US Coast Guard Academy for pick-up, 15 Mohegan Avenue, New London, CT 06320 at 1045 each Thursday morning of the above dates (28APR2022, 12MAY2022, & 15SEP2022) to board students and depart NLT 1100 to the following Location: USCG TRACEN, 1 Munro Avenue, Cape May, NJ 08204.

B. The charter shall report to USCG TRACEN Cape May for departure, 1 Munro Avenue, Cape May, NJ 08204 at 1545 Friday Afternoon of the above dates (29APR2022, 13MAY2022, & 16SEP2022) to board students and depart NLT 1600 for the following Location: USCGA, 15 Mohegan Avenue New London, CT 06320.

The contractor shall provide all necessary supervision, personnel, labor, materials and a safe and an operable 55 passenger coach bus, with driver and fuel. The contractor shall comply with all Federal, State and local laws, rules, regulations, ordinances and directives, and shall maintain all required licenses and permits related to the equipment and vehicle. Bus will include WiFi and charging ports for smart devices (i.e. laptops) for students to use. Buses shall be neat, clean, safe, and in good repair. All buses and vehicles shall be air-conditioned, heated, and equipped with a working bathroom.

Driver will not be authorized to stay onboard TRACEN Cape May and must take necessary actions to reside offbase or at a local hotel for the night on the economy.

SELC School Chief will coordinate base access for the driver of the bus to come aboard USCG TRACEN Cape May. For pick-up on USCGA New London, CT, the driver will only need to provide a valid driver’s license at the Main Gate or Deshon Gate.

2.0 SPECIFIC REQUIREMENTS/TASKS

USCG Leadership Development Center (LDC) Senior Enlisted Leadership Course (SELC) charter to TRACEN Cape May and back (round trip). 55 Passenger Motor Coach Bus to include WiFi & charging ports for smart devices / laptops of students. Bathroom stall included on bus. Company and/or bus depot must be within reasonable commuting distance from Coast Guard Academy (150 miles) for fuel cost reduction.

2.1.1 ACCEPTANCE INSPECTION

The Government representative will conduct an inspection of the subject bus at first point of pick-up. This inspection reviews the overall condition of the vehicle. The contractor shall repair any discrepancy before putting the vehicle in service. Contractor shall provide another vehicle of same or better quality if replacement is needed.

2.1.2 DISABLED VEHICLE – A damaged, worn out, or malfunctioning vehicle.

2.1.3 SCHEDULED MAINTENANCE

Periodic prescribed inspections or servicing of equipment, accomplished on a calendar, mileage, or hours‑of‑operation basis.

2.1.4 UNSCHEDULED MAINTENANCE

Maintenance that is not scheduled but is required to correct deficiencies and to restore the vehicle or equipment to a serviceable condition.

SECTION 3: CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

Personnel Requirements/Qualification:

The contractor shall provide personnel licensed, trained, and experienced in the operation of motorized vehicle transportation. The contractor shall provide to the Contracting Officer a name and phone number of the designated person(s) that shall be responsible for all contracted buses. Individuals must be able to read, write, speak, and understand English. They shall present a neat appearance and carry some form of employee identification and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or wearing appropriate badges identifying the company name and employee name. The government is authorized to restrict base access to any contract employee who is identified as a potential threat to the health, safety, security, general well-being or operational mission of this installation and its population.

Bus Drivers: Contractor shall have an adequate number of drivers available. All assigned drivers and substitutes, must have the following qualifications a. Be fully qualified under the Federal, State laws b. Have a valid commercial driver’s license with passenger carrier endorsement and meet the requirements for driving appropriate sized charter bus. c. Be at least 21 years old. d. Have received, at the very least, the minimum training required by the Dept of Transportation and submit evidence of such training to KO/COR prior to providing services under the Agreement. e. Shall maintain all required licenses and permits required by Federal, State, and local laws. f. Be able to understand and speak English. g. Not have any prior moving violations in the last two years. h. Shall adhere to a drug test i. Shall not consume alcohol or any other unauthorized controlled substances while working under the government’s contract.

Government is NOT RESPONSIBLE for coordinating lodging or meals for the Driver. The Driver shall be licensed and have a clean safety record. The Driver shall be familiar with the areas to be traveled and traffic conditions therein. At all times, the Driver shall remain respectful to the International Military Students and apply appropriate cultural sensitivity. Driver must provide appropriate license information and display familiarity with the proposed routes. Upon receipt of the detailed itinerary, and no later than the day prior to travel, contractor must display an adequate route plan for the daily sub trips, detailing the specific routes to be followed and any bridge or tunnels to be crossed; the maximum vehicle height permitted along those route, and the clearance of the assigned bus, and recommended ingress/egress points.

Alcohol & Controlled Substances: Contract employees shall not possess, distribute, consume, use or cause to be used any controlled substances or alcohol while performing services or on Government property. Any employee using a controlled substance prescribed by a physician shall get written permission from the Contracting Officer to continue performance of assigned duties for this contract. Any contractor or contractor employee found to be in violation of this section will be permanently prohibited from Coast Guard property. Actions taken under this section shall not relieve the contractor of the requirement to provide sufficient personnel to perform adequate and timely service as required in the contract.

The contractor shall provide personnel who meet established standards in order to effectively perform the services required herein. The personnel shall be properly trained, qualified, experienced, and demonstrate the capability of performing with minimum supervision.

3.1.1 INSURANCE

Proof of Insurance: The contractor shall provide the Contracting Officer with proof of insurance. See Section 4. Such insurance shall be secured from an insurance company authorized by law to transact business in the States of CT and of New Jersey. The contractor is required to submit and maintain a certificate of insurance and shall be included in the contractor’s proposal pursuant to Federal Acquisition Regulation (FAR) and IAW Federal Motor Carrier Safety Administration (FMCSA).

The contractor will carry insurance to cover the cost for replacement or repair of vehicles lost, stolen or damaged through criminal acts, natural acts (commonly called acts of God), or hostile acts. This is to preclude the government from being held liable for claims generating from any of the above.

3.1.2 LIABILITY

The contractor, by acceptance of this contract, agrees that the United States, the United States Coast Guard, the United States Coast Guard Leadership Development Center, New London, CT and United States Coast Guard Training Center Cape May, NJ, their officers, agents and employees, shall not be responsible for damages to property or injuries to persons which may arise incident to this contract, or for damages to the property of the Contractor, or for the property or injuries to the Contractors employees, officers, agents, or servants, or others which may arise from or be indecent to this contract. The Contractor further agrees by acceptance of this contract to hold harmless and indemnify the United States, the United States Coast Guard, the United States Coast Guard Leadership Development Center New London CT and United States Coast Guard Training Center Cape May, NJ, their officers, agents and employees, from any and all liability, loss, damages, costs or expenses which are sustained, incurred, or required arising out of the actions of the Contractor in the course of this contract

3.2 VEHICLES.

The preferred vehicle shall be of model year 2016 or later. The following minimum criteria shall be met at the time of the acceptance inspection.

3.2.1 CONDITION OF VEHICLE

Both the exterior and the interior of the vehicles must be free of excessive soil, rust, and damage upon inspection at point of pick-up by the government.

All undercarriage storage bays shall be available for use, clean, and contain only materials required by law and the personal baggage of the driver.

3.2.2 EQUIPMENT

Each vehicle must meet all U.S. federal requirements and MUST have the following -in working condition:

A. Heating and Air Conditioning - The vehicle must be properly equipped to provide either upon request of the government throughout the entirety of the performance period. A failure of this system constitutes a disabled vehicle.

B. All gauges, indicators, and warning devices shall be operable and in good repair.

c. Audio/Visual Equipment. The contractor shall ensure that the vehicle is equipped with TV monitors, DVD and sound. All audio and visual equipment on board must be in proper working order prior to vehicle departure.

d. Microphone: The contractor shall ensure that the vehicle is equipped with a working microphone.

E. Wi-Fi. The contractor shall ensure that the vehicle is equipped with operable Wi-Fi access, capable of supporting a maximum of up to 55 simultaneous users.

F. Restroom. Vehicle shall have fully functioning restroom onboard including adequate hand sanitation equipment.

3.3 SERVICES

The following services shall be provided by the contractor.

3.3.1 MAINTENANCE

The contractor shall perform both scheduled and unscheduled maintenance at a facility he designates.

3.3.2 REPLACEMENTS

Replacements shall be provided for all vehicles that are disabled within 12 hours. If no replacement vehicle is provided, contractor shall secure equivalent replacement at no additional cost to the government within 12 hours. Failure to do so will result in a non-payment for that particular charter.

3.4 KEY PERSONEL / POINTS OF CONTACT

The contractor will provide points of contact within his company to interface with the contract representative on issues concerning commercial coaches. Names, business address, phone numbers, and hours of operation shall be provided to Government representative five days prior to departure. If the bus driver does not have a RAPIDS pass or Military/Retiree ID card, Base Security requires three working days to process Bus Driver information prior to base access; including Name, Driver’s License Number, and Address. Arrangements for contacting the contractor's points of contact after normal business hours should also be made. – See Section 1.2 “Scope” for Base access.

3.4.1 The POC shall be available to the Government Representative via telephone between the hours of 0730 and 1600 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 48 hours of notification.

USCG POC / Liaison for Service: BMCM Jason Griffin, 860-701-6471.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

3.8 SAFETY: The contractor is solely responsible for the safety of personnel and the safe operation of the contracted buses. All buses shall be Department of Transportation certified.

3.9 Applicable Standards / Documents

The Contractor shall comply with the Federal Motor Carrier Safety Regulations (FMCSRs) as prescribed by the U.S. Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA) and all other applicable federal, state, local and municipal laws, regulations, and requirements in performance of work under the contract. The Contractor shall maintain an active Operating Authority from the FMCSA and required insurance coverage to provide interstate transportation for passengers, as required by FMCSA, throughout the entire contract period of performance.

4.0 INSURANCE

4.1 Requirements: (a) Workers’ compensation and employer’s liability. Contractors are required to comply with all applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (b) General liability. (1) The USCG shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property damage liability insurance shall be required only in special circumstances as determined by the agency. (c) Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

4.1 SECURITY

Security Risk and Background Investigation Form Requirements

The requirements office anticipates the following:

4.2 Period of Performance

A. The charter shall report to USCGA for pick-up, 15 Mohegan Avenue, New London, CT 06320 at 1045 Thursday Morning on the following dates to board students and depart NLT 1100 to the following Location: USCG TRACEN Cape May, 1 Munro Avenue, Cape May NJ 08204:

28 April 2022, 12 May 2022, & 15 September 2022

B. The charter shall report to USCG TRACEN Cape May for departure, 1 Munro Avenue, Cape May, NJ 08204 at 1545 Friday Afternoon on the following dates to board students and depart NLT 1600 for the following Location: USCGA, 15 Mohegan Avenue New London, CT:

29 April 2022, 13 May 2022, & 16 September 2022.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the US Coast Guard Leadership Development Center, 37 Mohegan Avenue, New London, CT 06320.

4.4 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0800 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

PAGE 7/8